Micro Shoft Power Point PDF

# Micro Shoft Power Point ## Introduction - Power point is the largest selling presentation graphics software package that is designed by Microsoft corporation U.S.A since its introduction in 1987, power point has set new standards for the working of presentation graphics. - Power point helps you b...

# Micro Shoft Power Point ## Introduction - Power point is the largest selling presentation graphics software package that is designed by Microsoft corporation U.S.A since its introduction in 1987, power point has set new standards for the working of presentation graphics. - Power point helps you bringing ideas and information that you want to convey to your audience with no difficult with power point you can - - Quick create paper for overhead projector (OHP), 35 mm slide, or on - screen presentations - Supplement your presentations with speaker & notes - Use material you have created in other applications packages such as Microsoft word and Microsoft excel. ## Starting the Power Point → To start power point do, this 1. Click the start button on the taskbar. 2. Highlight the programs menu item and click Microsoft power point. When you start power point for the first time, you will see the office assistant, an mated little figure ready to help you work for now close the office assistant by clicking the close button at the upper right corner of the assistant window. ## How to Create a New Presentation -> Power point dialog box has four option of which the first three are four creating a new presentation these three options are placed in the create a new preset action using box the fourth option is for opening an existing presentation the options are discussed below, - **Auto Contents Wizard** -> this option starts the auto contents wizard which takes you step by step through the process of creating a presentation this is also the best choice for the beginners. - **Template** → when you select this option power point comes up with another dialog box which offers you a choice of butt in design templates on which you can base you presentation. - **Black presentation** when you select this option power point gives maximum flexibility in creating a presentation you start your presentation from scratch as there are no elements or design backgrounds. - **Open an Existing Presentation** → this option lets you open a presentation you have already created in power point ## Starting a Blank Presentation -→ when you select the present at ion option you begin with a blank presentation this method is better till you get experienced and want to create a customized To Start A Blank Presentation do this 1. Click the file menu and choose new or click the new button on the standard tool bar or press ctrl+ N keys. 2. Click the general tab in the new presentation dialog box the screen. 3. Double click the blank present action 4. In the new slide dialog box, select an auto layout format for the forts slide and click ok. ## Using Power Point Template> If you select the design template option from the opening power point screen the new presentation dialog box appears. In the new presentation dialog box click the presentation design tab and select the desired template. The three buttons on the right of this dialog box control the way this templates are displayed i.e. as icons in a list or as a list with details about the template files the preview box displays a sample of the template highlighted in the scroll list. After selecting the desired template click ok the new presentation appears on the screen. ## Using Auto content wizard If you select contents wizard the dialog box as in the left portion of the auto content wizard dialog box shows the steps the wizard will take you through. The steps are as follows. 1. You see the auto contents wizard in the left half of window click the next button at the bottom of dialog box or press N 2. When you press next, the presentation types item is highlighted And the screen changes to the one the button in the middle of this box display the various categories of presentation it you click the category buttons the scroll list on the right you will get list of different presentation types with in the category ## Opening an Existing Presentation → to open an existing presentation at ion choose the open an existing presentation option in the power point box. To open an Existing presentation open the fete menu and choose open or click the open button on the standard tool bar or press ctrl+ 0. The open dialog box operas. 1. Select the drive or folder in the list box 2. Click the file you want to open to see a preview of the presentation click the preview 3. Click open button to open presentation ## Saving the presentation when working on a a presentation it is very important that you save it at regular so that in case there is system failure you do not lose much of your work. Power point has two commands to save your file saved and save as commands. To save a presentations do this 1. Click the file menu and choose save or click the save button on the standard toolbar o from the keyboard press ctrl + S. 2. IF you have already saved the file then power point updates the carrier save files 3. If you have not saved the file before the save as dialog box, ## Using Auto shapes Action buttons PowerPoint contains action buttons and action scatting these buttons are setting enable you to add button to your slide In this way viewers can click to jump show viewers can even play a vivo jump to an. Internet web page or start another soft ware application. ## To Add an action button to a slide show do this→ - Click slide show menu and choose action buttons. The action button submenu. Appears and select the button you want to add. - Now add the button to show in the slide after you add the button the action setting dialog box In the actions you want to associate with the button. ## Inserting a table slide→ You can insert a table in a slide in two different ways. This are--→ 1. Create a new slide which is specifically made to contain a table. 2. Insert a table in the existing slide. ## To Create a New Slide with table do this. 1. In the slide view display the slide after which you want to insert the table 2. Click the insert menu and choose new slide or click the new slide button on the standard tool bar. 3. In the new slide dialog box double click the table button A new slide appears. 4. Double click the table place holder 5. In the insert table dialog box enter the number of columns and the number of columns or click the right of the edit box specify these number. 