Podcast
Questions and Answers
A formal report is typically written in a simple and informal style.
A formal report is typically written in a simple and informal style.
False (B)
An informal report may include introductory and prefatory parts.
An informal report may include introductory and prefatory parts.
False (B)
Informal reports are mainly used to convey routine messages.
Informal reports are mainly used to convey routine messages.
True (A)
A credit report falls under the category of informal reports.
A credit report falls under the category of informal reports.
Formal reports may be in the form of launching a new technology.
Formal reports may be in the form of launching a new technology.
A business report is an informal document that contains subjective information.
A business report is an informal document that contains subjective information.
In a technical report, the researcher details the results of an inquiry to a specific audience.
In a technical report, the researcher details the results of an inquiry to a specific audience.
Business reports are mainly used for external communication purposes within an organization.
Business reports are mainly used for external communication purposes within an organization.
A report is a document that covers all aspects of the subject matter of study in a concise manner.
A report is a document that covers all aspects of the subject matter of study in a concise manner.
The objective of the 'Guess my Parts' activity is to help students differentiate between business and technical reports.
The objective of the 'Guess my Parts' activity is to help students differentiate between business and technical reports.
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Study Notes
Definition and Characteristics of a Report
- A report is a comprehensive document that covers all aspects of a subject matter, presenting results of an experiment, investigation, research, or inquiry to a specific audience.
Characteristics of a Report
- Presents information, not an argument
- Meant to be scanned quickly by the reader
- Uses numbered headings and subheadings
- Composed of short and concise paragraphs
- Uses graphic illustrations such as tables, graphs, pie charts, etc.
- May have an abstract or an executive summary
- May or may not have references or bibliography
- Often contains recommendations and/or appendices
Types of Reports
Informal Reports
- Functions to inform, analyze, and recommend
- May be in the form of a memo, financial report, monthly activities report, development report, research, etc.
- Written according to an institution's style and rules
- Introductory and prefatory parts are not required
- Used for conveying routine messages
Types of Informal Reports
- Progress report
- Sales activity report
- Personnel evaluation
- Financial report
- Feasibility report
- Literature review
- Credit report
Formal Reports
- An official report that contains a collection of detailed information, research, and data necessary to make decisions
- Formal, complex, and used at an official level
- Often a written account of a major project
- May be in the form of launching a new technology or a new project line, results of a study or an experiment, a review of developments in the field, etc.
Business Report
- An official document that contains factual information, statistical data, research findings, or any other form of information relevant to the course of the job
- A formal document written to-the-point to convey information in a concise yet clear manner
- Majorly used for internal communication within an organization
Technical Report
- A document written by a researcher detailing the results of a project and submitted to the sponsor of that project
- Not peer-reviewed unless subsequently published in a peer-reviewed journal
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