Word Processor Guide PDF

A word processor is a type of software that enables the user to create, edit, and format text using various tools. ENGAG EXPLO EXPLAI EXTEN EVALUA 1 E RE N D TE  Word Processors It enables users to produce documents that consist of text and graphics. I...

A word processor is a type of software that enables the user to create, edit, and format text using various tools. ENGAG EXPLO EXPLAI EXTEN EVALUA 1 E RE N D TE  Word Processors It enables users to produce documents that consist of text and graphics. It is widely used in different kinds of industries. ENGAG EXPLO EXPLAI EXTEN EVALUA 22 E RE N D TE  Examples of Word Processing Software Microsoft Word Google Docs ENGAG EXPLO EXPLAI EXTEN EVALUA 33 E RE N D TE Aside from a computer or laptop, we can also use these word processors with our mobile devices. 4  Word Processing Skills Various typing tasks require us to be adept at producing text efficiently depending on its purpose. ENGAG EXPLO EXPLAI EXTEN EVALUA 5 E RE N D TE  Basic Word Processing Skills Keyboard and User Interface Familiarization Typing Speed and Accuracy Page Layouting Text Formatting Inserting Objects ENGAG EXPLO EXPLAI EXTEN EVALUA 66 E RE N D TE Tip Word processing software has varied features. Frequent practice will develop familiarization and understanding. 7 Word Processor: Standard Features Insert - adds objects such as tables, images, and shapes. Delete - removes text or object from the document. Cut - deletes chosen data from the page and keeps it on the clipboard. Copy - keeps data on the clipboard. ENGAG EXPLO EXPLAI EXTEN EVALUA 88 E RE N D TE Word Processor: Standard Features Paste - places copied data on chosen field. Page Setup - sets the layout of the entire document. Find - tool to search for a string of text and to provide an option to replace it with another. ENGAG EXPLO EXPLAI EXTEN EVALUA 99 E RE N D TE Word Processor: Standard Features Word Wrap - formats the alignment of your text and object/s. Print - produces a hard copy of the document when connected to a printer. File - lets the user manage the document using functions such as save, print, and open. ENGAG EXPLO EXPLAI EXTEN EVALUA 10 10 E RE N D TE Word Processor: Standard Features Font - allows the user to personalize the style and size of the text. Windows - permits multiple screens for users to work on. Spell Check - prompts the user for words spelled differently from the built- in dictionary. ENGAG EXPLO EXPLAI EXTEN EVALUA 11 11 E RE N D TE Word Processor: Additional Features Grammar Check - prompts the user for sentence construction that does not meet the grammar rules set by the software. Footnotes - provides further information about the document. Automated List - adds numbering or bullets to your list of text. ENGAG EXPLO EXPLAI EXTEN EVALUA 12 12 E RE N D TE Word Processor: Additional Features Graphics - allows the user to insert objects such as diagrams, images, or shapes. Header and Footer - permits customization of the top and bottom part of the document page. Paragraph Layout - adjusts the indentation and spacing of a paragraph. ENGAG EXPLO EXPLAI EXTEN EVALUA 13 13 E RE N D TE Word Processor: Additional Features Macros - allows the user to automate templates or patterns for your document. Mail Merge - lets the user send out letters or documents in bulk to different recipients. Table of Contents and Index - lists topics included in the document. ENGAG EXPLO EXPLAI EXTEN EVALUA 14 14 E RE N D TE Word Processor: Additional Features Thesaurus - built-in synonym provider. Collaboration - allows multiple editors to access the document online. Internet Features - provides links to external sources via the Internet. Translation and Speech- voice commands, text reading, and translation. ENGAG EXPLO EXPLAI EXTEN EVALUA 15 15 E RE N D TE  A: Numbers to Shapes 1. Paste A. Produces a hard copy of your document when connected to a printer. 2. Page Setup B. Prompts you for words spelled differently from the built-in dictionary. 3. Print C. Permits multiple screens for you to work on. 4. Windows D. Places copied data on chosen field. 5. Spell E. Sets the layout of your entire Check document. ENGAG EXPLO EXPLAI EXTEN EVALUA 16 E RE N D TE  2: Numbers to Shapes 1. Footnotes A. Provides further information about your document. 2. Graphics B. Allows you to automate templates or patterns for your document. 3. Macros C. Allows you to insert objects such as diagrams, images, or shapes. 4. Thesaurus D. Allows multiple editors to access the document online. 5. Collaboration E. Built-in synonym provider. ENGAG EXPLO EXPLAI EXTEN EVALUA 17 E RE N D TE  Wrap Up A word processor is a type software that enables users to create, edit, and format text using various tools. It offers different features to suit the needs of the users. 