Chapter 7: E-Recruitment and E-Selection Trends

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Questions and Answers

What is the primary purpose of e-recruitment?

  • To utilize web-based technology for recruitment processes. (correct)
  • To increase reliance on traditional hiring methods.
  • To limit the candidate pool to local applicants only.
  • To provide physical job postings in high-traffic areas.

Which of the following is NOT an advantage of e-recruitment?

  • Requires manual document handling. (correct)
  • Large candidate pools.
  • Reduces administrative burdens.
  • Simplifies job analysis.

E-selection primarily involves which of the following?

  • In-person interviews and paper applications.
  • Paper resumes and physical assessments.
  • Job fairs and networking events.
  • Web-based testing and face-to-face interviews. (correct)

Which component is essential in e-recruitment systems?

<p>Applicant Tracking System. (D)</p> Signup and view all the answers

What does e-selection assess in candidates?

<p>Their knowledge, skills, and abilities. (B)</p> Signup and view all the answers

How does e-recruitment accelerate the hiring process?

<p>By automatically screening applications. (B)</p> Signup and view all the answers

Which of the following elements is part of the e-recruitment system?

<p>Social media recruiting. (A)</p> Signup and view all the answers

Which statement about the impact of technology on recruitment is true?

<p>Technology simplifies recruitment and selection processes. (A)</p> Signup and view all the answers

What is the primary purpose of an Applicant Tracking System (ATS)?

<p>To help companies organize candidates for hiring (A)</p> Signup and view all the answers

Which of the following is NOT considered an advantage of E-Recruitment?

<p>Faster employee onboarding (D)</p> Signup and view all the answers

How do employers primarily use their official websites in the recruitment process?

<p>To promote job openings and company information (D)</p> Signup and view all the answers

What is social media recruiting primarily used for?

<p>Finding candidates through social platforms (A)</p> Signup and view all the answers

Which system integrates various talent management processes?

<p>Talent Management System (TMS) (A)</p> Signup and view all the answers

What method do companies typically utilize for evaluating candidates over the internet?

<p>Online testing (D)</p> Signup and view all the answers

What is a key benefit of E-Recruitment for job seekers?

<p>24/7 access to job vacancies and information (D)</p> Signup and view all the answers

Which of the following is a characteristic of Talent Management Systems (TMS)?

<p>Integration of various HR processes (B)</p> Signup and view all the answers

What is one of the primary purposes of using Artificial Intelligence in recruiting?

<p>To facilitate processes and decision-making (A)</p> Signup and view all the answers

What is a key benefit of Robotic Process Automation (RPA) in the recruitment process?

<p>RPA can automate repetitive tasks without human intervention (C)</p> Signup and view all the answers

How important is employer branding in the recruitment process?

<p>Extremely important, as applicants evaluate a company's reputation before applying (B)</p> Signup and view all the answers

What does a data-driven strategy in recruitment focus on?

<p>Aligning recruitment strategies with critical data and reports (B)</p> Signup and view all the answers

What is the main function of a Human Resource Information System (HRIS) in recruitment?

<p>To convert application information into employee files easily (D)</p> Signup and view all the answers

What advantage does using AI present for HR teams?

<p>AI enhances competitiveness and improves decision-making (B)</p> Signup and view all the answers

What kind of tasks can RPA handle in the recruitment process?

<p>Manual and repetitive activities (C)</p> Signup and view all the answers

When considering employer branding, what should organizations primarily focus on?

<p>Creating a compelling and reputable image (A)</p> Signup and view all the answers

What is a common characteristic of most qualified applicants?

<p>They are usually passive job seekers currently employed. (C)</p> Signup and view all the answers

Which aspect is crucial for combining online recruitment with conventional recruitment?

<p>Implementing a digital database for resumes. (B)</p> Signup and view all the answers

Which of the following is identified as a major technical challenge in online recruitment?

<p>Lack of confidentiality and security of information. (B)</p> Signup and view all the answers

What is one of the main participants in Ruel et al.'s online recruitment model?

<p>Job seekers (A)</p> Signup and view all the answers

Which recent trend in e-recruitment gained prominence due to the pandemic?

