Stores Department: Material Issue and Authorization

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Why is authorization necessary for issuing goods from a store?

To maintain a steady flow of goods to the consuming departments

To ensure the storekeeper's efficiency

To prevent misappropriation, wastage, or improper use of goods (correct)

To evaluate the service level of the stores department

What is the primary purpose of an issue note?

To maintain a log of verbal instructions

To record the inventory levels in the store

To authorize the withdrawal of goods from the store (correct)

To evaluate the performance of the storekeeper

Why is it desirable to restrict the authority of different levels of management?

To maintain a hierarchical structure in the organization

To ensure that only senior managers can sign for goods

To prevent unauthorized withdrawals by junior staff

To limit the financial liability of the organization within certain limits (correct)

What is the primary factor in judging the efficiency of the stores organization?

The standard of service provided to consuming departments Signup and view all the answers

What document is typically used to authorize the withdrawal of goods from a store?

Issue note Signup and view all the answers

Who is authorized to demand cable or electrical fittings?

The chief electrical engineer or the foreman electrician Signup and view all the answers

What is the purpose of a Material Requisition Note?

To authorize the issue of materials from stores Signup and view all the answers

How many copies of a Material Requisition Note are typically required?

4 copies Signup and view all the answers

What is done to the quantity returned in the 'Receipt' column of the Bin Card?

It is entered in red ink Signup and view all the answers

Why is the original Material Requisition No. included in the Material Return Note?

To facilitate the credit to be given to the same job/process No. Signup and view all the answers

Stores Department: Material Issue and Authorization

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Questions and Answers

Why is authorization necessary for issuing goods from a store?

What is the primary purpose of an issue note?

Why is it desirable to restrict the authority of different levels of management?

What is the primary factor in judging the efficiency of the stores organization?

What document is typically used to authorize the withdrawal of goods from a store?

Who is authorized to demand cable or electrical fittings?

What is the purpose of a Material Requisition Note?

How many copies of a Material Requisition Note are typically required?

What is done to the quantity returned in the 'Receipt' column of the Bin Card?

Why is the original Material Requisition No. included in the Material Return Note?

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