80 Questions
What is the purpose of an inspecting officer carrying an earlier inspection report on a similar installation?
To serve as a guideline for the current inspection
What is the primary focus of the inspecting officer during an inspection?
To locate weak points before they lead to failure or complaint
Who reviews the inspection report and provides feedback to the inspecting officer?
The next higher authorities
What is the purpose of the inspection register?
To file reports of inspections and formal visits
What happens if the reviewing officer finds the inspection report inadequate?
The reviewing officer sends comments to the inspecting officer
What is included in the compliance report?
The points noted in the inspection register
Who maintains the inspection register?
Every installation
What is the purpose of the annual schedule of inspection?
To conduct inspections by Divisional officials
What is the consequence of not covering all important aspects in the inspection report?
The inspecting officer is asked to conduct a supplementary inspection
What is the purpose of reviewing the inspection report?
To evaluate the quality of the inspection
What is the primary purpose of submitting the inspection programme calendar to ADSTE/DSTE?
To get approval for the inspection schedule
What should be strictly adhered to in the context of inspections?
The annual inspection schedule
What should an inspection report indicate?
The state of working of the installation, efficiency of the services rendered, and performance of AMC/ARC
Within how much time should the inspection report be submitted to the next higher authority?
One month
What is the purpose of maintaining an inspection register?
To monitor the inspection work
What should be submitted as a matter of course within one month of inspection?
The compliance report
What is the primary purpose of the compliance report?
To ensure prompt compliance of the points noted in the inspection reports
What should be checked during surprise/scheduled inspections?
The progress of compliance of earlier inspection reports
What is the timeframe for completing all actions mentioned in the compliance report?
Three months
Who is responsible for visiting all the telecom installations under their jurisdiction at least once in a year?
ADSTE/DSTE
What percentage of stations should be inspected in a year for MTRC network?
10% of stations
How often should Control Office and Test Rooms be inspected?
Once in six months
What is the frequency of inspection for outdoor OFC/Quad cable and emergency sockets?
Inspection of 100% in a year
During the inspection, what should Officers check for proper maintenance of equipment?
Availability and maintenance of documents and equipment manuals required for proper maintenance of equipment
What is the purpose of the inspection by Officers?
To identify areas of improvement in the telecom field
What should be inspected at least once in a year?
All exchanges exceeding 512 lines
What is the frequency of inspection for major railway stations?
Once in a year
What should Officers check during the inspection?
Availability and maintenance of documents and equipment manuals required for proper maintenance of equipment
What is the purpose of the Annual Inspection Schedule of Officers?
To ensure compliance with the Indian Railways Telecom Manual
What should be inspected in all major stations?
PA systems and train indication boards
What percentage of Telecom Store Depots are inspected annually?
10%
How often are all stations inspected for Video Surveillance Systems?
Yearly
What is the frequency of inspection for Indoor OFC/Quad Cable Systems?
10% of stations every year
Who is responsible for inspecting at least one Telecom Store Depot in a year?
HQ Officers
What is the frequency of inspection for Telecom Equipment of Data Network for UTS, PRS, FOIS, RAILNET, etc.?
Yearly
What is the primary focus of the inspecting officer during an inspection of Telecom Store Depots?
To ensure compliance with Telecom Manual
Which of the following is not inspected annually?
10% of Telecom Store Depots
What is the purpose of the annual inspection schedule?
To ensure compliance with Telecom Manual
How often are all major stations inspected for Video Surveillance Systems?
Yearly
What is the frequency of inspection for Telecom Equipment of Data Network for UTS, PRS, FOIS, RAILNET, etc. in all major stations?
Yearly
What is the primary purpose of an inspecting officer carrying an earlier inspection report on a similar installation?
To serve as a guideline for the inspection
What should the inspecting officer cover during the inspection to ensure meaningful results?
All points affecting the efficiency of services
What happens to the inspection report after it is submitted to the next higher authority?
It is reviewed and feedback is provided to the inspecting officer
What is the purpose of maintaining an inspection register?
To keep a record of all inspections and formal visits
What should the inspecting officer do if they find any weaknesses during the inspection?
Conduct a supplementary inspection to cover the remaining points
Who is responsible for reviewing the inspection report and providing feedback?
The next higher authority
What is the purpose of the annual schedule of inspection?
To ensure that all points affecting the efficiency of services are inspected
What is the purpose of recording remarks of any surprise/casual visit in the inspection register?
To provide a permanent record of the visit
What should the inspecting officer do if the reviewing officer finds the inspection report inadequate?
Conduct a supplementary inspection to cover the remaining points
What is the purpose of maintaining an inspection register?
To monitor the inspection work and ensure compliance
What is the primary purpose of maintaining equipment manuals?
To ensure proper maintenance of equipment
What should be submitted to the next higher authority within one month?
Inspection report
Who is responsible for visiting all the telecom installations under their jurisdiction at least once in a year?
ADSTE/DSTE
What should be strictly adhered to in the context of inspections?
Annual inspection schedule
What is the primary purpose of an inspection report?
To indicate the state of working of the installation
During surprise/scheduled inspections, what should be checked?
The progress of compliance of earlier inspection reports
What is the timeframe for completing all actions mentioned in the compliance report?
Three months
What should be included in the inspection report?
The performance of AMC/ARC and specific problems along with suggestions
Who prepares the inspection programme calendar?
JE/SSE
What is the purpose of the compliance report?
To ensure prompt compliance of the points noted in the inspection reports
What should Officers check during the inspection of equipment?