<p>Remote interviewing through video conferencing. (D)</p> Signup and view all the answers

What is essential for developing a strategy to recognize passive job seekers?

<p>Creating a proactive recruitment strategy. (A)</p> Signup and view all the answers

What should be done to facilitate job applications in e-recruitment?

<p>Store digitized resumes in a secure database. (B)</p> Signup and view all the answers

What is one of the first steps in the e-recruitment process?

<p>Identify hiring needs. (A)</p> Signup and view all the answers

What is a major advantage of using e-recruitment systems compared to traditional methods?

<p>It significantly saves time by automating the recruitment process. (A)</p> Signup and view all the answers

Which challenge is associated with e-recruitment regarding the applicant pool?

<p>It usually leads to high volume responses including many unsuitable candidates. (C)</p> Signup and view all the answers

What is a key disadvantage of e-recruitment related to data confidentiality?

<p>Applicants often feel their data is not secure, leading to hesitation. (C)</p> Signup and view all the answers

How does e-recruitment enhance the filtering process for jobs?

<p>By directly matching candidate CVs with job profiles. (C)</p> Signup and view all the answers

What managerial challenge is associated with e-recruitment?

<p>User acceptance of technology is crucial for effective utilization. (C)</p> Signup and view all the answers

What environmental benefit is associated with e-recruitment?

<p>It leads to a reduced ecological footprint compared to traditional methods. (D)</p> Signup and view all the answers

Which of the following is NOT a challenge associated with e-recruitment?

<p>Increased recruitment costs without any return. (B)</p> Signup and view all the answers

What poses a significant challenge to organizations using e-recruitment?

<p>Optimal mix of various recruitment methods needs to be found. (B)</p> Signup and view all the answers

Flashcards

E-Recruitment

The use of web-based technology for attracting, assessing, selecting, recruiting, and onboarding job candidates.

E-Selection

The use of electronic documents and information for quick dissemination of job details and candidate information.

Applicant Tracking System (ATS)

A software system used to manage recruitment processes from application to onboarding.

Employer's Website

The company's website, a key platform for showcasing job opportunities and attracting candidates.

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Online Testing

Electronic assessments used to evaluate candidates' knowledge, skills, and abilities.

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Social Media Recruiting

Using social media platforms to find and recruit candidates.

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Talent Management System

A system designed to manage and develop an organization's talent, includes functions like recruitment, training, and performance management.

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E-recruitment and Job Analysis

Online recruitment streamlines the process of job analysis, helping to identify critical skills needed for each role.

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Passive Job Seeker

A job seeker who is currently employed but is open to new opportunities.

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Ruel et al.'s E-Recruitment Model

A model for online recruitment that focuses on the roles of employers, job seekers, and online recruitment platforms.

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E-Recruitment Cluster 1: Job Posting

The initial stages of online recruitment, involving identifying hiring needs, submitting job requisitions, and posting jobs online.

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E-Recruitment Cluster 2: Application Process

The second stage of online recruitment, where applicants search for jobs, submit applications, and their resumes are evaluated.

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E-Recruitment Cluster 3: Selection Process

The third stage of online recruitment, where candidates are screened, interviewed, and selected for job offers.

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E-Recruitment Cluster 4: Job Offer and Contract

The final stage of online recruitment, where job offers are made, employment contracts are signed, and the hiring process is completed.

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Remote Interviewing

Remote interviewing conducted through video conferencing platforms like Zoom or Teams.

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What is E-Recruitment?

E-recruitment automates the recruitment process, using software and systems to replace manual tasks, saving time and resources.

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How does E-Recruitment help filter candidates?

E-recruitment allows organizations to efficiently filter candidates based on their qualifications and experience, matching them with job requirements.

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How does E-Recruitment improve efficiency?

E-recruitment streamlines the recruitment process, making it easier to record and manage applicant data.

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How is E-Recruitment environmentally friendly?

E-recruitment reduces the use of paper by using electronic forms and data storage. This minimizes physical space for files and reduces environmental impact.

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What's a limitation of E-Recruitment for senior roles?

