Scientific & Reporting Final Exam Revision PDF

Scientific and Reporting Final Exam Revision Exam Questions(60Marks) Q1:Essay Questions 4Questions : 2 CV questions. 1 Email question. 1 report main Sections question. Q2:Rewrite the 30 Sentences & correct the wrong sentence if found. Q3:Write Formal Email Q1:1-Email Essay questio...

Scientific and Reporting Final Exam Revision Exam Questions(60Marks) Q1:Essay Questions 4Questions : 2 CV questions. 1 Email question. 1 report main Sections question. Q2:Rewrite the 30 Sentences & correct the wrong sentence if found. Q3:Write Formal Email Q1:1-Email Essay question A)Email structure 1. Address Fields – to / cc / bcc 2. Subject 3. Greeting 4. Opening 5. Lead-ins 6. Body / Content 7. Closing Statement 8. Signature B)Explain the difference between to/cc/bcc 1-To (Recipient): The "To" field is used to specify primary recipients of the email. These are the people to whom the email is directly addressed, and they are expected to take some action or respond to the email. 2- Cc (Carbon Copy): The "Cc" field is used to include additional recipients who should receive a copy of the email for information purposes. The primary recipients can see who is copied in the "Cc" field, and those copied in the "Cc" field can see who the primary recipients are. 3- Bcc (Blind Carbon Copy): The "Bcc" field is similar to the "Cc" field, but it serves a different purpose. When you include someone in the "Bcc" field, they receive a copy of the email, but their email address is not visible to other recipients, including those in the "To" and "Cc" fields. This is often used when you want to keep certain recipients hidden from each other, or when you want to protect their privacy. Q1:2&3-CV Essay questions A)CV structure 1. Contact Information 2. Objectives 3. Education 4. Skills 5. Experience 6. Honors and Awards (Optional) 7. Interests 8. Personal Information 9. References (Optional) B)Resume and CV difference Compare Resume: Resumes are typically shorter, usually one to two pages in length. They are include summaries of your work experience, education, skills, and accomplishments. Resumes are customized for each job application and focus on relevant experiences and achievements. CV (Curriculum Vitae): CVs tend to be longer and more detailed, often extending over multiple pages. They include comprehensive information about academic background, research, publications, presentations, awards, and other achievements. CVs are used primarily in academic, scientific, or research positions, or when applying for grants or fellowships. C)Types of CV Chronological Skills-based (Functional) Description Highlights your work and education Highlights the skills you history in have gained from any date order (latest first). of your jobs or education. When to Use Most effective when you’re applying Most useful for fresh graduates and first- for jobs in the same line of work. time job seekers. People with a strong, solid work People who are changing careers or history. have gaps in employment history. Employers prefer it because it's easy Focuses on skills, strengths, and to see what jobs you have held and experience, not on Work history. when. Q1:4-Report Main Sections 1. Title Page 2. Abstract 3. Table of Contents 4. Introduction 5. Body 6. Conclusion 7. Recommendations 8. References 9. Appendices Q2:Rewrite the 30 Sentences & correct the wrong sentences if founded. A)Email Structure Main sections Description 1. Your Mail First Party (Direct Recipient): The primary recipient of the email. Recipients – To, Second Party (Courtesy Copy - CC): Secondary recipients who are kept in CC, BCC the loop. Third Party (Blind Courtesy Copy - BCC): Recipients who receive the email without others knowing. 2. Subject – Grab Summarize the message to allow the reader to see at a glance what the message Their Attention! is about. Ensure your email is opened by using a good choice of wording in the subject line. Restrict yourself to one subject per message. Never leave the subject line blank. The subject should be concise, precise, and to the point. Examples: o “Seminar on Email Etiquette” o “Information: Sales Contract” o “Resume of Ali” Avoid using ‘important’ or ‘urgent’; instead, provide enough description to convey the urgency. 3. The Power of Why?: Greetings are a social nicety, develop rapport & connection, and create a Greeting more professional impression. Acceptable Greetings: o Using a name in the greeting ensures the recipient knows the message is for them. o Choose the appropriate title: Sir, Ms., Mr., Mrs., Dr., Professor. Examples: o Formal: “Dear Mr. John Smith” o Informal: “Hi John” 4. Opening Opening statements can be used to establish rapport: o “Trust you are having a nice day.” o “Thank you for your response.” o “I am writing in response to the case opened in relation to (person).” Note: Rapport-building statements may be inappropriate in some situations. 