BCFD Fire Incident Report Writing Manual

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Questions and Answers

What should you do if the property does not show up in the system when estimating loss?

Estimate loss at $130 per square foot times damage percentage. (correct)

Use the highest total full value from the system.

Estimate loss at $150 per square foot.

Take the lowest value of the existing structures.

What is required input for property loss estimation?

Owner's name and street address.

Insurance policy number and inspection date.

Street number, street name, direction, year. (correct)

Local jurisdiction and previous damage records.

After determining the total full value of a property, what should be done if there is not a total loss?

Equally distribute the value among all tenants.

Estimate future property value for the next year.

Multiply the total full value by the percentage of damage. (correct)

Input the total full value directly into ERS.

Which change was made on February 22, 2020, regarding documentation submission?

Removed the requirement for day-specific documentation submission. Signup and view all the answers

What should be estimated aside from the structure loss in property loss estimation?

Estimated contents loss. Signup and view all the answers

What is the primary responsibility of the Company Officer when delegating report writing?

To maintain ultimate responsibility for the report's accuracy Signup and view all the answers

Which status must all incident reports be in by the end of the shift?

OFFICER REVIEWED status Signup and view all the answers

What is the correct order of paperwork assembly to be sent via document wallet?

Tactical Worksheet, NM State Forestry Report, Rehab Logs Signup and view all the answers

What should be done if the Electronic Reporting System (ERS) fails?

Notify the Company Officer immediately Signup and view all the answers

Which of the following is NOT listed as a type of paperwork associated with incidents?

Equipment Log Signup and view all the answers

What role does the Company Officer have in reviewing reports generated by personnel?

They must ensure all reports are complete and correct before submission Signup and view all the answers

Where can some forms for fire reports be located?

Internet/intranet or shared drives Signup and view all the answers

What is required for paperwork to be updated in the ERS?

Hardcopies must be assembled in a specific order Signup and view all the answers

What is the role of the Incident Commander during an incident?

To coordinate the incident management and ensure safety Signup and view all the answers

Which is not a component included in the follow-up report regarding tactical operations?

The names of first responders on the scene Signup and view all the answers

What benchmark indicates that the fire suppression and salvage operations are complete?

Loss stopped Signup and view all the answers

Which of the following is included in Additional After Incident Mitigation Actions?

Red Cross support services Signup and view all the answers

Who should the incident scene be transferred to after operations are completed?

Responsible party or relevant authorities Signup and view all the answers

What does the tactical report include regarding firefighter injuries?

Emergency actions taken (May Day calls) Signup and view all the answers

Which of the following actions is not part of the Conclusion of the Report?

State how the assignments were completed Signup and view all the answers

In which scenario would a 'May Day' call typically be initiated?

During a firefighter emergency Signup and view all the answers

Who is the point of contact for the Emergency Reporting System (ERS)?

Division Chief of Support Services Signup and view all the answers

What is the time frame within which a Fire Incident Report must be completed?

24 hours from the conclusion of the incident Signup and view all the answers

What must be included in any fire report that has reported a fire or civilian casualty?

Guidelines set forth in the EMS Report Writing Manual Signup and view all the answers

What is the minimum score required for a fire report to be validated?

100 Signup and view all the answers

Which personnel are exempt from the 24-hour completion requirement for Fire Incident Reports?

Battalion Commanders for large-scale incidents Signup and view all the answers

What should narratives in fire reports be limited to?

Facts without superfluous or self-promoting comments Signup and view all the answers

What must requests to view or obtain copies of Fire Incident Reports be directed to?

Fire Marshal's Office Signup and view all the answers

Which type of response might be utilized in the incident description section of fire reports?

Defensive or Offensive strategy Signup and view all the answers

What kind of reports are Battalion Commanders authorized to delete from the Electronic Reporting System (ERS)?

Erroneous reports, TOT calls, and duplicate calls Signup and view all the answers

What is the responsibility of Battalion Commanders regarding incident reports?

They are responsible for reports for which they were in command. Signup and view all the answers

Which reporting authority do Lieutenants have regarding incident deletion in the ERS?

They are not authorized to delete any incident from ERS. Signup and view all the answers

What must Captains do to delete calls from the ERS?

Delete duplicate calls, turned over calls, and test calls. Signup and view all the answers

What is the protocol if document wallets cannot be dropped off on Monday?

Battalion Commander secures them and delivers on Tuesday. Signup and view all the answers

What happens if a Battalion Commander cannot drop off the document wallet on the scheduled day?

The wallet is secured by the Battalion Commander for later delivery. Signup and view all the answers

Which role is responsible for transporting the document wallet to the EMS Division Office?

