Module 2 Lesson 4 PDF

Module 2 Lesson 4 Bibliographic Areas and Elements: Area 5, Area 6, Area 7, and Area 8 Activity: What is the difference between a physical description and a ISBN? Does pages not part of the physical description? How many numbers does ISBN contains? AREA 5: PHYSICAL DESCRIPTION AREA AREA 5: PHYS...

Module 2 Lesson 4 Bibliographic Areas and Elements: Area 5, Area 6, Area 7, and Area 8 Activity: What is the difference between a physical description and a ISBN? Does pages not part of the physical description? How many numbers does ISBN contains? AREA 5: PHYSICAL DESCRIPTION AREA AREA 5: PHYSICAL DESCRIPTION AREA The physical description area of the bibliographic record is the area in which the extent of an item is recorded. For books, the extent of an item includes the number of volumes, leaves or pages, columns, and plates, and the presence of illustrations, maps, and/or accompanying material. The physical description also gives the dimensions and format of the item. In most cases, the physical description of a book (e.g. xiv, 508 p. : ill. ; 22 cm.) is shorter than that of a non-print item (e.g. 3 filmstrips : col. ; 35 mm. + 3 sound cassettes + 3 guides). Physical description is synonymous with collation. Usually, this area starts a new paragraph in the bibliographic description, instead of being preceded by a full stop-space-long dash-space. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5A. Preliminary rule. Take information for this area from any source, but prefer information taken from the item itself. Format and punctuation used: Preliminary page, page number : illustrations (colored or black and white) ; measurement of the materials Example: vi, 126 p. : ill. (b&w) ; 23 cm. xxi, 335 p. : col. Ill. ; 34 cm. AREA 5: PHYSICAL DESCRIPTION AREA First page of the table of content Last page of the table of content Identify the preliminary pages and the page number Example of preliminary page Legend: Example of page number COVER PAGE Colophon Colophon AREA 5: PHYSICAL DESCRIPTION AREA Rule 5A. Preliminary rule. Bibliographic resources other than books and atlases. Record the number of parts of a resource by giving the number of pieces, etc., in Arabic numbers and the name of the resource or parts taken from the following list. a) Art pictures. Use “art original”, “art print”, or “art reproduction”, as appropriate. Example: 3 art prints │ 1 art reproduction b) Charts, etc. Use “chart”, “poster”, “flip chart”, or “wall chart”, as appropriate. Example: 3 charts │ 2 posters AREA 5: PHYSICAL DESCRIPTION AREA Rule 5A. Preliminary rule. Bibliographic resources other than books and atlases. Record the number of parts of a resource by giving the number of pieces, etc., in Arabic numbers and the name of the resource or parts taken from the following list. c) Electronic resources. If you are cataloguing an electronic resource that is only available remotely, leave this element blank. If you are cataloguing an electronic resource that is available locally in a physical carrier, give the number of physical units and one of the following terms, as appropriate: computer chip cartridge; computer disk; computer optical disc; computer tape cartridge; computer tape cassette; computer tape reel Example: 1 computer disk │ 2 computer optical discs Optionally, use a term in common usage to name the specific format. Example: 1 CD-ROM │ 1 DVDs AREA 5: PHYSICAL DESCRIPTION AREA Rule 5A. Preliminary rule. Bibliographic resources other than books and atlases. Record the number of parts of a resource by giving the number of pieces, etc., in Arabic numbers and the name of the resource or parts taken from the following list. d) Filmstrips and filmslips. Use “filmstrip” or “filmslip”, as appropriate. Example: 1 filmstrip e) Maps, globes. Use “map” or “globe”, as appropriate. Example: 3 maps │ 1 globe AREA 5: PHYSICAL DESCRIPTION AREA Rule 5A. Preliminary rule. Bibliographic resources other than books and atlases. Record the number of parts of a resource by giving the number of pieces, etc., in Arabic numbers and the name of the resource or parts taken from the following list. f) Microforms. Use “microfiche”, “microfiche cassette”, or “microfilm”, as appropriate. Add “cartridge”, “cassette”, or “reel”, as appropriate, to “microfilm”. Example: 7 microfiches │ 1 microfilm reel Optionally, if you have used the general material designation “microform”, omit “micro” from the statement of extent. Example: 7 fiches │ 1 film reel AREA 5: PHYSICAL DESCRIPTION AREA Rule 5B. Extent. Bibliographic resources other than books and atlases. Record the number of parts of a resource by giving the number of pieces, etc., in Arabic numbers and the name of the resource or parts taken from the following list. g) Motion pictures. Use “film cartridge”, “film cassette”, “film loop”, or “film reel”, as appropriate. Example: 4 film reels Optionally, if you have used the general material designation “motion picture”, omit “film” from the statement of extent. Example: 4 reels AREA 5: PHYSICAL DESCRIPTION AREA Rule 5B. Extent. Bibliographic resources other than books and atlases. Record the number of parts of a resource by giving the number of pieces, etc., in Arabic numbers and the name of the resource or parts taken from the