7s Approach to Workplace Efficiency PDF

**7s** \*\*1. Sort\*\* \- Remove unwanted items from the workspace. \- Action: Identify areas, take \"before\" and \"after\" pictures, use red tags for unwanted items. \*\*2. Set in Order\*\* \- Arrange and label items for easy access. \- Action: Implement changes, mark locations, and use colo...

**7s** \*\*1. Sort\*\* \- Remove unwanted items from the workspace. \- Action: Identify areas, take \"before\" and \"after\" pictures, use red tags for unwanted items. \*\*2. Set in Order\*\* \- Arrange and label items for easy access. \- Action: Implement changes, mark locations, and use color-coding. \*\*3. Shine\*\* \- Clean and maintain the workspace and equipment. \- Action: Define \"clean,\" clean the area, and fix small imperfections. \*\*4. Standardize\*\* \- Maintain cleanliness and order through standardized procedures. \- Action: Brainstorm procedures, update documentation, and inform stakeholders. \*\*5. Sustain (Self-Discipline)\*\* \- Commit to maintaining order and cleanliness regularly. \- Action: Monitor processes, expand efforts, and reward strong participation. \*\*6. Safety\*\* \- Ensure protection against accidents and hazards. \- Action: Use error-proofing, safety symbols, and provide safety training. \*\*7. Spirit\*\* \- Foster teamwork and cooperation. \- Action: Form a team, hold meetings, and provide motivational training. **Apprenticeship Advantage and Disadvantage** **Advantages:** - **Increase in Productivity** \- foremost benefit \- responsibility to perform better than the rest - **Builds Skills** \- instrument for continuous innovation \- forming new ideas and encouraging creativity - **Employee Satisfaction** \- company invest in training and development - **Reduce Employee Turn-Over Rates** \- workers feel more confident about their job - **Opportunities to Build a Team** \- people share a common bond - Company Reputation - Reduce Mistakes - Reduce Long Term Staffing Costs - Gets Everyone Into the Same Page - Easy Way to Set Clear Expectation **Disadvantages:** - **Theoretical** \- simulation and educational program - **No Control of the Training** **-** company may not have complete control - **Costs of Training Never Go Away** \- general rule of the thumb is that employee's 50% salary goes to training costs for the first year - **Improper Training Creates Improper Result** - Expensive - May Not Get the Desired the Result - Employees can take their Skills to the Competitor - Different People Learn Best in Different Ways - Can Create Resentment **On the job and Off the job training and it's Methods** On-the-Job Training Methods - **Coaching** \- one-on-one training focusing on weak areas and practice. - **Mentoring** \- focus on attitude development, usually for managerial employees. - **Job Rotation** \- rotating employees through various jobs to reduce boredom and increase rapport. - **Demonstration** \- trainer performs tasks while explaining, trainee practices under supervision. - **Shadowing** \- observing experienced workers to learn tasks. - **Apprenticeship** \- training for trades and crafts under supervision for a long period. - **Understudy** -subordinate learns by observing and assisting a superior. Off-the-Job Training Methods - **Lecture and Conferences** \- traditional verbal instruction for a large audience. - **Vestibule Training** \- training in a simulated work environment. - **Classroom Training** \- training in a classroom setting with an instructor. - **Case Study and Discussions** \- in-depth analysis of a specific case, with group discussions to derive insights and lessons. **Apprenticeship in Sector and Industry** **Definition and Purpose** - Hands-on, structured training to develop job-specific skills. - Combines work experience with instruction for trade proficiency. - Employer-driven model to meet workforce needs. **Benefits to Employers** - Develop tailored skills for business needs. - Contribute to operations from day one. - Improve retention and loyalty. **Benefits to Employees** - Gain practical experience and industry-relevant skills. - Career advancement opportunities. - Access to mentorship from experienced professionals. **Apprenticeship in Manufacturing** - **Skilled Trades**: Machinist, Welder, Electrician. - **Pathways**: Entry-level roles, career advancement, technical specialization. **Apprenticeship in IT** - **Software Development**: Hands-on training, industry certifications, career advancement. - **Cybersecurity**: Develop specialized skills, earn industry certifications, work with experts. - **IT