Midterm-Reporting Group 12 Non-verbal and Oral Presentation (PDF)

Group 1 Midterm Lesson 3 Non-verbal Communication Let’s Achieve These! Explain the relationship of non-verbal communication and verbal communication; Describe why non-verbal communicat...

Group 1 Midterm Lesson 3 Non-verbal Communication Let’s Achieve These! Explain the relationship of non-verbal communication and verbal communication; Describe why non-verbal communication is important in any speech situation; differentiate types of non-verbal communication; apply non-verbal cues effectively and appropriately in specific situations. Engaging 1. Form yourselves into groups of six members each. Create a 2- minute role play that does not involve talking, only body movements. 2. Then perform / video your role play. During the presentation, do not introduce your scene. Let your audience guess what your scene is after your presentation. 3. The groups that can guess your scene may get bonus points. Engage/ Self-Audit: 1 Direction: Tick the column that best describes your ability to communicate. Answer this section as objectively as possible. Bear in mind that there are no wrong answers. Usually Sometimes Seldom Never (3) (2) (1) (0) 1. I use and maintain proper eye contact. 2. I use appropriate gestures to enhance my conveyed message. 3. I observe good posture. 4. I use refined movements. 5. I use appropriate facial expressions to enhance my message. 6. I wear an appropriate attire. 7. I value space and distance between me and my listeners. 8. I observe appropriate tone, intensity, or loudness of my voice. 9. I use appropriate colors for my attire and visual aids. 10. I am conscious of time. Interpretation: Score Level of Proficiency 28-30 Advanced 25-27 Proficient 23-24 Approaching Proficiency 21-22 Developing 20 and below Beginning You may share the results with your classmates or teachers. Keep the results and remember as you participate and learn in the succeeding activities. Initializing You may have witnessed a speaker who is stiff during the entire speech, reading his/her notes, and making no connections at all with the audience. What did you feel? You may have felt bored and thought that the speaker was not comfortable speaking because what the speaker was saying did not jibe with what his/her body was communicating. Meaning and importance of Non-Verbal Communication 2  Non-verbal communication is a behavior that conveys and represents meanings. All kinds of human responses that are not expressed in words are classified as non-verbal communication. Examples are your stares, smiles, tone, movements, manners of walking, standing and sitting, appearance, style of attire, attitude towards punctuality and space, and personality. There is a long list of why the mastery of your non-verbal communication is also important. Some are the following: 1. It enhances and emphasizes the message of your speech. 2. I can communicate all feelings, attitudes, and perceptions as well as express anything without saying a word. 3. It can sustain the attention of listeners and keep them engaged in the speech. 4. It reflects what type of speaker you are. 5. It makes you more dynamic and animated in your delivery. 6. It serves as a channel to release tensions and nervousness.\ 7. It helps you make your speech more dramatic. 8. It can build connections with listeners. 9. It makes you credible as a speaker. Aspects of Non-Verbal Communication 1. Body language refers to your body movements which include eye contact, facial expressions, posture, and gesture. Using Eye Contact -your listeners can easily detect how confident you are or how interested you are to talk to them if you use eye contact effectively. Power Tips: a. Be sure that you master your speech b. Get the attention of your listeners by looking at him/her straight in his/her eyes. c. Use your eyes in identifying your listener’s behavior. d. When you are speaking to a big group, glance smoothly at your left, center, and right. e. Control movements of your eyes. Using Facial Expressions -it is your tool to communicate your emotions through your eyes, eyebrows, lips, ears, tongue, and nose. Power Tips: a. know your facial expression well by looking at the mirror b. Smile c. Seek comments from your family and friends d. Be natural 3  e. Practice. Using gestures -it includes movements of your hands, legs, and other body parts that carry meanings. It is very important to use gestures properly and effectively. Power Tips: a. Use gestures for a specific purpose. Type Purpose Examples Descriptive To describe or clarify a Using hands to illustrate a shape; point swaying hands to demonstrate the flow of actions or events; spreading hands apart to describe length. Emphatic To make a point or Pounding to stress a point; suggest emotions clenched fist to express anger; hands clasped to plead; Pointing fingers to accuse Suggestive To show approval or Thumbs-up; raised hands to signal disapproval stop or to mean “excuse me, I want to say something”; nodding Prompting To suggest a desirable Raising a glass for a toast; initiate response an applause b. Make natural gestures. c. Identify your mannerism and practice how to avoid or control them when you speak. d. Master your speech e. Avoid the following gestures when speaking: -arm cross the chest; -arms stiff -hands inside the pockets or nailed in the hips; -one arm hanging, the other’s scratching; -spread legs and hands clasped at the back; -hands clasped. Using Good Posture -Posture is the position of your body either when you stand or when you sit. It is very important to have a good posture because it shows confidence and elicits positive impression from your audience. Power Tips: a. Use gestures for a specific purpose. 