18  Wrap Up Word processing skills are a set of capabilities that users need to possess so as to maximize the use of the software. 19 Excel is a spreadsheet software used to input and analyze data. It contains grids where you can place values.  Workbook and Spreadsheet Workbook is the document itself when you open your Excel. Spreadsheet on the other hand is just one portion of your document. Formulas work like normal arithmetic operations but the equal sign (=) must be entered first before other values Functions specialized operations with assigned names of actions that use formulas and return values Parts of an Excel Document Cell, in spreadsheet context, is a rectangular box where you can input your values. Each cell can contain texts, numbers, images, or formulas. Row Number shows the number in a row of the currently selected cell. These numbers are arranged in numeric order. Column Letter shows the letter in a column of the currently selected cell. These letters are in alphabetical order from A-Z and will have a combination afterwards such as AA, AB, AC, and so on. Name Box shows the cell currently selected if you are selecting only one cell. *The name of a cell is composed of a column letter and a row number. Formula Bar is the long rectangle beside the name box where you can input your formulas for your data. You can also use this to input a value in a cell. Ribbon is found on the top of the grid in Excel. You can find different buttons and tools to edit and customize your data. Quick Access Toolbar allows you to access frequently used tools such as save, undo, and redo. You can customize this to add more tools depending on your needs. Spreadsheet Tab, also known as sheets, is where you can select a different sheet to look at its contents. Status Bar shows different information about the document. File Tab Home Tab Insert Tab Draw Tab Page Layout Formulas Tab Data Tab Review Tab View Tab File Tab shows tools for opening an existing workbook, creating a new workbook, saving a workbook, printing a workbook, and other No Image functional tools that are not necessarily connected to data manipulation or formatting.  Home Tab gives you tools to format your table and its data You can change the font size, font color, alignment, and other basic No Image formatting options. You can also copy, paste, insert, and delete cells using the tools in this tab.  Insert Tab gives you tools to insert objects such as images, shapes, tables, graphs, and charts. There are predefined templates No Image available for graphs and charts that can be found on this tab.  Draw Tab gives you tools so that you can draw flexibly on your table or charts when discussing it. It contains different drawing tools No Image such as pen tool, eraser tool, highlighter, and lasso selection tool  Page Layout Tab gives you tools and commands to format the orientation of your spreadsheet on the screen and the paper after printing. No Image Formulas Tab gives you commands to edit, define, audit, and control formulas. You can easily find functions and formulas here because No Image they are grouped depending on the use.  Microsoft Excel is a spreadsheet application used to perform mathematical equations without manual computation. It shows only the results to the given operations and data.  In order to perform calculations in any spreadsheet software, it is necessary to learn the different operators aside from the usual operations which are addition, subtraction, multiplication, and division.  Types of Operators There are four types of spreadsheet operators and they are categorized based on their functions: arithmetic, comparison, text concatenation, and reference. Arithmetic Operators are mathematical operations used in performing calculations. Comparison Operators are logical operators used to compare two values. The result of the comparison can either be TRUE or FALSE. Text Concatenation Operator is used to join or connect two or more words to create a single word. Reference Operators are used to set a range of cells or values when computing. Parts of a Function No Image  Commonly Used Functions SUM AVERAGE COUNT MIN MAX CONCATENATE Infographics is a visual representations of information, data, or knowledge designed to communicate complex concepts in a clear and engaging way. They typically combine elements such as graphics, charts, icons, and minimal text to present information that is easy to understand at a glance. Infographics are used to simplify complex data, compare trends, highlight key points, and make the information more memorable. 1. Simplify Complex Information Infographics help break down intricate data, statistics, or concepts into simplified visuals, making it easier for the audience to understand and retain the information. 