Support**: Gain hands-on experience, combine job training with classroom instruction. **Apprenticeship in Healthcare** - **Nursing Assistant**: Hands-on training, classroom instruction, certification preparation. - **Medical Coding**: Gain practical skills, earn industry certification, transition to full-time roles. - **Pharmacy Technician**: Comprehensive training, hands-on learning, career advancement. **Apprenticeship in Construction** - Trades: Carpentry, Electrical, Plumbing. - Project Management: Manage construction projects, develop planning skills, gain experience. - Sustainability: Learn eco-friendly practices, green building principles, waste reduction strategies. **Four Levels Apprenticeship** 1. **Intermediate** **-** work-based program \- individuals who are starting out in a specific career 2. **Advanced** **-** a job where you learn and work at the same time 3. **Higher** \- work-based training program \- advanced skills and qualifications while working 4. **Degree** \- earn a university degree **Difference Between Apprenticeship and Traineeship** **Apprenticeship** **-** structured learning program **-** combined OJT with classroom instruction **Focus** - highly specialized skills within a skilled trade **Structure** - combines on-the-job training with formal classroom instruction. **Duration** - 1-5 years **Qualifications** - leads to nationally recognized trade certificates or diplomas **Employment** - often leads to direct employment **Financial -** often paid positions **Traineeship** **-** provide individuals with practical skills and knowledge **Focus** - broader skills and knowledge across various industries **Structure -** primarily on-the-job training with limited formal classroom instruction. **Duration** - months to a year **Qualifications -** statement of attainment or a certificate of completion **Employment -** broader range of employment **Financial -** may or may not be paid **Person's Involved in Apprenticeship Training** **Apprenticeship** **-** a training and employment program that includes a contract between an apprentice and an employer **Key Person Involved** **Apprentice** **-** individual undergoing training to learn a specific trade or profession **Employer** \- business or organization that offers on-the-job training opportunities **Training Provider** \- educational institution or training center responsible for the classroom instruction **Person Involved and their Roles** **Supervisor/ Mentor** \- who guides the apprentice through day-to-day tasks **Government or Regulatory Bodies** **-** ensure that apprenticeship programs meet specific legal and industry standards **Conclusion** **Training Providers** **-** ensure education aligns with industry needs **Mentors** **-** guide apprentices through their professional development **Shop Management** **Inventory Control** **-** managing stock levels **Customer Relations** **-** providing excellent service, handling complaints **Financial Management** **-** overseeing budgets, managing cash flow **Staff Supervision** **-** hiring, training, and managing employees **Compliance** \- ensuring the shop complies with local laws **Curriculum Development** \- designing a structured training program **Hands-On Training** **-** providing apprentices with opportunities to work on real projects **Mentorship** \- offering regular feedback, support, and career advice **Assessment** **-** regularly evaluating apprentices' **Regulatory Compliance** \- ensuring that the training program meets the standards **Scheduling** **-** balancing shop operations with training schedules **Collaboration** **-** encouraging collaboration between senior staff and apprentices **Progress Tracking** \- keeping detailed records of apprentices' development **The Task of the Supervisor** **Supervisor** **-** involve managing and overseeing the performance of a team or a department **Key Responsibilities** **Overseeing Daily Operations** **-** ensure tasks and processes are completed **Managing Team Performance** **-** monitor employee's performance **Providing Training and Development** **-** train new employees **Ensuring Compliance** **-** team follows company policies **Poblem-Solving** **-** address any issues that arise **Delegating Tasks** **-** assign specific duties to team members **Reporting to Management** **-** communicate updates, issues, and achievement **Motivating and Supporting Staff** **-** encourage positive work environment **Ensuring Quality Control** **-** work meets the standards **Handling Conflict** **-** resolve issues or disputes