For high-level positions with limited candidates, E-recruitment might not be the most effective method.

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What is a challenge of E-Recruitment related to application volume?

E-recruitment can generate a high volume of applications, including those from unsuitable candidates.

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What are some technical challenges in E-Recruitment?

Standardizing the application process through E-recruitment can lead to technical issues that need to be addressed.

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What is a confidentiality concern in E-Recruitment?

E-recruitment, if not implemented with adequate privacy measures, can make candidates hesitant to apply online due to concerns about data confidentiality.

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Company Website as E-Recruitment Tool

A company's official website acts as a digital storefront, showcasing information about the company, its products/services, and career opportunities. It serves as a primary platform for attracting potential candidates.

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Online Testing in E-Recruitment

Online aptitude tests conducted via the internet to assess candidates' skills and knowledge. It allows for efficient evaluation of large applicant pools.

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Talent Management System (TMS)

A comprehensive software platform encompassing various talent management functions such as recruitment, onboarding, performance evaluations, training, compensation, and succession planning.

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Cost-Effectiveness of E-Recruitment

E-recruitment offers a cost-effective way to hire candidates, as it eliminates the expenses associated with traditional recruitment like print advertising or travel.

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Wider Coverage in E-Recruitment

E-recruitment expands the reach of hiring to a global pool of candidates, breaking geographical boundaries.

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Easy Access in E-Recruitment

E-recruitment offers 24/7 accessibility for both employers and job seekers. Employers can post job ads and review applications at any time, while candidates can search for opportunities anytime.

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What role does AI play in recruitment?

The use of artificial intelligence (AI) in recruiting to automate tasks and optimize decision-making.

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What is RPA in recruitment?

Robotic process automation (RPA) uses bots to automate repetitive and manual tasks in recruiting.

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How does RPA help recruiters?

RPA bots can handle tasks like bulk document verification, freeing up recruiters for more strategic work.

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What is employer branding?

Employer branding involves building a strong company reputation to attract top talent.

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What is data-driven recruitment?

Data-driven recruitment involves using data and analytics to make informed recruiting decisions.

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How does HRIS help in recruitment?

HRIS (Human Resources Information System) helps simplify the flow of information between applicant data and employee files.

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Why is HRIS popular in recruitment?

Companies are increasingly implementing HRIS systems for managing a variety of HR tasks, including recruitment.

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Study Notes

Chapter 7: E-Recruitment and E-Selection - Recent Trends

  • E-recruitment and e-selection are significant trends in hiring.
  • Technology has changed hiring and job-seeking substantially.
  • Online recruitment dominates today's job market.
  • All hiring process activities are now done online: managing, tracking, analyzing candidates, selection, and gathering data.

Introduction to E-Recruitment

  • Technology affects nearly all aspects of life.
  • Internet and social media have connected individuals more effectively.
  • Access to information is easier.
  • E-recruitment changed recruitment processes.
  • Job ads via classifieds and billboards are less prevalent.
  • All recruiting activities (management, tracking, candidate selection, data collection, etc.) are now automated and online.

Meaning of E-Recruitment

  • E-recruitment involves using web-based technology to attract, assess, select, recruit, and onboard candidates.
  • E-recruitment falls under e-HRM.
  • An e-HRM system for an organization.
  • Uses various web-based technologies.
  • Manages human resource practices and policies.

E-Selection - Meaning

  • E-selection is a paperless process.
  • Electronic documents and information are quickly disseminated worldwide.

E-Selection - Definition

  • E-selection uses technology to assess candidate suitability for a job.
  • It considers candidate knowledge, skills and abilities compared to job requirements.
  • Includes web-based assessments, interviews, and job offers.

E-Recruitment and Selection - Importance

  • Provides organizations with larger candidate pools.
  • Simplifies job analysis.
  • Expedites selection procedures.
  • Automatically screens applications.
  • Enables online/video interviews.
  • Facilitates applicant information storage and use.