6. After you spicily the number of rows and columns click ok to create the table. ## Entering Text in A table when you create a new table an empty table appears within a gray tram on the slide as seen you inserts a table the insertion point flashes in the first cell in the upper left corner of the table. The text you type appears at the insertion point after entering the text in the editing mode. click anywhere outside the table. ## Editing a table -> once you have created a table and entered text or numbers you can modify its strict are by adding deleting moving and copying cells, columns and rows you can also change the width of columns height of rows and merge or split cell to accommodate typed text in the cell. ## Selecting cell columns & rows→ 1. To select cells do this for selecting a single cell position the mouse pointer hear the left inside edge of the cell once the pointer changes to a right arrow click the cell 2. To select adjacent cells in the same column click any where in the first cell and drag the mouse pointer down the column. 3. To select adjacent cells in the same row click any where in the first cell and drag the mouse pointer across the row. 4. To select multiple cells click the first cell press and hold down the shift key and click the other cell both the cells and any cell in between these two cells are selected. ## To select column or columns of cell do this -> position the mouse pointer on the top birder of the column or columns. The pointer change to a down arrow click the left mouse button to select the entire column or columns alternate very position the cursor in a cell of the column to be selected. ## Changing column width rows height you can change the size of rows of a table by adjusting the height of the rows of the columns by rows of the columns by adjusting the width of the columns. ## Changing columns width → to change the width of a columns in a table do this 1. Position the pointer any where on the columns right border unduly the pointer change to a double line and arrow 2. Drag the columns border to the left or right to decrease the columns width A dashed line indicates the target columns width 3. Release the mouse button the button width is change to the new size you specified by dragging. ## Formatting the text in a table once all the information has been inserted in the table you can give a finishing much to the table thus you can format the text and apply border and fills to the table for at trance ## Mission statement.our company make a mobile it is total depended new technology we make a new generation mobile with advanced system. ## The team → there are many employers work in many company they are denuded in group. ## Company manger the company manager responsible for any profit and loss related to the company. ## Assistant manager → hold the all works when the company manager absent. ## Fined worker → the field workers collect the amount from market and given the stock to distributers. ## Distributers the stock company should given by market by wheel seller. ## Business concept → for the product promotion we are offering a bargain price beside this buy pack get free. ## Competition → we offer quality product and service. ## Financial plan→ I order to achieve the target to company we need I have already Rs 10,00000 in save my account we shall get on the form of loan from any bank state bank of India Rs 20,00000 central bank of India Rs 10,00000 Punjab national bank Rs 10,00000 ## Resource requirements → In order to the estimate target with assistance of bank as well as will have gets much amount as we there for there is no requirement of any third pother. ## RISKS & REWARDS → IN the build up a company invested a lef of amount it require a let to company to executed but there is a risk also who know other products many be sold or net In cost of best selling you are untitled to get rewards, ## Advertisement → In Order to increase selling of sell our product. We take support of actor actress as Ander tissment our company expense 30% budget for promo tuning to advertisement. We are sure we can achieve our target and silo a lot of stocks in a year. ## Foreign concept → In order to sell our product in foreign we settle on a culled oration we can sell our product with assistance of that company in foreign. ## Objectives→ In order to achieve the goals of the company we have to manufacture our product in better way. ## Adding Borders and fills → PowerPoint establishes default border around cells and the table itself. On the current presentation template you can change borders separating cells, Columns and rows or around the entire table. ## Changing table border → you may specify a variety of ways for border formatting in a table. You can choose - 1. The border format column borders row borders and table border etc. 2. The border style solid line dashed line dotted line etc, 3. The border width ¼ point to 6 points 4. The border color. ## Creating chart→ power point creates or modifies a chart using Microsoft graphing like word excel power point so if you know how to create graphing in one of the MS. OFFICE component you can use the same technique in other MS OFFICE components also ## Creating a chart slide → to create a chart slide do this In the slide view display the slide often which you want to add the chart slide Click the smart menu and choose new slide or click the new slide button on the standard tool bar or press ctrl+ N The new slide dialog box appears Click the auto layout for a chart slide Click O.K ## To add a chart to on existing slide do this → click the insert menu and choose chart or click along the chart button Microsoft graph starts and shows a sample chart along with the data sheet Enter the data for the chart and adjust size and position of the chart ## Organization chart → An organization chart is a graphical representation of the structure of an organization the application of organization charts is not restricted only to represent the structure of an organization but also can be used to show various other categories such as books published by a publishing company etc. ## Creating an organizational organization chart-→ there are two ways to add an organization org chart to a presentation Insert a new slide for an organizational chart add an organizational chart. Add an organization chart to an existing slide ## To create an organizational chart slide do this 1. In the slide view display the slide after which you want to insert the chart slide 2. Click the insert menu and choose new slide or click the new slide or press ctrl+ M keys to gather the new slide dialog box as in 3. Double click the org chart auto layout the new slide appears as in ## To add an org chart to an existing slide do this 1. In the slide view display the slide to which you want to add the chart 2. Click the insert menu and choose object 3. Click the create new radio button so that a lot appears in the button 4. In the object type scroll list double click MS. Organizational chart 2.0 the organization chart window appears. ## Formatting the org chart which can be format are different components of an org chart The text in an org chart the position boxes the connecting lines. ## Using clip art gallery → clip art gallery is a collection of graphics files in power point that you can insert presentation of Microsoft has built a gallery of clipart images so that you