Battalion Commander Signup and view all the answers

What is the primary purpose of the Records Management System in the fire department?

To manage and maintain records of fire incidents efficiently. Signup and view all the answers

Study Notes

Purpose

The Bernalillo County Fire Department (BCFD) Fire Incident Report Writing Manual outlines procedures for documenting fire incidents.

Records Management System

Battalion Commanders are responsible for reports for which they were in command.
Battalion Commanders can delete erroneous, duplicate, or transferred reports from the Electronic Reporting System (ERS), but not other report types without EMS Division coordination.
Each Sunday, Battalion Commanders are responsible for collecting incident reports from fire stations under their command and transporting these reports to the EMS Division Office.
Company Officers have supervisory authority over the records management system.
Lieutenants are not authorized to delete reports from ERS.
Captains can delete duplicate calls, test calls, and reports that have been transferred to other agencies.
Company Officers are responsible for reviewing incident reports generated by their crews for completeness and correctness.

Roles and Responsibilities

Battalion Commanders can coordinate and delegate portions of reports to initial arriving personnel or incident commanders.
Battalion Commanders are exempt from the 24-hour rule for large-scale or complex incidents.
Company Officers are responsible for assigning reports to appropriate personnel, but ultimately bear responsibility for their contents.
Company Officers are responsible for collecting all paperwork associated with every incident during their shift.

Records and Forms

Company Officers must scan and upload all paperwork into ERS, including tactical worksheets, NM State Forestry reports, Rehab logs, Notice of Hazard forms, Witness Statement Forms, Property Release Forms, Juvenile Fire Setter Intervention Worksheets, and Fire/Crime Scene Sign-In Log Sheets.
Hardcopies of paperwork are assembled and sent via document wallet in a specific order.
Additional forms, such as the Risk Management Paperwork, are available online or through shared drives.
If an incident has resulted in a fire or civilian casualty, reporting guidelines in the EMS Report Writing Manual must be followed.

Procedures

An incident commander or company officer should generate a Fire Incident Report within 24 hours of the incident's completion.
ERS reports are legal documents and are subject to subpoena.
Narratives should be limited to facts and avoid superfluous or editorial comments.

Minimum Report Criteria

Fire reports must meet a score of 100 for validation.
The Incident Narrative section requires detailed information, including:
- Dispatched Information
  - Initial units dispatched.
  - Location and incident type.
  - Tactical channel, code response (Code 1 or 3), and mutual or automatic aid status.
  - Additional information received enroute.
  - Requests from units enroute.
  - Occupancy type, scene size-up, operational strategy, and command structure.
- Tactics
  - Strategic objectives used.
  - Assigned units by group or division.
  - Benchmarks achieved, including time frames for fire control, primary and secondary searches, and loss stoppage.
  - Actions taken in case of firefighter injury or Mayday.
  - Transfer or referral of the scene to another authority.
  - Damaged or lost equipment.
- Additional Information
  - Victim or citizen support.
  - Securing the residence.
  - Property owner or authority release.
  - Incident command termination.
- Conclusion of Report
  - Document and summarize attachments, such as Patient, Firefighter Injury, RISK Management, Tactical Worksheet, Command Sheet, NM State Forestry, Confined Space, Wildland, SLR, SAR, Rehab Sheet, SCBA forms, and Pictures as applicable.

Appendix A

Property Loss Estimation
- Go to the property loss estimation website.
- Input street number, street name, direction, year.
- Select Display Notice of Values and click Parcel ID.
- If a total loss, input the Total Full Value into ERS.
- If a partial loss, multiply the Total Full Value by the percentage of damage and input the result into ERS.
- Estimate the contents.
- If the structure does not show up in the system, estimate the loss at $130 per square foot x damage percentage.

Review/Revised

The manual was last reviewed and revised on February 22, 2020.

Changes

Emergency Reporting was changed to Electronic Reporting.
Day specific requirements for submitting documentation were changed to cycle-specific days.
The requirement to review high life hazard reports was removed.
Lieutenant and Captain authorizations were clarified.
The report writing timeline in ERS was removed.
Late call exception was removed.
Minimum report criteria were replaced with Image Trend validation score.
Procedure for assigning reports and completion requirements were updated to align with Image Trend and Blue Card requirements.
The point of contact for ERS outages changed from Division Chief of EMS to Division Chief of Support Services.

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Description

This quiz covers the procedures outlined in the Bernalillo County Fire Department's Fire Incident Report Writing Manual. Participants will learn about the responsibilities of Battalion Commanders, Company Officers, and other personnel involved in records management. It's essential for understanding effective documentation and report management in fire incidents.