Officer Safety SOP PDF

INDEX 1. Work Permit 2. Training 3. Safety Inspection 4. Occupational Health 5. Safety Drills 6. Safety Audit 7. Safety Committee Meeting 8. Safety Equipment Inspection & Calibration 9. PPE 10. Incident 11. Safety Campaigns 12. Safety Project Works 13. Report & Documents 14. L...

INDEX 1. Work Permit 2. Training 3. Safety Inspection 4. Occupational Health 5. Safety Drills 6. Safety Audit 7. Safety Committee Meeting 8. Safety Equipment Inspection & Calibration 9. PPE 10. Incident 11. Safety Campaigns 12. Safety Project Works 13. Report & Documents 14. Legal Register 15. SAP process 1. **Work Permit** **Job Purpose:** - **PURPOSE: -** - **SCOPE: -** - This procedure applies to all employees and contractors working in Hatsun Agro Product Limited. - This procedure applies to all the activities which do not have HIRA, and which are non-routine including construction activity. - **RESPONSIBILITY:** Ensuring of work permit on daily basis and compliance of safety procedure during work activity. - **ACCOUNTABILITY: -** EHS, Engineering team - ABBREVATIONS AND DEFINITIONS: - - EHS -- Environment, Health, & Safety - QA -- Quality Assurance - HIRA -- Hazard Identification and Risk Assessment - TBT -- Tool Box Talk - MSR -- Master Service Rules - BPO -- Business Process Owner - PTW -- Permit to Work - **PROCEDURE: -** **TYPES OF WORK PERMIT** ----------- --------------------- ---------------------------------------------------------------------------------------------------------------------------------- **S. No** **Work Type** **Description** 1 Hot Work Any work which generates sparks / fire E.g.: - Welding, Gas Cutting, Grinding/Brazing, etc. 2 Cold Work without create any Heat e.g. Masonry Work, Painting Work, Breaking Work, Loading and Unloading, Fogging and fumigation work etc. 3 Height Work Any work above 1.8 meter is considered as height work. 4 Electrical Work Any work which involves electrical lines / Panel 5 Excavation Work Any work related to digging the Soil/ ground. 6 Confined space work Work area with Restricted entry/exit, Not fit for continuous activity. ----------- --------------------- ---------------------------------------------------------------------------------------------------------------------------------- **General Guidelines** - Work permit should be signed only by the authorized permit issuer trained employees available in the department. - Work permit shall be raised between 8 am to 6 pm. If work executed apart from this time, BPO approval & EHS dept approval shall be obtained. - Permit Issuers shall take the responsibilities till completion work as mentioned in PTW - One day week off in a week shall be provided for external vendors. A worker shall work up to a maximum of 12 hours per day including breaks. - For work in Sunday / Holiday, BPO approval & EHS dept approval shall be obtained. - Below 11m scaffolding work shall be validated from Plant Eng team and above 11 m Structural clearance approval shall be obtained from Structural team. - PTW to be followed for high-risk activities such as LPG unloading, Diesel unloading, chemical unloading, Ammonia Charging, ammonia related Maintenance works, etc. **Responsibilities of Permit Issuer / Area Clearance / Electrical clearance / QA Clearance/ Work Team.** - All external vendors should abide the norms of Master Service Rule (MSR) based on the nature of activity. Internal team shall follow as per work PTW requirements. - After work permit raised by permit issuer, Area clearance to be obtained from the concerned user department. QA clearance shall be obtained for Hygiene/Production and Food safety areas - For all electrical related works Electrical clearance (LOTO for applicable areas) shall be obtained from Electrical department. - EHS team will conduct the Risk assessment and give final clearance for work Execution. **Procedure for closing work permit** - PTW to be closed by Work Team and Permit issuer ensuring work location housekeeping and ensure no post work hazard. - Permit to work records to be maintained by EHS team. (Security team must be collect the PTW from Vendors while leaving the premises for the day). - Work permit books and data can be documented for the period at least one months. If any incident recorded, related with work permit, it can be documented till all legal formalities' completion. - **PTW Book Sample : FIRST PAGE** - **PTW Book Sample : SECOND PAGE**  2. **Training** - **PURPOSE: -** - Trainings are required for