have your own collection of art work available. Power point can help you select an appropriate piece of art for your sleds by looking at key words in your presentation and trying to find pictures to match. ## Adding clip art → the easiest way to add graphics is to import a picture from the clip art gallery. ## Changing back ground color → you can not only add different colors and fill effects to this drawing objects but also apply the same styles to the background of all the sliders. The slide background is a rectangle that completely fill the page you set by choosing file, page setup you can apply the same formatting styles to the back ground that you can apply to any other drawing. ## To charge background do this → click the format menu and choose background the background dialog box appears When you open this dialog box a color scheme based on the current design template appears ## To choose a new background colors click the drop down field in the background fill area this provides you with a color pallete of a section of color squares ## Using autos hopes action → power point contains actions button and action settings these buttons or settings enable you to your slide In this way view can click to jump to any slide in the slide show viewers can even play a video jump to an internet web page start another software application ## To add an action button to a slide show do - 1. Click slide show menu and choose action buttons actions button submenu appears select the button you want to add now add the button to show in the slide after you add the button In the action setting tabs define the action s you want to as so create with button 2. Click the mouse click tab 3. Select the hyperlink to option and select the desired option from drop down list 4. In the hyper to other power point presentation dialog box select the folder of file you want to link to 5. If there is more than one slide power point show the hyperlink to slide dialog box. 6. Click the o.k button 7. Click run program option if you want to open a different application from with in the presentation specify the program you. 8. Click O.k open ## Design templates → design templates contain color schemes and little masters with custom formatting it also contains styled fonts designed to create a particular look when you apply a design template to a presentation the slide master little master and master and color scheme of the original preservation after you apply a design template each slide you add has the similar look power point corns with a wide variety of professionally designed template In addition you can create your own template and also save it as a template with a name so that you can use it later. ## Creating a design template → to create a design template do this open or create a presentation that you want to use as the basis for a template Make any changes to the present ation that you want to save in the new template In the save as type box click design template Click the file name box type a name for the template and then click save. ## Notes handouts and masters for presentation → there are three important tools for your presentation these tools are - **Note page** these pages are like the script for your presentation in this script you have an image of slides along with the words you want to deliver for the specific slide deliver for the specific slide - **Hand out** these printed pages hard copies of are the hard copies of the presentation slides which you can distribute to your audience. - **Master** → these are control elements of a slide like the title master which control appearance of the title on all the slides ## Using note .pages → note pages ac like a manuscript for your presentation you would write the text you want to discus during the course of a presentation for each slide ## Handout master → the handout master can be used to modify your handout format ## To see and edit the handout master do this 1. Click the view menu highlight master and choose handout masters. 2. In the handout master view you can select the two slide per page there slide per page or the six slide per page formats by clicking an the handout master tool bar. 3. To apply any changes to the handout master just follow the procedure as for the notes master. 4. Save the presentation file to save any changes you make to the handout master. ## Slide master → slide master controls the appease of all the slide except the slide with the title to display the slide master click view menu highlight master and then select slide master or press the shift key and click the slide view button. The slide master contains text place holders for footers such as the date time and slide number whin you want to make a log bal change to the look of your slides you should change each slide individually once on the slide masters and power point automatically updates the existing slides and applies the change to any new slides you add ## Title master → title masters is similar to the slide master but the changes made here affect only the slides with the title auto logout applied to them to display the title masters click the view menu choose master and select tell if you are viewing the title then press and gold shift key and click the slide view button ## Attiring the background → change the color of the background for a presentation by clicking the backgrounds color on the masters you can also apply other change like shading the backgrounds colors and lighten and darken the shading ## Introduction → power point gives you a variety of options in taking printed copies of your presentations or delivering them on your pc ## Printing presentation → printing presentation consists of two steps ## Setting up pages for the print out, printing the presentation ## Setting up the pages → the page set up determines the size and organization of the slide you created in power point in setting up the page you determine the orientation for the slides the size of the slides the starting number of the slides the organization for the notes handouts and outline the layout can be portrait in which the slides are printed in which the slides are printed in the slide are printed in the regular size in this lay out the length of the page is more than the width in the landscape organization the width of the page is more than the length of the printed page. ## Orienting presentations → to start printing make sure the presentation you want the print is open on the screen. ## To print a presentation do this → click the fill menu and choose print or press ctrl +p or click print button from the standard toolbar ## How to developed a slide show → the slide show displays each of the slides in the desired sequence to start a slide show you select one out of the following four choices - Click view menu and choose slide show - Click the slide show menu and choose view show, click the slide show menu and choose rehearse timings - Click the slide show view button at the button of the power point