Writing a Survey Report PDF

**Writing a Survey Report** Once you have finished [conducting a survey,](https://www.wikihow.com/Conduct-a-Survey) all that is left to do is write the survey report. A survey report describes a survey, its results, and any patterns or trends found in the survey. Most survey reports follow a standa...

**Writing a Survey Report** Once you have finished [conducting a survey,](https://www.wikihow.com/Conduct-a-Survey) all that is left to do is write the survey report. A survey report describes a survey, its results, and any patterns or trends found in the survey. Most survey reports follow a standard organization, broken up under certain headings. Each section has a specific purpose. Fill out each section correctly and proofread the paper to create a polished and professional report. Part 1 **Writing the Summary and Background Info** **Break the report up into separate sections with headings.** Survey reports usually use headings for each section. While there may be slight differences between reports, the headings are typically the same. The standard headings for a report are: - - - - - - - - **Write a 1-2 page [[executive summary]](https://www.wikihow.com/Write-an-Executive-Summary) paraphrasing the report.** This comes at the very beginning of the report, after the table of contents. An executive summary condenses the main points of the report into a few pages. It should include: - - - - State the objectives of the survey in the background section. Start the section by saying why the survey was conducted. Explain the hypothesis and goals of the survey. You usually don\'t need to write more than a page. Make sure to identify the: - - - **Provide background information by explaining similar research and studies.** This research can help you determine if your survey results support current beliefs on the topic or disagree with them. Write 2 or more pages explaining the issue and how other researchers have approached it. - - - ### Part 2 Explaining the Method and Results **Explain how the study was conducted in the methodology section.** This section helps readers understand how the survey was conducted. It comes after the background and objectives section. Depending on the complexity of your study, this section may be several pages long. Some things you should cover in this section include: - - - - - **Describe what type of questions were asked in the methodology section.** Some common types of questions include multiple choice, interviews, and rating scales (called Likert scales). Describe the general theme of the questions here, providing a few examples of questions. - - **Report the results of the survey in a separate section.** Once you have detailed the methodology of the survey in full, start a new section that shows the results of the survey. This section is usually several pages long. If needed, break up some of your results into bullets to make them easier to read. - - - - **Point out any interesting trends in the results section.** You probably have a large amount of data. To help your readers understand the significance of your survey, highlight the interesting patterns, trends, or observations. - - Part 3 Analyzing Results **State the implications of your survey at the beginning of the conclusion.** At the beginning of this section, write a paragraph that summarizes the key takeaway points of your survey. Ask yourself what should readers learn from this survey? - - **Make recommendations about what needs to be done about this issue.** Once you have reported the results of the survey, state what the reader should take away from the survey. What does the data imply? What action should people take based on the results? This part might be anywhere from a few paragraphs to a few pages long. Some common recommendations include: - - - **Include graphs, charts, surveys, and testimonies in the appendices.** The first appendix (Appendix A) should always be the survey questionnaire itself. Copy and paste the entire survey into this section. If you want, add appendices showing your statistical data, interview results, graphs of the data, and a glossary of technical terms. - - ### Part 4 Polishing Your Report **Add a title page and table of contents to the first 2 pages.** These should come at the front of the report. The first page should state the title of the report, your name, and your institution. The second page should be [a table of contents.](https://www.wikihow.com/Write-a-Table-of-Contents) **Cite your research according to the style required for the survey report.** In some classes and professional fields, you may be asked to format the report according to a specific style guideline. Common ones used for survey reports include [American Psychological Association (APA)](https://www.wikihow.com/Write-an-APA-Style-Paper) and [Chicago styles.](https://www.wikihow.com/Cite-Sources-in-Chicago-Manual-of-Style-Format) **Adopt a clear, objective voice throughout the paper.** Remember that your job is to report the results of the survey. Try not to cast judgment on the participants or the survey results. If you would like to make recommendations, only do so in the last section of the paper. **Write in concise, simple sentences.** State the information in the simplest way possible. Avoid flowery or complicated language. Since some surveys can be very complex, a simple writing style will help your readers understand your results. **Revise your paper thoroughly before submitting.** Make sure that there are no grammatical errors, misspellings, or other typos in the paper. Before submitting the report to your boss or professor, check that the formatting is correct. 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