understanding and implementation of SOP. - This procedure deals with the identification, planning, scheduling, and conducting various trainings. - **SCOPE: -** - This procedure covers various safety training programs conducted for employees and Contractors. - **RESPONSIBILITY: -** - Safety Officer is Responsible for, - Maintaining the training modules for site level trainings and completing as per schedule. - Evaluation of Effectiveness of Training program after the specified period. - Department Heads are Responsible for, - Identification and nomination of personnel for training programs and ensuring the participation as per plan. - Conducting Regular Trainings and Safety Short Talks at plant / dept level - Evaluation of Effectiveness of Training program after the specified period. - HOD - HR is responsible for - Overall implementation of this procedure - Preparation of training plans, scheduling and conducting the training programs. - Effectiveness evaluation for regular site level trainings and maintaining the training records. - **ACCOUNTABILITY: -** - EHS - HR - DEPARTMENT HEAD - **ABBREVATIONS AND DEFINITIONS: -** - EHS -- Environment, Health, and Safety - HR -- Human Resource - SOP -- Standard Operating Procedure - HIRA -- Hazard Identification and Risk Assessment - MSDS -- Material Safety Data Sheet - CMR -- Carcinogenic Mutagenic Reprotoxic - HOD- Head of Department - NFPA- National Fire Protection Association - GHS- Globalized Harmonized symbol - MHE -- Material handling Equipment - PROCEDURE: - 3. 4. - Training requirements are identified and planned in the beginning of every year. Trainings are conducted as per schedule. TRAINING REQUIREMENTS -- EMPLOYEES & CONTRACT PERSONNEL: SN REQUIRED TRAINING TOPICS FREQUENCY DURATION RESPONSIBILITY (TRAINER) PARTICIPANTS ---- -------------------------------------------------------------------------------------- ---------------------- ---------- -------------------------- ------------------------------------------------------------------------ A First Entry Training (Site Level): a. EHS Orientation First day of joining 1 hr EHS Dept. Newly Joined Employees / Contract personnel b. EHS Policy c. Meaning of Operational Procedures d. Safety and Environment at the Workplace. e. Prohibition from performing work without workorder, instruction / appropriate permit f. Hazardous Substances g. Information on CMR Substances h. Personal Protective Equipment i. Eating, Drinking and Smoking j. House Keeping k. Medical Check ups l. Transport Safety- Rules regarding driver's license m. Reporting Incidents/ Illness n. First Aid Responders o. Safety Equip.- Safety Showers, Fire Extinguishers, etc. p. Reporting Emergency Situations q. Alarm Rules r. Escape Routes, Assembly Point B Regular Trainings (Site Level - Internal): 1 Safety Awareness Training Yearly 1 Hr EHS Dept. All the site-based Employees & contract Personnel a. Safety Systems b. Personal Protective Equipment c. Behaviour in case of emergency d. High Risk Zone / Activities e. Work permit system 2 Chemical Safety Awareness Yearly 1 Hr EHS Dept. All chemical handling Employees in Store / Production/ Lab/ ETP / Engg a. Handling and storage of chemicals b. Hazardous Substances & CMR Substances c. Material Safety Data Sheets d. Categories of Hazardous chemical e. NFPA Label f. GHS Label g. Personal Protective Equipment h. First Aid -- chemical exposure 3 Electrical Safety Awareness Yearly 1 Hr EHS Dept. Electrical Employees a. Legal Requirements b. Effect of Electricity in Human c. Dos & Dont's d. Factors affecting Electrical Panel e. Personal Protective Equipment f. First Aid -- Electrical Shock 4 Fire Safety training Yearly 1 Hr EHS Dept. ERT Members a. Fire Triangle b. Fire Extinguisher Operation c. Fire Hydrant operation d. Active & Passive fire safety system e. Emergency response plan f. Personal Protective Equipment g. First Aid -- Fire incident 5 SOP Training Yearly 1 Hr Dept HOD All Employees 6 Accident Incident Investigation and Root Cause Analysis Yearly 1 Hr EHS HOD EHS team & HOD 7 Hazard Identification and Risk Assessment Yearly 1 Hr EHS HOD EHS team & HOD C Regular Trainings (Site Level -- By External): 8 MHE Vehicles Yearly 4 hr External Trainer MHE Operators 9 First Aid Yearly 4 Hr External Trainer All First Aiders 10 Defensive driving yearly 1 Hr External Trainer Drivers / All HOD s 3. **Safety Inspection** - **PURPOSE: -** - The Inspections and audits are required to verify the compliance to the SOP. The procedure covers the Inspections