2. Enhance Retention Visual content is processed faster and remembered longer than text alone. Infographics capitalize on this by combining visuals with minimal text to improve memory retention. 3. Increase Engagement People are more likely to engage with and share infographics, especially on social media. The combination of eye-catching design and valuable information makes them highly shareable. 4. Improve Clarity and Focus It allow you to highlight key points and important takeaways, helping the audience quickly grasp the most relevant information without getting lost in excessive 5. Support Storytelling Infographics can help tell a story by providing a narrative structure to the data, guiding the audience through the information step-by-step or in a sequence that enhances understanding. 6. Facilitate Comparison They make it easy to compare different data sets, trends, or products visually, which can be especially useful in situations where data relationships need to be quickly established. 7. Attract Attention Infographics stand out due to their colorful, engaging nature. They capture attention in a world full of text- heavy content, making them an effective tool for marketing and communication. 8. Boost Conversion Rates Infographics can be persuasive, presenting key facts and statistics that influence decisions in contexts such as sales, marketing, or educational content.  Elements of Infographics: Purpose and characteristics 1. Headline/Title Purpose: The headline is crucial for grabbing attention and setting the stage for the content. It should be clear, concise, and compelling, providing a hint of the main topic or insight. Characteristics: Short, direct, and attention-grabbing, often in bold or larger fonts. 2. Visual Hierarchy Purpose: Visual hierarchy ensures that the most important information stands out, guiding the viewer’s eye through the content in a logical order. Characteristics: The use of size, color, contrast, and placement to prioritize key points. 3. Graphics/Icons Purpose: Graphics, icons, and illustrations help convey the message visually, making abstract concepts more tangible and understandable. Characteristics: Simple, clear, and relevant visuals that help to represent ideas, categories, or data points. For example, a graph or an icon of a person to symbolize a statistic about human behavior. 4. Data Visualizations (Charts, Graphs, Diagrams) Purpose: These elements display numerical or statistical information in a visual format, allowing the audience to grasp trends, comparisons, and relationships quickly. Characteristics: Bar graphs, pie charts, line charts, scatter plots, timelines, and flowcharts. These should be easy to read and interpret. 5. Color Scheme Purpose: Colors help convey meaning, create emphasis, and organize information visually. A good color palette can enhance readability and evoke the right emotional response. Characteristics: A cohesive set of colors that support the message and maintain visual harmony. Often, a limited palette is used to avoid overwhelming the viewer. 6. Typography Purpose: Typography refers to the fonts used in the infographic, and it plays a critical role in legibility and the overall tone. Characteristics: Clear, easy-to-read fonts for the body text, with bolder or more decorative fonts used sparingly for headings or emphasis. It’s important to use no more than two or three font styles to maintain consistency. 7. Layout and Structure Purpose: The overall layout determines how information is organized and flows within the infographic. A clean, logical structure is vital for guiding the viewer through the content. Characteristics: Consistent alignment, spacing, and grouping of related elements. Visuals and text should flow naturally, often in a top-to-bottom or left-to-right direction. Some common types of infographics: 1. Statistical Infographics 2. Timeline Infographics 3. Process Infographics 4. Geographic Infographics 5. Comparison Infographics 6. List Infographics Statistical Infographics Use charts, graphs, and numerical data to convey statistical information. Timeline Infographics Represent a sequence of events or milestones No Image in chronological order. Process Infographics Break down a step-by- step process or workflow. Geographic Infographics Display data related to geography, such as No Image maps or regional comparisons. Comparison No Infographics Highlight similarities Image and differences between two or more things. List Infographics Organize information into easily digestible No Image bullet points or steps. Infographics are often used in marketing, journalism, education, and business to make content more visually appealing and easier to understand.