E-Recruitment & Selection elements/Systems

  • Applicant Tracking System (ATS).
  • Employer's website
  • Online testing
  • Social media recruiting
  • Talent Management Systems (TMS)

Applicant Tracking System (ATS)

  • Software to manage candidates for hiring.
  • Organizes candidates for hiring and recruitment purposes.
  • Helps businesses with prospects based on experience.

Employers Website

  • Corporations use their websites for online promotional activities.
  • Includes complete corporate information.
  • Allows prospective candidates to decide if they want to be part of the firm or not.

Online Testing

  • Assesses candidates via online assessments created by companies.

Social Media Recruiting

  • Recruiters use social media to find candidates.
  • This is also known as social recruiting, social hiring, or social recruitment.
  • Employer branding is performed beyond recruitment, via social media.

Talent Management System (TMS)

  • Integrated software for core talent management.
  • Covers processes like recruitment, employee onboarding, performance management, learning & development, compensation, and succession planning.
  • Uses software modules to deliver these processes.

Student Practical Session

  • Choose a social media platform.
  • Search for job announcements in desired areas/specializations.
  • Observe which companies use social media to announce jobs.
  • Note the types of jobs advertised through social media platforms.

Advantages of E-Recruitment

  • Cost-effective: Low candidate hiring costs compared to traditional methods.
  • Wider coverage: Candidates can be hired globally.
  • Easy access: Facilitates employer and candidate interaction.
  • Time-saving: Automation of the hiring process.
  • Easy filtering: Finds suitable candidates by matching CVs with job profiles.
  • Increased efficiency: Speeds up the hiring process and improves record-keeping.
  • Green solution: Reduces paperwork and environmental impact.

Disadvantages of E-Recruitment

  • Limited suitability for senior positions with smaller candidate pools.
  • High volume of applications with unsuitable candidates.
  • Technical issues related to application processes.
  • Data confidentiality concerns may reduce applicant interest.

Challenges of E-Recruitment

  • Managerial challenges (user acceptance and training)
  • Organizational challenges (managing passive candidates and redesigning HR processes)
  • Technical challenges (confidentiality issues and integrating paper-based and online processes).

Managerial Challenges

  • Technology needs user acceptance.
  • Training programs for HR managers.
  • Mix various recruitment methods (referrals, ads) given limited funds.

Organisational Challenges

  • Most qualified candidates are passive job seekers.
  • Strategy required to recognize passive job seekers and motivate application.
  • Redesigning business processes (HR management) for online recruitment benefits.

Technical Challenges

  • Confidentiality and security issues may deter applicant participation.
  • Difficulty integrating current systems (e.g. online and paper-based recruitment).

E-Recruitment Model (Ruel et al 2007)

  • Key players: employers, job seekers, recruitment intermediaries.
  • Four aspects: strategy, goals, types, and outcomes.

E-Recruitment Process

  • Identifying hiring needs.
  • Job requisition submission and posting.
  • Applicant job searches and applications.
  • Candidate database searching, resume evaluation, and interviews.
  • Pre-employment screening.
  • Job offers and employment contracts.
  • Work-from-home (WFH) trend changed recruiting.
  • Remote interviewing became necessary during the COVID-19 pandemic.
  • Trend expected to grow due to less office space and improved remote work productivity.
  • Job interviews now commonly take place online using video conferencing platforms and tools.
  • AI is a recent and rising trend in HR tech.
  • Recruitment process automation using AI to speed up workflows and decision-making.
  • RPA automates manual and repetitive tasks in recruiting.
  • RPA bots efficiently perform large-scale operations without human intervention.
  • Speeds up verification and uploads recruiting data, saving recruiters time and effort.
  • Employer Branding is crucial for attracting talent.
  • Applicant perception of a company's image influences hiring decisions. (Reputations and brands matter)
  • Managers must understand data (e.g., budgets and other essential info) to improve bottom lines.
  • Strategies must align with crucial data and reports.
  • HRIS simplifies converting applications into employee files.
  • HRIS is critical to HR operations.
  • HRIS functions include Applicant Tracking Systems (ATS), Training, Succession Planning, Employee Self-service, Reporting & Analytics, Payroll, Benefits administration, Performance Management, and Time & Attendance tracking.

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