and audits followed in all Sites. - **SCOPE: -** - The inspections and audits are done for plant & facilities. - **RESPONSIBILITY: -** - Inspections: Department HOD is responsible for the inspection in his area. The inspection team consists of plant Manager, representative from Safety department and Engineering team - Audits: Safety officer will coordinate with Safety manager to organize for the internal and external audit. The external audit is done from the thirty party. - The concerned departments are responsible for implementing the actions for the recommendations - **ACCOUNTABILITY: -** - EHS & Dept. HODs - **ABBREVATIONS AND DEFINITIONS: -** - EHS -- Environment, Health, and Safety - HOD -- Head of the Department - GMP -- Good Manufacturing Practice - **PROCEDURE: -** - PLANT INSPECTIONS: - The inspections are planned in such a way that the all parts of the plant are covered twice a year. - The team consist of Plant manager / operator/ workmen, representative from Safety department and Engineering. - Outcome of these inspections are discussed in the safety Committee meeting. - The inspections conducted are documented and corrective actions are taken for deviations. The same is monitored through GMP safety observation portal. - The target date of the action item shall be revised with appropriate risk assessment and temporary additional measures in place. - **AUDITS** Safety officer will coordinate with Safety manager and organize for the following Audits - Internal Audits on Safety are conducted once in a year by EHS team. - External Safety audit will be conducted once in a two year. - Audit Recommendations will be documented, corrective action will be implemented for the observations/recommendations. - The compliance to the audits shall be discussed in the Safety Committee meeting. - The Status of implementation of audit recommendations will be reviewed for compliance. The same is monitored through GMP safety observation portal. - Safety audit report of other plants if when received, are will be checked for relevance and appropriate actions will be taken. - **GMP -- Safety Observation Portal** - HAP portal login Page with link : - C:\\Users\\Kiruba\\AppData\\Local\\Microsoft\\Windows\\Temporary Internet Files\\Content.Word\\gmp portal.hap - Google Search\_pages-to-jpg-0001.jpg  Safety Observation Points uploading guidelines  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 161238.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 161431.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 161518.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 161630.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 161705.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 161705.png **Safety Observation rectification to get the status (guidelines)**  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 161838.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 161838.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 162109.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 162109.png Safety observation reports downloading protocols  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 162823.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 162906.png  C:\\Users\\Kiruba\\Downloads\\screenshotofgmpportal\\Screenshot 2024-10-05 162803.png 4. **Occupational Health** - **LUX and Nosie:** - To examine Lux and Nosie level of industrial premise to be checked in monthly basis with help of LUX meter and Decibel meter. - To calibrated LUX meter and Decibel meter externally in yearly basis. - To check and maintain LUX level and Noise level standard as per factories act. - Lux level Report format. +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Hatsu | | | | | | | | | | n | | | | | | | | | | Agro | | | | | | | | | | Produ | | | | | | | | | | ct | | | | | | | | | | Ltd | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Lux | | | | | | | | | | level | | | | | | | | | | monit | | | | | | | | | | oring | | | | | | | | | | Repor | | | | | | | | | | t | | | | | | | | | | (Ligh | | | | | | | | | | t | | | | | | | | | | inten | | | | | | | | | | sity) | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Descr |   | | | | | | | | | iptio | | | | | | | | | | n | | | | | | | | | | of | | | | | | | | | | the | | | | | | | | | | Equip | | | | | | | | | | ment: | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Make: |   | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Ident |   | | | | | | | | | ifica | | | | | | | | | | tion/ | | | | | | | | | | Seria | | | | | | | | | | l | | | | | | | | | | Numbe | | | | | | | | | | r: | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Calib |   | | | | | | | | | ratio | | | | | | | | | | n | | | | | | | | | | Date: | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Calib |   | | | | | | | | | ratio | | | | | | | | | | n | | | | | | | | | | Due | | | | | | | | | | Date: | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | |   | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Date |   | Frequ |   | | | | | | | & | | ency: | | | | | | | | Time | | | | | | | | | | of | | | | | | | | | | Monit | | | | | | | | | | oring | | | | | | | | | | : | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | S.No | Locat | Lux | Satis | Mitig | | | | | | | ion | Readi | facto | ation | | | | | | | (Area | ng | ry | Measu | | | | | | | ) | | | res | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | | | | Yes | No | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | |   |   |   |   |   |   | | | | | | | | | | | | | | | | |   | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | |   |   |   |   |   |   | | | | | | | | | | | | | | | | |   | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Note: | | | | | | | | | | Unit | | | | | | | | | | measu | | | | | | | | | | red | | | | | | | | | | in | | | | | | | | | | Lux | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | |   |   | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | Monit | Verif | | | | | | | | | ored | ied | | | | | | | | | By | By | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ | | | | | | | | | | +-------+-------+-------+-------+-------+-------+-------+-------+-------+ **Noise level Report format.** ------------------------------------------------------------------------------------------------------------------------------------------------- HATSUN AGRO PRODUCTS LTD,KPM Date: ------------------------------------------------------------------------------ ---------- ---------------------- ---------------------- --------- S.No Location Noise Level Min (dB) Noise Level Max (dB) Remarks                     STANDARDS (LIMITS)75 dBA (Day Time- 6:00a.m to 10:00 p.m)\ 70 dBA (Night Time- 10:00 pm to 6:00 am) Note: Unit measured in Decibel (dB) ------------------------------------------------------------------------------------------------------------------------------------------------- 5. **Safety Drills** - **PURPOSE: -** To establish, implement and maintain procedures to identify potential emergency and potential accidents that can have an impact on the Safety & Environment and how it will respond to the potential emergency. - **SCOPE: -** This procedure is applicable to all types of emergencies on the site. - **RESPONSIBILITY: -** - It is the responsibility of all site employees to adhere to the On-Site Emergency Control Plan. - The concerned Plant safety officer should coordinate with for maintaining the emergency equipment in good conditions all the time and Safety drills are conducted as per the frequency legal requirement. - **ACCOUNTABILITY: -** - EHS - Plant Manager - Business Process Owner - HOD - **ABBREVATIONS AND DEFINITIONS: -** - EHS -- Environment Health and Safety - HOD -- Head of Department - **PROCEDURE: -** - The EHS Department is responsible to ensure the compliance/ conformance/ implementation of Safety, Health & Environment Norms. - Emergency preparedness / Critical Scenario anticipated / response to such incidents to mitigate the risk are elaborately addressed in the Emergency Response plan which is updated from time to time. - Emergency preparedness / Critical Scenario anticipated / response to such incidents to mitigate the risk are elaborately addressed in the Maximum Credible Loss Scenario which is updated from time to time. - The Emergency Procedures written down in the form of On -- Site Emergency Control Plans are rehearsed in the form of On -- Site Emergency Control Mock Drills, which are conducted either internally or in the presence of external District Emergency Authority. - Preparedness is also done by periodic checking of the Fire Extinguishers / Fire Hydrants system/ Fire Alarm/ Fire Detection systems. These are recorded in the respective records/ forms associated. Corrective actions rising out of Safety Audits, safety committee meetings. - The material safety data sheets covering impacts/ hazards / safety parameters are available for all chemicals handled at the site either in print or electric