Issue of Shares in Class XII Accounts

Issue of Shares in Class XII Accounts

The issue of shares is a crucial aspect of accounting for companies. In the context of Class XII accounts, it refers to the creation and allocation of new shares to existing shareholders or issuing new shares to external parties. This process involves several key elements that accountants must understand and document accurately.

Process Overview

Here's a brief summary of the main steps involved in the issue of shares process:

1. Decision: Before any action can be taken, the board of directors needs to make a decision to authorize the issue of shares, typically by passing a resolution.

2. Share Capital: Companies have a certain amount of authorized share capital, which represents the maximum number of shares they can issue. When shares are issued, this capital is increased accordingly.

3. Purchase and Allocation: Once approved, new shares are purchased either through cash payments from investors or by transferring assets from one investor to another. These shares are then allocated among the relevant parties.

4. Accounting Entries: To record the transaction, entries need to be made in both the subsidiary ledger and the general ledger. The journal entry will credit Equity - Share Capital and will debit Cash if paid with cash or Assets if exchanged against them.

5. Inspection of Certificates: After the shares have been allotted, their certificates are inspected for proper signatures and serial numbers.

Examples of Issues

There are various reasons why shares may be issued:

1. Initial Public Offering (IPO): A company may issue shares to raise funds by selling them to the public.

2. Preferred Stock: Sometimes, a company may issue preferred stock, which provides shareholders with a fixed dividend and higher claim on assets than common stockholders.

3. Employee Stock Options: Companies may issue shares as part of an employee stock option plan, where employees receive the right to buy company shares at a set price within a specific time period.

Considerations

Before proceeding with the issue of shares, there are some important factors to consider:

• What is the motive behind issuing shares? For instance, does the company require funding or is it expanding?
• Who will the shares be issued to? Are they being given to new investors or existing shareholders.
• How many shares are being issued and their value?

Record Keeping

It's crucial for companies to maintain proper records of all issued shares. This includes maintaining a register of members (shareholders), which lists details like name, address, number, date of issue, and date of transfer of each member. Additionally, a company must keep track of share certificates, which serve as evidence that someone owns a certain number of shares.

Conclusion

The issuing of shares can have significant implications for a company's capital structure, ownership, and overall financial health. Proper record keeping and understanding of the process are essential for ensuring accuracy and compliance with accounting standards.