Availability and maintenance of documents and equipment manuals
What is the importance of staff updating their knowledge in the telecom field?
To keep up with the changes in the telecom field and plan for training where necessary
What is the frequency of inspection for MTRC network?
10% stations every year
How often should Control Office and Test Rooms be inspected?
Once in six months
What is the importance of maintaining equipment manuals?
To ensure proper maintenance of equipment
What should Officers ensure during the inspection of telephone exchanges?
That all exchanges exceeding 512 lines are properly maintained
How often should outdoor OFC/Quad cable and emergency sockets be inspected?
One inspection in each control section every year
What is the purpose of the Annual Inspection Schedule of Officers?
To plan the inspection of telecom installations
What should Officers check during the inspection of PA systems at railway stations?
That all major stations are properly maintained
What is the importance of maintaining documents for proper maintenance of equipment?
To ensure that equipment is properly maintained
What percentage of stations are inspected annually for Indoor OFC/Quad Cable Systems?
All stations
How often are all major stations inspected for Video Surveillance Systems?
Annually
Who is responsible for inspecting at least one Telecom Store Depot in a year?
HQ Officers
What is the frequency of inspection for Telecom Equipment of Data Network for UTS, PRS, FOIS, RAILNET, etc.?
Annually
What percentage of Telecom Store Depots are inspected annually?
10%
How often are Telecom Store Depots inspected by HQ Officers?
At least once in a year
What is the frequency of inspection for Outdoor OFC/Quad cable and emergency sockets?
All stations in a year
Who reviews the inspection report and provides feedback to the inspecting officer?
Next higher authority
What should be inspected at least once in a year?
All stations
What is the purpose of maintaining an inspection register?
To record all inspections and feedback
Study Notes
Inspection Guidelines
- Inspecting officers may carry earlier inspection reports to serve as guidelines.
- Inspections should be meaningful, covering all points affecting service efficiency, and locating weak points before they lead to failures or complaints.
Annual Schedule of Inspection
- The annual schedule of inspection is conducted by Divisional officials and is outlined in Annexure-A.
- The schedule includes inspections of various telecom installations, such as MTRC networks, telephone exchanges, control offices, and more.
Quality of Inspection
- Inspection reports are reviewed by higher authorities, and if found inadequate, the reviewing officer may request a supplementary inspection.
- Inspecting officers may be asked to provide additional information or clarification.
Inspection Register
- Every installation must maintain an inspection register, which is a permanent document.
- The register should include all inspection reports, formal visits, and remarks from surprise/casual visits.
- Compliance reports should be filed in the register and sent to inspecting officers.
Inspection Process
- At the start of the financial year, JEs/SSEs prepare an inspection program calendar and submit it to ADSTE/DSTE for approval.
- ADSTE/DSTE should visit all telecom installations under their jurisdiction at least once a year.
- Inspections should be conducted as scheduled, and any deviations should be reported to higher authorities.
Inspection Report
- Each inspection should be followed by an inspection report, which includes the state of the installation, service efficiency, and any problems or suggestions for improvement.
- The report should be submitted to the next higher authority within one month.
Monitoring and Compliance
- An inspection register should be maintained to track installation inspections, dates, and report submissions.
- Compliance reports should be submitted within one month, and all actions should be completed within three months.
- Inspecting officers should review earlier inspection reports during surprise/scheduled inspections.
Officer Responsibilities
- During inspections, officers should check the availability and maintenance of documents and equipment manuals.
- They should also ensure that staff are regularly updating their knowledge and plan for training where necessary.
Inspection Guidelines
- Inspecting officers may carry earlier inspection reports to serve as guidelines.
- Inspections should be meaningful, covering all points affecting service efficiency, and locating weak points before they lead to failures or complaints.
Annual Schedule of Inspection
- The annual schedule of inspection is conducted by Divisional officials and is outlined in Annexure-A.
- The schedule includes inspections of various telecom installations, such as MTRC networks, telephone exchanges, control offices, and more.
Quality of Inspection
- Inspection reports are reviewed by higher authorities, and if found inadequate, the reviewing officer may request a supplementary inspection.
- Inspecting officers may be asked to provide additional information or clarification.
Inspection Register
- Every installation must maintain an inspection register, which is a permanent document.
- The register should include all inspection reports, formal visits, and remarks from surprise/casual visits.
- Compliance reports should be filed in the register and sent to inspecting officers.
Inspection Process
- At the start of the financial year, JEs/SSEs prepare an inspection program calendar and submit it to ADSTE/DSTE for approval.
- ADSTE/DSTE should visit all telecom installations under their jurisdiction at least once a year.
- Inspections should be conducted as scheduled, and any deviations should be reported to higher authorities.
Inspection Report
- Each inspection should be followed by an inspection report, which includes the state of the installation, service efficiency, and any problems or suggestions for improvement.
- The report should be submitted to the next higher authority within one month.
Monitoring and Compliance
- An inspection register should be maintained to track installation inspections, dates, and report submissions.
- Compliance reports should be submitted within one month, and all actions should be completed within three months.
- Inspecting officers should review earlier inspection reports during surprise/scheduled inspections.
Officer Responsibilities
- During inspections, officers should check the availability and maintenance of documents and equipment manuals.
- They should also ensure that staff are regularly updating their knowledge and plan for training where necessary.
Learn about the guidelines for inspecting officers, including the use of earlier reports and conducting meaningful inspections to ensure service efficiency. Also, explore the annual schedule of inspection outlined in Annexure-A.
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