form. 6. **Safety Audit** **RISK ASSESSMENT** - **PURPOSE: -** The procedure covers the hazard identification and risk assessment of all manual activities to improve the safety performance and to eliminate potential risks. - **SCOPE: -** This procedure covers the Risk Assessment program of Plant & all departments - **RESPONSIBILITY: -** - HOD of the respective department is responsible for conducting the risk assessment as per the guidelines given in risk assessment manual & implement corrective preventive actions within time frame. - Plant In charge, Department employees, EHS dept shall involve in the risk assessment. - Safety Officer should collect and maintain the HIRA and Audit document. Additional safety requirements to be followed and risk should be mitigated. - **ACCOUNTABILITY: -** - EHS Dept - Concerned Department HOD s - Plant In charge - Business Process Owners - **ABBREVATIONS AND DEFINITIONS: -** - EHS -- Environment, Health, and Safety - SOP -- Standard Operating Procedure - HIRA -- Hazard Identification and Risk Assessment - HOD -- Head of Department - **PROCEDURE: -** - Overview list of all activities is available for each department. - The Risk Assessment manual circulated by EHS dept is used for carrying out the Risk assessments. - Risk assessment is done as per the Risk assessment format - Risk assessment training is imparted once in a year. - The recommendations arising out of risk assessment shall be implemented. - The outcome/results of risk assessment shall be communicated to all employees. - HIRA documented to be reviewed once in three years / whenever required / any incident / management of changes. **HAZARD IDENTIFICATION & RISK ASSESSMENT** **(HIRA)** **Template** **INTRODUCTION** ---------------- - Site Team need to prepare Dynamic HIRA along with proposed control measure on the basis of Master HIRA. - HIRA need to be prepared before start of each activity. - HIRA need to be updated after occurrence of any incident, management of change, change of work methodology and change of any regulation. If there is no change then it should be reviewed two years once **METHODOLOGY** ***HIRA Methodology***  **RISKASSESSMENTMATRIX** -- -- -- -- -- -- -- -- -- -- -- -- -- -- **CONTROLMEASURES** **\ ** **Risk Based Control Plan**  Steps for the Preparing HIRA       **\ ** 7. **Safety Committee Meeting** - Safety Committee Meeting to be conducted every three month and budget approval to be taken and points to be completed. - All department to be coordinated by safety officer and Safety Committee Meeting to be Conducted.  8. **Safety Equipment Inspection & Calibration** - All safety equipment's checklist and inspected as per frequency SOP by Safety Offier. - Equipment to be calibrated as per frequency SOP. EHS Internal Inspection Frequency Remarks -------------------------------------------------------------------------------------------------- -------------------------------------------- ---------------------------------------------------- Fire Extinguisher Monthly   Sand Bucket Monthly   PPE Box Monthly Content in box to be mentioned in the box First Aid Monthly Content in box to be mentioned in the box Smoke detector, Heat detector, beam detector etc Monthly Monthly One Zone, Two Device to be checked Fire hydrant pumps Daily   Fire Hydrant Points, Fire hose reel, Fire Monitor Monthly   Ambulance Monthly Weekly ambulance battery and working to be checked Noise & Lux level Monthly   SCBA Monthly   Boiler safety valve Monthly While shift boiler also to be checked Refrigeration plant checklist Monthly   Boiler checklist Monthly   Electrical checklist Monthly   Portable detectors inspection - Ammonia detector, Oxygen meter, Multi gas detector etc once in 15 days Working and Battery to be checked Boiler Mobery interlocking & drum level controller Weekly   Fire suppression Monthly   Fire Sniper Monthly   BMS Monthly   EHS - External Inspection Frequency Remarks Fire Extinguisher Three months once   Lifting tools & tackles Six months / yearly (based on type)   Portable detectors calibration - Ammonia detector, Oxygen meter, Multi gas detector, TDS, pH etc Six months / yearly (based on model & OEM)   Fire Hydrant diesel main pump Three months once   Fire Hydrant Points, Fire hose reel, Fire Monitor Three months once   Fire alarm system Three months once   Electrical External Audit Yearly once   9. **PPE** **PPE SELECTION, INSPECTION, CHECKING AND MAINTENANCE** - **PURPOSE: -** - To ensure Selection, storage, checking, inspection, maintenance, and