5. Lead-ins The first line or paragraph of the body of an email. Importance of Writing Terrific Lead-ins: Get to the bottom line and summarize the action you are asking the recipient to complete. Capture the reader’s attention and motivate them to read on. 6. Body-Building Characteristics of High-impact Emails: Simple and concise. Organized content. Appropriate words and sentence construction. Effective language. 7. Closing Statement The closing should continue the line of your email and add a flourish of feeling to wrap everything up. Examples: o "Looking forward to..." o "Thank you for..." o "Please contact me if you..." 8. Signature Complimentary Closing: Phrases that come before the signature in an email. Examples: "Very truly yours," "Respectfully," "Sincerely yours," "Sincerely," "Best regards," "Regards," Signature can reach only for 4 lines B)CV Format Do's and Don'ts Do's Don'ts 1. Use bold to highlight headings 1. Avoid using too much bold; and subheadings. otherwise, nothing will stand out. 2. Use font sizes to distinguish 2. Avoid too many variations in font between headings and other size; it confuses the reader's eye. text. 3. Avoid using headings entirely in capitals; they are difficult to read. 3. Use an 11 or 12 point font size. 4. Avoid using background images; 4. Choose a font style that is easy they distract attention and make to read. the text harder to read. Serif fonts are easier to read on paper. Times New Roman is a good 5. Do not use improper photos; avoid standard example. cropped, old, or poorly scanned photos. 5. Use tables to align columns of writing (if needed). 6. Avoid repetition of words. 6. Use bold for emphasis; bold is 7. Do not get personal. generally preferable to underlining. 8. Avoid criticizing past employers. 7. Use a recent, professional- 9. Do not misrepresent skills. looking photo whenever requested. C)Report Main Sections Main sections Description 1. Title Page Components: Report Title (subject) Name of the person, company, or organization for whom the report is prepared Name of the author and the originating company or university Date of completion 2. Abstract Definition: A concise summary of the report's contents. Purpose: Communicates the scope and key topics of the report. Key Questions: Why is the research important? What are the most significant aspects of the research? What should the reader know to understand the key points? Summarize each section in one sentence if possible. 3. Table of Purpose: Helps the reader find specific information and understand the Contents organization of the report. should be on a separate page. Includes: List of figures and tables if used. 4. Introduction Components: Background: Events leading up to the current situation and previous projects. Purpose: What the project aims to achieve and who authorized it. Scope: Limitations such as cost and time. 5. Body Sections: Theories, models, and hypotheses Materials and methods used in the research Presentation and interpretation of results 6. Conclusion Characteristics: Brief and in descending order of importance Free from speculation and new information No action suggestions or further discussion of points 7. Recommendations Naturally follow from the conclusions Presented in descending order of importance Can be in point form for multiple recommendations 8. References Purpose: Allows readers to cross-reference sources Adds credibility to the report Protects against plagiarism 9. Appendices Purpose: Provide detailed information and data that support the report but are too lengthy to include in the main body D)Explain the Cover letter and there elements A cover letter : is a formal letter(like email) that accompanies to resume or CV when applying for a job. It serves as an introduction to your application and allows you to highlight key qualifications and experiences that make you a strong candidate for the position. Including four Important Elements: 1-Opening Paragraph 2-Academic Introduction 3-Body Paragraph 4-Conclusion And Formal Closing E)Use of Capital Letters in Text ▪ Months ▪ Holidays & Holy days ▪ Insurance documents ▪ Trade names ▪ Titles ▪ Geographical names ▪ Streets, roads & motorways ▪ Sections of a country ▪ Continent ▪Days of the week Q3:Write Formal Email Write Formal Resignation Email Subject: Resignation – [Your Name] Dear [Supervisor's Name], I hope this email finds you well. I am writing to formally announce my resignation from my position as [Your Position] at [Company Name], effective [Last Working Day, typically two weeks from the date of the email]. This decision has not been easy, as I have greatly valued the opportunities for professional and personal development during my time here. I am genuinely grateful for the support, guidance, and encouragement you and the entire team have provided me over the years. I am committed to ensuring a smooth transition and will gladly assist in any way possible to train my replacement or wrap up my responsibilities. Please let me know how I can help during this transition period. Thank you once again for the opportunity to be part of [Company Name]. I look forward to staying in touch and wish the company continued success in all future endeavors. Sincerely, [Your Full Name] [Your Position] [Your Contact Information]