following list. h) Music. Use “score” and/or “part”, as appropriate. Example: 1 score │ 1 score + 12 parts i) Slides. Use “slide”. Example: 3 slides AREA 5: PHYSICAL DESCRIPTION AREA Rule 5B. Extent. Bibliographic resources other than books and atlases. Record the number of parts of a resource by giving the number of pieces, etc., in Arabic numbers and the name of the resource or parts taken from the following list. j) Sound recordings. Use “sound cartridge”, “sound cassette”, “sound disc”, or “sound tape reel”, as appropriate. Example: 2 sound cassettes Optionally, if you have used the general material designation “sound recording”, omit “sound” from the statement of extent Example: 2 cassettes AREA 5: PHYSICAL DESCRIPTION AREA Rule 5B. Extent. Bibliographic resources other than books and atlases. Record the number of parts of a resource by giving the number of pieces, etc., in Arabic numbers and the name of the resource or parts taken from the following list. k) Three-dimensional objects. Use an appropriate term (for example, “diorama”, “game”, “model”, “toy”). Example: 1 diorama │ 1 jigsaw puzzles l) Videorecordings. Use “video cartridge”, “videocassette”, “videodisc”, or “videoreel”, as appropriate. Example: 1 videodisc Optionally, if you have used the general material designation “videorecording”, omit “video” from the statement of extent. Example: 1 disc AREA 5: PHYSICAL DESCRIPTION AREA Rule 5B. Extent. Bibliographic resources other than books and atlases. Record the number of parts of a resource by giving the number of pieces, etc., in Arabic numbers and the name of the resource or parts taken from the following list. m) Graphic materials other than those specified above. Use an appropriate term (for example, “flashcard”, “photograph”). Example: 3 photographs │ 1 technical drawing If the bibliographic resource has a playing time that is stated on it or its container or that can be ascertained easily, add the playing time in parentheses. Example: 1 sound disc (35 min.) │ 2 videoreels (1 hour) AREA 5: PHYSICAL DESCRIPTION AREA Rule 5B. Extent. Extent of books, atlases, and other printed resources (including completed printed serials). More than one volume. Record the number of volumes in a multivolume book or in a “dead” printed serial. Example: 3 v. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5C. Other details 1) Books, pamphlets and other printed text; microforms; music; printed serials. If the bibliographic resource contains illustrations, give “ill.”. If the illustrations are numbered sequentially, give the number in Arabic numerals. Example: 320 p. : ill. │ iv, 320 p. : 37 ill. If all the illustrations are coloured, give “col. ill.”. If some of the illustrations are coloured, give “ill. (some col.)”. Example: 320 p. : col. ill. │ 320 p. : ill. (some col.) AREA 5: PHYSICAL DESCRIPTION AREA Rule 5C. Other details 2) Electronic resources. If you are cataloguing an electronic resource that is only available remotely, leave this element blank. if a local electronic resource is stated to produce sound or is known to produce sound, give “sd.”. Example: 1 computer optical disc : sd. If a local electronic resource displays in two or more colours or is known to produce two or more colours, give “col.”. Example: 1 computer optical disc : col. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5C. Other details 3) Graphic resources (two-dimensional). If the resource is coloured, give “col.”. Example: 3 filmstrips : col. │ 7 posters : col. If a filmstrip or slide set has integral sound, give “sd.”. Example: 3 filmstrips : col., sd. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5C. Other details 4) Maps, globes. If the map or globe is coloured, give “col.”. Example: 1 globe : col. │ 3 maps : col. 5) Motion pictures and videorecordings. Indicate whether the motion picture or videorecording is sound or silent by giving “sd.” or “si.”. If the motion picture or videorecording is in colour give “col.”. Example: 1 videocassette (74 min.) : sd., col. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5C. Other details 6) Sound recordings. For analog discs, give “analog” and the playing speed in revolutions per minute (rpm). For all other sound recordings, give “analog” or “digital”,7 as appropriate. Example: 2 sound discs : analog, 33 1/3 rpm For all sound recordings, give the number of sound channels if the information is readily available. Use one of the following terms. mono. ( for monaural recordings) stereo. ( for stereophonic recordings) quad. ( for quadraphonic recordings) AREA 5: PHYSICAL DESCRIPTION AREA Rule 5C. Other details 7) Three-dimensional objects. Give the material(s) of which the object is made, unless the materials are numerous or unknown. If the object is black and white, give “b&w”. If the object is in one or two colours, give the name(s) of the colour(s). If it is in three or more colours, give “col.”. Example: 2 paperweights : glass, col. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5D. Dimensions 1) Books, pamphlets, and other printed texts; music; printed serials. Give the outside height in centimetres (cm.) to the next centimetre up. Example: 325 p. : ill. ; 27 cm. │ 3 v. : col. ill. ; 25 cm. 2) Filmstrips and filmslips. Give the gauge (width) in millimetres (mm.). Example: 1 filmstrip : col. ; 35 mm. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5D. Dimensions 3) Globes. Give the diameter of the globe in centimetres. Example: 1 globe : col. ; 12 cm. in diam. 4) Maps and two-dimensional graphic items (except filmstrips, filmslips, and slides). Give the height and width in centimetres to the next centimetre up. Example: 1 map : col. ; 25 × 35 cm. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5D. Dimensions 5) Microfiches. Give the height and width in centimetres to the next centimetre up, unless they are the standard dimensions (10.5 cm. × 14.8 cm.). In the latter case, do not give the dimensions. Example: 3 microfiches ; 12 × 17 cm. 6) Motion pictures and microfilm reels. Give the gauge (width) in millimetres. Example: 1 film reel (12 min.) : sd. ; 16 mm. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5D. Dimensions 7) Slides. Do not give the dimensions if they are 5 × 5 cm. 8) Sound discs and electronic discs/disks. Give the diameter in inches. Example: 1 sound disc : analog, 33 1/3 rpm, stereo. ; 12 in. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5D. Dimensions 9) Sound cassettes and cartridges. Do not give dimensions. 10) Three-dimensional objects. Give the height, or the height and width, or the height, width, and depth (as appropriate) in centimetres. Example: 1 quilt : cotton, red & white ; 278 × 200 cm. If the object is in a container, name the container (for example, “in box”) and add the dimensions of the container. Example: 1 diorama ; in box 30 × 20 × 17 cm. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5E. Accompanying material ❖ Definition. “Accompanying material” is material issued with and intended to be used with, the bibliographic resource being catalogued. It is often, but not always, in a different physical form. Examples include: a slide set with an accompanying book; a book with an accompanying atlas; a filmstrip with an accompanying sound recording. AREA 5: PHYSICAL DESCRIPTION AREA Rule 5E. Accompanying material Give the number of physical units and the name of any significant accompanying material. Use the terms listed in rule 5B when possible. Example: 323 p. : ill. ; 24 cm. + 6 maps 3 v. : ill. (some col.) ; 27 cm. + 1 set of teacher’s notes AREA 6: SERIES INFORMATION AREA 6: SERIES INFORMATION This area is also known as the series statement. This is additional information concerning the group of which material or work-issued as one or two separately published. This area includes the title proper of the series, statements of responsibility concerning the series, ISSN (for serials), and number within the series (if the items are numbered). The series area uses the same punctuations applied in the main description (similar particularly with the title and statement of responsibility area). AREA 6: SERIES INFORMATION It contains the following elements. Title proper of series = Parallel title of series : Other title information of series / Statements of responsibility relating to series ; International Standard Serial Number (ISSN numbering within series) ; Sub-series or Other series statements. The placement of this area is after the physical description. The format provided above is only applicable if all the information relating to series is provided and available in the source of information or in the material. AREA 6: SERIES INFORMATION Punctuation used: preceded by space-long dash-space and enclosed with parenthesis [ ( ) ] Example: 150p. : ill. : col. : b&w ; 125cm. + CD- ROM – (LIS series / Riel Anthony Alvarado. 2nd ed. – London : McGraw-Hill, c2012) AREA 7: NOTES AREA AREA 7: NOTES AREA The notes area gives important details about the item (found in the chief source of information) that have no place in the other areas of bibliographic description. It usually relays the contents of the work, its relationship to other works, and any other characteristics not included in the preceding areas of bibliographic description. The notes area may be formal (derived from the item itself), or informal (supplied by the cataloger. The notes must be as brief as possible and easily understood. Notes vary from one type of material to another. The may contain information on any of the following: Frequency, system requirements, nature of the item, language, adaptation, title taken from outside the chief source of information, credits, change in serial title, physical details, accompanying material, audience, other formats, summary, contents, library's holdings and "with" notes. AREA 7: NOTES AREA Rule 7A. Preliminary rule Give useful descriptive information that cannot be fitted into the rest of the description in a note. If a note seems to be useful, give it even if it is not in that general outline. When appropriate, combine two or more notes to make one note. ❖ Punctuation Precede each note by a full stop, space, dash, space (. — ) or give each note as a separate paragraph. ❖ Separate any introductory word(s) of a note (for example, “Contents”, “Summary”) from the rest of the note by a colon, space (: ). Example: Includes indices and references. Contents: Introduction to Biology --- Part I…… AREA 7: NOTES AREA Rule 7A. Preliminary rule ❖ Sources of information. Take notes from any suitable