ITPM-PR Project Management PDF

ITPM-PR REVIEWER WEEK 2-3 Planning Here a formal planning process Project management is the application of...

ITPM-PR REVIEWER WEEK 2-3 Planning Here a formal planning process Project management is the application of ensures that the goal, scope, budget, processes, methods, skills, knowledge and schedule, technology, and system experience to achieve specific project development processes, methods, and tools are in place. IT project management is the process of planning, organizing and delineating Analysis responsibility for the completion of an This work is done to identify and document organizations' specific information technology any problems or bottlenecks associated with (IT) goals. the current system. Generally, the "as is" analysis is followed by a requirements analysis. A project is a temporary endeavor undertaken to accomplish a unique purpose. Design During the design phase, the project team Time Frame Because a project is a temporary uses the requirements and "to be" endeavor, it must have a definite beginning logical models as input for designing the and end. architecture to support the new information system. This architecture includes designing Purpose Projects are undertaken to the network, hardware configuration, accomplish something. databases, user interface, and application programs. Types of IT Project Web Development Implementation Aims to create, design and launch a website. includes the development or construction of the system, testing, and installation. In Application Development addition, training, support, and Aims to create a customized program that documentation must be in place. addresses specific need. Maintenance and support Video Development Once the system has been implemented, it is It uses different tools or programs in the said to be in production. Changes to the computer and in the internet for distribution. system, in the form of maintenance and enhancements, are often requested to fix any discovered errors  ITPM-PR REVIEWER WEEK 2-3 Roles Work Breakdown Structure Project Manager—The project manager is the It provides a hierarchical structure that team leader and is responsible for ensuring outlines the activities or work that needs to be that all of the project management and done in order to complete the project scope. technical development processes are in place and are being carried out within a set of Guestimating -Estimation by guessing or just specific requirements, defined processes, and picking numbers out of the air is not the best quality standards. way to derive a project’s schedule and budget. Project Sponsor—The project sponsor may be Delphi Technique -Involves multiple, the client, customer, or organizational anonymous experts. Each expert makes an manager who will act as a champion for the estimate. project and provide organizational resources and direction when needed. Time Boxing - A “box” of time is allocated for a specific activity, task, or deliverable Subject Matter Expert(s) (SME)—The subject matter expert may be a user or client who has Top-Down specific knowledge, expertise, or insight in a Top & middle managers determine overall specific functional area needed to support the project schedule &/or cost. Lower level project. managers are expected to breakdown schedule/budget estimates into Technical Expert(s) (TE)—Technical expertise is specific activities (WBS) needed to provide a technical solution to an organizational problem. Technical experts can Bottom-Up include systems analysts, network specialists, Schedules & budgets are constructed from programmers, graphic artists, train ers, WBS. Starts with people who will be and so forth. doing the work. Schedules & budgets are the aggregate of detailed activities & costs The project's scope is the work to be completed. A specific section of the project Analogous Estimates - Similar to Top-Down charter should clarify not only what will be approach. Use information from previous, produced or delivered by the project team, but similar projects as a basis for estimation. also what will not be part of the project's scope. Parametric Modeling Use project characteristics (parameters) in a mathematical model to estimate  ITPM-PR REVIEWER WEEK 4-5 4. Predictable project timelines Resources A deep understanding of available resources IT projects require time, money, people, and and skillsets allows organizations to estimate technology. Resources the amount of time required to perform provide the means for achieving a project's individual tasks and to complete each project. goal and also act as a constraint. 5. Improved project flow Resource planning is a process of allocating Faster project flow is a result of good resource tasks to team members based on their planning. When the right people work on the capacity, skill sets, and the best fit for the job right projects at the right time, projects move forward at maximum speed and with fewer Importance of Resource Planning mistakes. 1. Maximum resource utilization Ensuring that each member of the project has Core Elements of a Resource Plan all the necessary skills sets to carry out 1) People - are the core necessity of your assigned tasks. business and your most valuable asset. They’re also one of your most expensive. 2. On-time delivery Companies strive to deliver projects on 2.Skillsets, capacity, availability, and schedule. Doing so helps build customer utilization. That means the total capacity of satisfaction and loyalty, boosts internal morale, individuals with specific skillsets must be and ensures future projects start on time. clearly understood. 3.On-budget delivery 3. Time - Time tracking is a mechanism that Companies also strive to complete projects on measures progress, and it goes hand in budget. Overspending can cause project hand with resource planning. cancellations, missed revenue, and reduced profitability. 4) Data - Data is the key to ongoing project success. It can be used to maximize resource 5) Accurate forecasting For resource planning utilization and ensure projects remain on time to be effective, you must have the ability to and on budget. forecast. You must be able to anticipate the skillsets, time, and budget required to execute the work.  ITPM-PR REVIEWER 6) Time and budget management 5. Monitor resources - Once resources have Your resource plan should include the been assembled into a team tasked with following: project execution, resource managers shift The rates of the people scheduled to work on into monitor-and-adjust mode. the project The estimated time required to perform each task (or group of tasks) The overall budget Stages of a Resource Plan 1. Identify resources - Assuming team members, their skills and experience are already understood and entered into your resource planning software, start by understanding what skills will be required for the project you’re currently planning. 2. Procure resources - Once you understand project requirements, you’ll need to assign specific resources. To do this, managers use their resource management tool to check the availability of individuals that meet the requirements and assign them to the project. 3. Visualize resources - The ability to visualize resources makes resource planning easier. While many managers still rely on Excel spreadsheets, a resource management tool simplifies the process by storing the information in one easily accessed, easily viewed location. 4. Manage resources - The ability to visualize resources and their attributes simplifies the ability to manage them. This process ensures the best person is available for the project.