4 Group 2 Midterm- Lesson 4 Oral Presentation in the Workplace Let’s Achieve These! explain the qualities of an effective presenter; identify the common manifestations of communication anxieties; deliver an effective oral presentation using appropriate technology; evaluate an oral presentation. Initializing 1. Form yourselves into groups of four members each. 2. Ask each member of the group, to get one item from his/her bag. 3. Imagine that you, as a member of your group, are to sell your item orally to your group mates. You have five minutes to plan for your individual sales presentation. 4. Deliver a sales presentation one-by-one for one minute. 5. Your teacher will choose the best presenter in your group. Concept Grounding In your previous lesson on public speaking, you have learned the three different purposes (i.e., to inform, to persuade, and to entertain) and the modes (i.e., manuscript, memorized, impromptu, and extemporaneous) of delivering a speech. You have also learned the components of a speech, the strategies in starting and ending a speech, and techniques in preparing visual aids. These are the same concepts considered when delivering an oral presentation in the context of the workplace. While public speaking and oral presentation in the workplace are similar in many ways, they also have their own distinct features. Unlike the usual public speaking for general purposes, an oral presentation uses a more business-like tone and language because of the fact that it is used for work purposes. It typically utilizes audio-visual materials such as projectors and other presentation softwares. 5  An oral presentation may be delivered to an internal (within the organization) or external (outside the organization) audience. Some examples of an oral presentation for internal audience include presentations during departmental meeting, employee orientation, and annual reports. Oral presentations for external audience include sales presentation and business proposal presentation. With the advent of technology, an oral presentation may not only be done face-to- face but also through video conferencing. Here are the steps that you can take from planning your presentation up to its delivery: 1. Know your purpose because it will guide you in organizing your ideas. Remember that a persuasive oral presentation, compared to an informative oral presentation, uses a somewhat different organization of ideas. 2. Focus your topic and be sure that it is specific enough to be covered by your presentation. By focusing your topic and aligning it to your purpose, the audience will have a clearer understanding of what you want them to do or to know. 3. Know your audience and align the content of your presentation to their values, interests, needs, and desires. Adjust to their knowledge level. 4. Gather references for your presentation. Use only reliable sources. You can also get them form interviews, observation, or surveys. 5. Outline your presentation. Ensure that each major idea is supported by sufficient details and evidence. Also, you need to start and end your speech with a bang. 6. Practice your presentation. Do this in form of a mirror or with the use of a video recorder. This strategy will allow yourself and be your won critic. You can also make a mock presentation in front of your friends and get their feedback. 7. Deliver your presentation. Master your presentation and speak sincerely. SOME USEFUL TIPS IN DELIVERING AN ORAL PRESENTATION What makes a good oral presentation? It is not the length or amount of information you presented to your audience. It is not just about the state-of-the-art technology you use during the presentation but a product of multiple factors. Below are some of the things that you may use for a more effective oral presentation: 1. Visualize yourself delivering an excellent speech. 2. Emphasize the relevance of your speech to your audience. 3. Clearly explain your objectives at the start of your presentation. 4. Use multimedia in your presentation. However, have a back-up plan in case of a technical glitch. 5. Have a bottle of water for yourself. 6. Do not overload your visual aids (i.e, PPT) with text. In many cases, images are more effective to emphasize your point. 7. If your situation permits, arrive earlier than the members of the audience and warmly greet them as they enter the venue. 8. Dress professionally. Your attire should be equal to or one level higher than that of the audience. 6  9. Do not read your visual aids; explain them. 10. Include real-life experiences when presenting ideas. 11. Never apologize for your materials or credentials as a presenter. 12. Maintain eye contact and use natural gestures. 13. If your situation permits, occasionally move from one location to another. 14. Repeat the question of a member of the audience if you feel that not all have heard or understood it. 15. Allow enough time for questioning. Listen carefully before answering the question. 16. Know the set-up of the presentation venue. 17. Do not be defensive. Be honest to acknowledge what you do not know. ETHICS IN ORAL PRESENTATION When delivering your presentation, make sure that it adheres to ethical standards. First and foremost, never waste the time of your audience by being unprepared. Second, make sure that you have a valid purpose or objective in making the presentation. For example, if your purpose for your presentation is to discredit someone, it is clearly unethical. Third, never distort information for your own advantage. People will know whether you are telling the truth or not. Fourth, never use abusive language or name-call as it will offend your audience. Fifth, cite your sources. Never claim an idea as your own even if it is not. Finally, be courteous at all times. Maintain a respectful and professional tone when delivering your presentation and answering questions from the audience. Never use gestures that will offend any member of your audience. References: Wakat G. et al. (2018) Purposive Communication. Quezon City, PH: Lorimar Publishing Barrot J. and Sipacio P. (2018) Purposive Communication in the 21st Century. Quezon City, PH: C & E Publishing Inc. 7