Microsoft Office PowerPoint 2016 for Windows PDF

Part 1: Slides Pane 1. The Slides pane shown on in Figure 27, displays all the slides available in a presentation and helps to navigate through the presentation. The slides are listed in sequence and you can shuffle the slides by dragging a slide from the current location and placing it in...

Part 1: Slides Pane 1. The Slides pane shown on in Figure 27, displays all the slides available in a presentation and helps to navigate through the presentation. The slides are listed in sequence and you can shuffle the slides by dragging a slide from the current location and placing it in the preferred location. Slide Preview 2. Select a slide in the slides pane to preview it in the Slide Preview window (See Figure 27). The slide preview all you to see how your text looks on each slide. You can add graphics, video and audio, create hyperlinks, and add animations to individual slides. Notes Pane 3. It can be helpful to use the Notes Pane to remind yourself of speaking points for your presentation (see Figure 27). These personal notes can also be printed out for future referencing. Notes entered in the Notes Pane will not appear on the slide show. How to Save a Presentation 1. Click the File tab. 2. Choose Save As to save the presentation with a new name in (See Figure 31). 3. Select Computer to save to the local drive (computer/laptop etc.) (See Figure 31). 4. Select your desired folder (See Figure 31). 5. In the File Name text box, type the name of the file (Figure 32). 6. Click Save as Type and then do one of the following (See Figure 32):  For a presentation that can be opened only in PowerPoint 2016 or in PowerPoint 2013, in the Save as Type list, select PowerPoint Presentation (*.pptx).  For a presentation that can be opened in either PowerPoint 2016 or earlier versions of PowerPoint, select PowerPoint 97-2003 Presentation (*.ppt). 7. Click Save (See Figure 32). Adding a New Slide 1. Within the slides pane, select the slide that you would like to insert a new slide after. 2. On the Home tab in the ribbon, click the drop-down arrow next to New Slide, within the Slides group, to display the default list of layouts (See Figure 33). 3. From the New Slide drop-down list, select a layout to insert (See Figure 33). Inserting a Shape 1. Select the Insert Tab. 2. Click Shapes. 3. Select the shape you wish to draw (See Figure 41). 4. Your cursor becomes a small black plus sign. 5. In the Slide pane, point the crosshair mouse pointer to the upper-left corner of the area where you want to draw the shape, hold the left mouse button down, and then drag diagonally down to the right to create the shape. Altering a Shape 1. You can now move your shape if necessary by clicking on the object, holding down the left mouse button, and dragging it to another location. 2. You may also alter the look of your shape by selecting the shape and clicking the Format tab (See Figure 42). 3. In the Shape Styles group, scroll through additional styles and click on the desired style to apply it to the shape (See Figure 42). Hyperlinks You may have an additional document or a great website to enhance your presentation. Adding hyperlinks into your presentation can allow you to quickly jump to supplemental information while you are presenting. Adding a Hyperlink 1. Select the text that you would like to change to a hyperlink. 2. Select the Insert tab (See Figure 43). 3. Click Hyperlink (See Figure 43). 4. The text you selected will appear in the Text to Display field at the top of the window (See Figure 44). You can change the text if you would like. 5. Select the location where you want to link to from the Link To column on the left (See Figure 44). 6. Type the address that you want to link to in the Address field (See Figure 44). Note: You can also type the hyperlink out and 7. Click OK (See Figure 44). The text that you selected will now press enter, and PowerPoint will automatically hyperlink to the web address. create the hyperlink. Adding a Header or Footer 1. Select the Insert tab. 2. Click Header & Footer. 3. Select whether you would like to add these settings to the Slides or Notes and Handouts by selecting the appropriate tab (See Figure 46). 4. Click inside the checkbox to add the Date and Time or Slide Number (See Figure 46). 5. Type additional information such as the author’s name in the Footer box (See Figure 46). 6. If you would like this information to appear on all slides, click Apply to All (See Figure 46). Printing Your Presentation From the Backstage view: 1. Click the File tab. 2. Click on Print to view the printer settings. 3. Indicate the number of copies you would like to print. 4. Select the printer. 5. Once you are ready to print, click on the Print button.