disposal of personal protective equipment used in Plant premises - **SCOPE: -** - This is applicable to all types of Personal Protective Equipment used in plant premises. - **RESPONSIBILITY: -** - Plant manager / Department head / EHS dept / Purchase dept for selection & implementation. - HOD s shall be responsible for selection, ensuring availability & implementation. - Employees for selection, storing, maintaining, inspecting, cleaning & disposal. - Department head / EHS dept for procurement & availability. - Employee/ Contractor personnel are responsible for keeping PPE in clean and tidy condition always - **ACCOUNTABILITY: -** - EHS, HOD, PLANT MANAGER - **ABBREVATIONS AND DEFINITIONS: -** - EHS -- Environment Health and Safety - HOD -- Head of Department - PPE -- Personal Protective Equipment - MSDS -- Material Safety Data Sheet - BIS -- Bureau of Indian Standards - **PROCEDURE: -** - Selection & Procurement of Personal Protective equipment: Following factors are useful for PPE selection. - PPE suitability is checked with suppliers, shall be selected as per the MSDS and risk assessments. - PPE shall be of high protective efficiency and shall be selected to create lowest discomfort & shall be of minimum weight. - PPE shall be durable and non-hazardous for process. - PPE shall be easy to clean, maintain and repairable by replacement of accessories & parts - Employees shall be involved in the selection of PPEs. Their feedback is taken on the quality of PPE when there are issues. - EHS department shall procure required PPE for site meeting technical details/ standards & test certificates. - Purchase dept. shall procure the PPEs with technical details & test certificate, as intended - **Storage of Personal Protective Equipment:** - The PPEs shall be stored in the PPE store room / PPE Cupboard. - EHS dept. shall issue the PPEs to departments upon request. - EHS dept. shall maintain a buffer stock of PPEs i.e. 10 % of regular consumption of individual PPE. - **Use of Personal Protective Equipment:** - Introduction of new safety equipment or PPEs shall cover information / training to user. - New employees shall be informed / trained on the use of personal protective equipment. - All employees shall wear PPEs as per operating instructions, work permits and display boards according to the work area. - Each employee should check the condition of the PPE before use. If the condition is not good, then the same must be replaced. 10. **Incident** **ACCIDENT, INCIDENT REPORTING, AND INVESTIGATION** - **PURPOSE: -** - This procedure enables to track and reporting of all incidents, accidents and near misses and their investigations and sharing their findings to prevent recurrence and for continuous improvement of workplaces to make them safer and more reliable. - **SCOPE: -** - This procedure applies to Incident Reporting by all employees (including contractors), conducting their investigations and sharing their observations to prevent recurrence and for continuous improvement of workplaces to make them safer and more reliable. - **RESPONSIBILITY: -** - Business Process Owners and all HODs are accountable for all the incidents & accidents. Concerned HOD is responsible for ensuring that the incident management process is properly conducted and completed. - Safety Officer should maintain Incident & Accident report and should follow and close the Corrective and preventive action. - **ACCOUNTABILITY: -** - Business Process Owners and all HOD s - **ABBREVATIONS AND DEFINITIONS: -** - EHS -- Environment, Health, and Safety - HR -- Human Resource - CA -- Corporate Affairs - GMP -- Good Manufacturing Practices - HOD -- Head of Department - **PROCEDURE: -** - Workflow : Once the incident has occurred, Employee / Area In charge must report to immediate in charge, Plant Head, Safety dept, and HR dept **Incident category** - NM - Near Miss -- A near-miss is a potential hazard or incident in which no property was damaged and no personal injury was sustained, but where, given a slight shift in time or position, damage or injury easily could have occurred. - FA -- First Aid: Any incident where first aid done within the premises / Hospital and employee resumes duty immediately. - MTC -- Medical Treatment case: Any incident where treatment done in hospital and resumes to duty within 48 hours (employee not able to resume duty immediately). - LTI -- Lost Time Injury: Any incident where treatment done in hospital and not able to resume to duty