EVT61704 Chp 6 Transport PDF

EVT61704 Sustainable Event Management Chapter 6 Transportation Learning Outcomes 1. Transport (for Events) 2. Attendee Travel Source: Event Sustainability Management (Jones, 2018) 2 1. Transport for Events For events, a major production logistic involve the moving of: People Supplies Equipment Waste...

EVT61704 Sustainable Event Management Chapter 6 Transportation Learning Outcomes 1. Transport (for Events) 2. Attendee Travel Source: Event Sustainability Management (Jones, 2018) 2 1. Transport for Events For events, a major production logistic involve the moving of: People Supplies Equipment Waste Temporary Infrastructure READING: Chp 5 The Concept of Logistics Travel and transport can be one of the largest items in event’s GHGs emissions, with attendee travel being one of the heaviest contributor. Source: Event Sustainability Management (Jones, 2018) 3 1. Transport for Events Definition of Event Logistics – The science of planning, controlling and managing the transfer, storage and other tangible and intangible operations performed in the process of event planning and management. It also includes the transmission, storage and processing of information. Elements of Event Logistics Pre-Event Supply of Customer  Marketing  Ticketing Supply of Product  Transport  Accommodation  Artistic Needs Supply of Facilities  Security  Power  Contractors On-site Event Teardown  Flow of audience and equipment  Communication  Amenities  Consumables  VIP and Media requirements  Emergency procedures  Removal  Clearing  Contract Settlement https://www.globalsignin.com/blog-events/elements-of-event-logistics/ 4 1. Transport for Events Transport’s Environmental Impacts Transport is the single largest environmental impact for events due to the following being a major impact and negative legacy: fossil fuel use GHGs emissions, and pollution GHGs emission is even higher for events requiring air travel (for crew, equipment and attendees). Apart from GHGs created by attendee travels and transport logistics, events incur other transport-related issues and impacts, such as: Local traffic congestion and disruption to neighbourhood amenities Traffic noise Localised pollution Pedestrian and road safety Protection of unpaved surfaces (temporary carparks and access routes) Availability of convenient sustainable transport options Source: Event Sustainability Management (Jones, 2018) 5 1. Transport for Events Production Transport Challenges for efficient movement of goods and equipment to stage events: Facilitate events to be on time and on budget Greenfield or ‘dry hire’ event sites without permanent infrastructures require more transport of equipment and amenities (stage, tents, power generators, catering, toilets, etc) Surface protection and temporary access roads for outdoor events Contractors and freight companies may require additional space for onsite storage or loading/unloading areas To achieve efficient yet sustainable transport of infrastructure, equipment and supplies is a challenge for events. However, there are some simple steps to reduce production transport impact, such as: Buy locally to reduce transport miles Identify and use sustainable transport companies Coordinate load-sharing (if possible) Sustainable transport choices for staff, contractors and suppliers Use larger fuel efficient vehicles to move more equipment, than use of smaller vehicles to reduce impact Measure ground and air transport used, to monitor and analyse impacts for future reduction Source: Event Sustainability Management (Jones, 2018) 6 1. Transport for Events Reducing Environmental Impacts The transport sector is actively pursuing sustainable solutions, including: Fuel efficiency Alternatives to fossil fuel Reduce transport miles for movement of equipment and supplies Single occupant car trips – with carpooling, ride share Improved urban connectivity – with mass transit, cycle ways, electric vehicle charging, congestion charges Active travel options – public transits, walking, cycling Reducing Transport Miles Considerations for reduction of significant GHGs emissions Reduce distance travelled for food, raw materials and manufactured supplies Location of contractors and suppliers – the nearer to the event, the better Origin of products – reduce dependency of imported products and replace with local products Encourage use of contractors or suppliers with Sustainable Transport Policy – with low emissions vehicles, use of renewable fuels Events that run over several days and have food stall operations – have onsite waste management to reduce vehicle movements and reduced congestion Source: Event Sustainability Management (Jones, 2018) 7 1. Transport for Events Reducing Environmental Impacts Onsite Transport For onsite vehicles – such as buggies, forklifts, trucks, tractors, diggers Consider Renewable fuels – biodiesel or ethanol Electric vehicles No emission vehicles for participants’ hire – bicycles, paddle scooters, electric cars Encourage active travel – walking, roller skating Source: Event Sustainability Management (Jones, 2018) 8 1. Transport for Events Reducing Environmental Impacts Production Travel Event organisers have certain influence or