Chapter XXVI Inspection PDF

CHAPTER XXVI INSPECTION 26.1 ANNUAL INSPECTION PROGRAMME CALENDAR At the start of the Financial Year, JEs/SSEs shall prepare the inspection programme calendar of their respective jurisdiction and shall subm...

CHAPTER XXVI INSPECTION 26.1 ANNUAL INSPECTION PROGRAMME CALENDAR At the start of the Financial Year, JEs/SSEs shall prepare the inspection programme calendar of their respective jurisdiction and shall submit to ADSTE/DSTE for approval as per the mandated Inspection Requirements. ADSTE/DSTE should visit all the telecom installations under their jurisdiction at least once in a year. 26.2 ADHERENCE TO ANNUAL INSPECTION SCHEDULE The annual inspection schedule should be strictly adhered to. Any deviation should be reported to the higher authority explaining the circumstances which necessitated the deviation. 26.3 INSPECTION REPORT Each inspection conducted by the officials shall be followed by an inspection report. The report should indicate the state of working of the installation, efficiency of the services rendered including performance of AMC/ARC, any specific problems along with suggestions for the improvement of services. 26.4 SUBMISSION OF INSPECTION REPORT The inspection report should be submitted to the next higher authority within one month time. 26.5 MONITORING THE INSPECTION WORK An inspection register should be maintained indicating the installation inspected, actual date of inspection, date of submission of report. 26.6 COMPLIANCE REPORT Strict action should be taken to ensure prompt compliance of the points noted in the inspection reports. Such a compliance report should be submitted as a matter of course within one month of inspection and ordinarily all action should be completed within three months time. 26.7 REVIEW OF EARLIER INSPECTIONS During surprise/scheduled inspections, the progress of compliance of earlier inspection reports should be checked by the inspecting officer. The inspecting officer may carry with him earlier inspection report on similar installation to serve as a guideline. Indian Railways Telecom Manual - 2021 Page 357 26.8 LOCATING WEAK POINTS The inspection should be meaningful and the inspecting officers should cover all points affecting the efficiency of the services and should particularly inspect to locate weak points before it can lead to any failure or complaint. 26.9 ANNUAL SCHEDULE OF INSPECTION The annual schedule of inspection which shall be conducted by Divisional officials are given in Annexure-A. 26.10 QUALITY OF INSPECTION The report of the inspections carried out by the Officers will be reviewed by the next higher authorities. If it is felt by the reviewing officer that the report is inadequate or inspection has not been carried out properly covering all the important aspects, the reviewing officers will send his comments immediately to the inspecting officers concerned. In extreme cases he may even ask the inspecting officer to carry out the supplementary inspection to cover the remaining points. 26.11 INSPECTION REGISTER Every installation shall maintain inspection register duly bound and page numbered. This will be kept as important permanent document. All the report of inspections/formal visits will be filed in the inspection book. Remarks of any surprise/casual visit will be recorded by the visiting officer on the space in the inspection register. The compliance report of the points noted in the register shall be sent to the inspecting officers for record as well as it should be maintained in inspection register for future reference. 26.12 During the inspection by Officers, they should check the availability and maintenance of documents and equipment manuals required for proper maintenance of equipment. They should also see that the staff working under them are regularly updating their knowledge in line with the changes in telecom field and plan for sending for training where found necessary. Indian Railways Telecom Manual - 2021 Page 358  ANNEXURE – A ANNUAL INSPECTION SCHEDULE OF OFFICERS SN ITEM SR. DSTE DSTE/ADSTE 1. MTRC NETWORK 10% STNS/YEAR ALL STATIONS AT LEAST ONCE IN A YEAR 2. TELEPHONE EXCHANGES ALL EXCH. ALL EXCHANGES EXCEEDING 512 ONCE IN A YEAR LINES ONCE IN A YEAR 3. CONTROL OFFICE & TEST ALL CONTROL ALL CONTROL OFFICES ROOMS OFFICES ONCE IN ONCE IN A MONTH SIX MONTHS 4. PA SYSTEMS AT RLY ALL MAJOR ALL MAJOR STATIONS STATIONS/TRAIN STATIONS ONCE IN INDICATION BOARDS & ONCE IN A YEAR SIX MONTHS CLOCKS OTHER STATIONS ONCE IN A YEAR 5. OUTDOOR OFC/QUAD ONE INSPECTION IN INSPECTION OF CABLE & EMERGENCY EACH CONTROL 100% IN A YEAR SOCKETS SECTION YEARLY 6. ACCIDENT RELIEF TRAIN as per accident manual as per accident manual and RB instructions and RB instructions 7. INDOOR OFC/QUAD 10% OF STATIONS IN ALL STATIONS CABLE SYSTEM A YEAR IN A YEAR 8. VIDEO SURVEILLANCE ALL MAJOR ALL STATIONS YEARLY SYSTEM STATIONS IN A YEAR 9. TELECOM EQUIPMENT OF ALL MAJOR ALL STATIONS YEARLY DATA NETWORK FOR STATIONS IN A YEAR UTS, PRS, FOIS, RAILNET ETC. 10. TELECOM STORE 10% OF STORE ALL STORE DEPOTS IN DEPOTS IN A YEAR DEPOTS IN A YEAR. A YEAR HQ OFFICERS - AT LEAST ONE DEPOT IN A YEAR. -x-x-x- Indian Railways Telecom Manual - 2021 Page 359