within 48 hours - PD -- Property Damage: Any incident which involves in damage to the property. - OP -- Outside Premises: Any incident happened outside the factory premises. - **PROCESS STEPS:** - Immediate Actions - In the event of an incident, appropriate immediate actions must be taken to minimize consequences to human health and environment including activation of emergency - All personnel must notify their supervisor or manager of any incident of which they become aware as soon as possible. - As appropriate, evidence must be preserved, and an initial investigation conducted to gather facts about the incident. - Incidents to be reported externally (e.g. to authorities) by CA / HR department as legally required and locally regulated. - **Incident Investigation:** - Incident investigation team shall be of Safety dept, Concern department HOD / In charge, Eye witness and other required personnels. - Conduct incident investigation to identify the underlying causes. - Investigation findings and counter measures shall be shared to Plant team after the investigation team has completed their investigation. - **Incident Reporting** - Incident report shall be made in the attached format in Annexure -- 1 - Corrective & preventive actions required shall be updated in GMP -- Safety Observation portal by EHS dept. Annexure -- 1 Incident Investigation Report Plant Name: Incident Date: ------------------- ----------- Location: Date: Type of Incident: Time: Incident Spot: Severity: ------------------- ----------- 1\. Who is involved? 2\. What Happened? 3\. When: 4\. Where: 5\. Summary: 6\. Root cause: 7\. Corrective Action: 8\. Photos: 11. Safety Campaigns - To coordinate with plant team and conduct that Road safety day and National Safety Day campaigns are followed. 12. **Safety Project Works** - EHS CAPEX and OPEX budget can be obtained every finical year. - Approval can be obtained from management. - From AR to work completion to be followed and same need to be capitalized properly. 13. **Report & Documents** - Daily report to be sent to Safety Manager on daily basis. - Daily report format Safety Daily Report --------------------- --------------------------- ----- ----- S.No Description RDH CTR 1 Number of Permits     (i) Day     (ii) Extension     (iii) Night     2 Observations     (i) High     (ii) Medium     (iii) Low     3 Deviation     4 Incident details     5 Training Details     (i) Topic     (ii) Employee covered     6 Checklist Audited     7 HIRA      (i) Total completed so far     (ii) Today HIRA status     8 Other Activities / Points     - 10 Days report to be sent to Safety Manager on every 10 days. - Monthly report to be sent to Safety Head on monthly basis. 14. Legal Register ------ ------------------------------------------------------------------------------------------------------------------- ---------- S/No Description validity 1 Factory License 2 TNPCB / APPCB / MPCB/TSPCB 3 Fire / NOC License 4 Lifting tools & Tackles - Half yearly (Passenger Lift, Goods Lift, Full body Safety Harness, Fall Arrestor) 5 Lifting tools & Tackles -- Annual (Web-Sling, Wire rope, D-Shackles, Chain pully block, Rope bully, Bow Shackles) 6 Passenger Lift Insurance 7 Boiler License 8 Periodical Electrical Inspection - Rule 30 9 Periodical Electrical Inspection - Rule 43 10 Pressure Vessels 11 Building Stability 12 Employees/ CL Health Fitness Certificate 13 PESO License ------ ------------------------------------------------------------------------------------------------------------------- ---------- 15. SAP process - ME5A -- PR/PO Checking - ZMM106 -- Gatepass - MB52 -- Stock Inventory checking - ZFI0052 -- FI Inward - ME5A -- PR/PO Checking [Code -- ME5A] - Enter T code ME5A - Enter PR number, Plant Code, Requestor name etc and execute the same. - PO and PR status can be verified. - MB52 -- Stock Inventory checking - Enter T code MB52 -- Stock Inventory Checking - Provide Plant code and TEHS storage location - Inventory can be viewed and can exported to excel  - ZMM106 -- Gate Pass (Returnable and Non Returnable) - Enter T -CODE -- ZMM106 Gate Pass - Enter Plant Code, Department Code and select returnable or Non Returnable - Then select issued to vendor- create - All required to be filled to be gate pass to be saved - Click print out and enter gate pass number for print out - ZFI0052 -- FI Inward - Enter T -- CODE - ZFI0052 -- Inward - Enter all required filled and save  - Inward number will be generated \-\-\-\-\-\-\-\-\--END\-\-\-\-\-\-\-\--