control of travel arrangements of participants (crew, performers, sponsors, stallholders, contractors, etc). Consider the following: Coordinating ground travel in buses for groups Schedule trips to prevent unnecessary single trips Avoid single occupant or less than half-filled vehicles Encourage workforce or volunteers to carpool or car-share Promote and provide info for shuttle buses or public transport Enforce car parking quotas for groups of participants Source: Event Sustainability Management (Jones, 2018) 9 1. Transport for Events For events, a major production logistic involve https://www.eea.europa.eu/media/infographics/reducing-environmental-impacts-of-transport-1 10 1. Transport for Events EEA - Reduce environmental impacts of transport by 2050 https://www.eea.europa.eu/media/infographics/reducing-environmental-impacts-of-transport-1 11 2. Attendee Travel Challenges Most events require more attendees to be a success. However, large number of people also create a huge environmental impact. The challenge is to reduce the impact of event production in addition to reducing the carbon footprint of attendees, especially when they travel by air. https://youtu.be/TkXEU5ng8rE Source: Event Sustainability Management (Jones, 2018) 12 2. Attendee Travel Challenges – the 4 C’s (Convenience, Connectivity, Cost, Comfort) Despite all the incentives or encouragement, attendees may still prefer to drive their own car to an event because: It’s convenient as public transport times or routes are not practical Pre-planning or booking tickets is required for long distance travel It’s less expensive for a full car as fuel cost is shared among the passengers It’s difficult to coordinate the travel itinerary and departure at the same time for a group of attendees Walking or cycling is too far, too difficult or will take too long time. Source: Event Sustainability Management (Jones, 2018) 13 2. Attendee Travel Challenges – the 4 C’s (Convenience, Connectivity, Cost, Comfort) Apart from reducing pollution and being more environmentally friendly, benefits for using public transport, walking, cycling or carpooling can be promoted to event attendees as they are able to: Avoid traffic jams and congestion Be delivered straight to the event doorstep Enjoy the scenery as a passenger Do not need to waste time finding a carpark space It can be cheaper than driving alone Source: Event Sustainability Management (Jones, 2018) 14 2. Attendee Travel Reducing Impacts Generally, long term reductions in attendee travel impact could be achieved through: 1. 2. 3. 4. Vehicle innovations fuel technology advancement through city and country wide transport infrastructure Connectivity development Event organisers could help reduce the impact of event attendee travel, by considering the following: Select event site close to where attendees are located Get more people to use mass transit Encourage active travel – walking and cycling Encourage higher car occupancy rate (discourage single occupancy) Plan to prevent congestion and traffic jams Provide scheduled free shuttles Facilitate free access to public transport by presenting event tickets or accreditation Incentivise uptake of sustainable travel options Promote and encourage carbon offsetting for air travel Source: Event Sustainability Management (Jones, 2018) 15 2. Attendee Travel Performance Reporting Measuring and reporting on modes of travel is useful for:  making management decisions on travel logistics  Making informed decisions on reduction initiatives  For assessing success of event sustainability campaigns  For public announcement of event’s impact Methods for collecting information on attendee travels 1. Event’s ticketing data requested during the sale of tickets may provide geographic information of attendees. This information is a good source of data for impact measurement as well as for marketing reasons. 2. By conducting surveys at the end of the event (online or via email) is also a good way of getting insights into attendees travel habits Source: Event Sustainability Management (Jones, 2018) 16 2. Attendee Travel Travel Carbon Calculator To enable the events industry to have a better picture of travel impacts, information on attendees travel are recorded with the aim of making positive changes. Example: The Energy Revolution Calculator Source: Event Sustainability Management (Jones, 2018) 17 Discussion #1 Discuss how events logistics contribute to GHGs emissions and how sustainable events can mitigate READING: Chp 5 Transport greenhouse gas emissions EEA https://www.eea.europa.eu/airs/2018/resource-efficiency-and-low-carboneconomy/transport-ghg-emissions 18 Discussion #2 Discuss: a) 4 deterrents for attendees considering using public transport to attend events b) 4 advantages of using public transport READING: Chp 5 Traffic and transport issues at major events – NSW https://www.eea.europa.eu/airs/2018/resource-efficiency-and-low-carboneconomy/transport-ghg-emissions 19 Discussion #3 Discuss current actions that are being taken to reduce the impact of transport READING: Chp 5 can-transport-come-to-terms https://www.eea.europa.eu/airs/2018/resource-efficiency-and-low-carboneconomy/transport-ghg-emissions 20