source. ❖ Form of notes ▪ Order. Give notes (if there is more than one note) in the order in which they are given in the general outline. ▪ References to other works. When referring to another work or bibliographic resource, give those of the following relevant elements; ▪ Formal notes. Use formal notes (those with the same introductory word(s)) if they can be easily understood and if they save space. ▪ Informal notes. When writing your own notes, make them as brief and clear as possible. AREA 7: NOTES AREA Rule 7B. Notes Special notes for serials and electronic resources ▪ Frequency. Give the frequency of issue as the first note unless the frequency is obvious from the title (for example, “Annual report”, “Monthly digest”). Example: Annual │ Weekly (1968-1981), monthly (1982-) AREA 7: NOTES AREA Rule 7B. Notes Special notes for serials and electronic resources ▪ Local electronic resources. System requirements. Always make a System requirement note when describing an electronic resource that is available locally. Precede the note with “System requirements:”. Example: System requirements: Macintosh System requirements: UNIX workstation with Mosaic software AREA 7: NOTES AREA Rule 7B. Notes Special notes for serials and electronic resources ▪ Remote electronic resources. Mode of access. Always make a mode of access note for a remote electronic resource. Precede the note with “Mode of access:”. If the mode of access is the Web, give the address. Example: Mode of access: World Wide Web www.ala.org AREA 7: NOTES AREA Rule 7B. Notes Special notes for serials and electronic resources ▪ Nature of the item. Make a note giving the nature, scope, or artistic form of the work if it is not obvious from the rest of the description. Example: Spreadsheet with word processing and graphics capabilities ▪ Language. Make a note on the language(s) of the work if it is not obvious from the rest of the description. Example: French dialogue, English subtitles AREA 7: NOTES AREA Rule 7B. Notes Special notes for serials and electronic resources ▪ Adaptation. If the work is an adaptation of another work, make a note about the other work. Example: Based on short stories by P.G. Translation of: Dona Flor e seus dois maridos ▪ Titles. Make notes on important titles borne by the work that are different from the title proper Example: Title on container: Butterflies and moths Disc 3 entitled: This amazing world AREA 7: NOTES AREA Rule 7B. Notes Special notes for serials and electronic resources ▪ Electronic resources. Always give the source of the title proper of an electronic resource. Example: Title from title screen Title from CD-ROM label AREA 7: NOTES AREA Rule 7B. Notes Credits and other statements of responsibility ▪ Cast and Credits. List featured players, performers, narrators, or presenters. Example: Presenter: Wallace Greenslade Cast: Diane Keaton, Woody Allen, Michael Murphy, Mariel Hemingway, Karen Ludwig, Meryl Streep Credits: Producer, Peter Rogers; director, Gerald Thomas AREA 7: NOTES AREA Rule 7B. Notes Credits and other statements of responsibility ▪ Other statements of responsibility. Give the names of any person(s) or body (bodies) not named in the statement of responsibility with an important connection with the bibliographic resource. Example: Attributed to Aubrey Beardsley Based on music by Fats Waller AREA 7: NOTES AREA Rule 7B. Notes Edition and history. If the bibliographic resource is a revision or reissue, make a note about the earlier item. Example: Formerly available as: Those rockin’ years Reprint of the August 30th 1938 issue AREA 7: NOTES AREA Rule 7B. Notes Serials. Make a note linking the serial being described to another serial if it is continued by or continues another serial or is supplementary to another serial or has any other significant relationship to another serial. Example: Continued by: The Irish history newsletter Continues: Bird watcher’s gazette ▪ Integrating resources. If the title of an integrating resource changes, give the earlier title(s). Example: Former title: Washington newspapers database AREA 7: NOTES AREA Rule 7B. Notes Publication, etc. Give important details of the publication or distribution of the bibliographic resource that cannot be given in the publication, etc., area. Example: Distributed in Canada by: West Coast Enterprises Journal first issued in the mid 1960s, ceased publication in 1981 or 1982 AREA 7: NOTES AREA Rule 7B. Notes Physical details. Give important physical details that cannot be given in the physical description area. Example: Magnetic sound track │ In two containers Accompanying material and supplements. Give important information about accompanying and supplementary material that cannot be given elsewhere in the description. Example: Consists of clear plastic model and accompanying tape/slide set and instructional booklet (16 p.) AREA 7: NOTES AREA Rule 7B. Notes Audience. If the intended audience bibliographic resource is not apparent from the rest of the description, state it here. Example: Intended audience: Grades 3-5 Other formats available. Give details of other formats in which the content of the bibliographic resource has been issued. Example: Issued also on cassette tape Issued also as cassette (VHS) AREA 7: NOTES AREA Rule 7B. Notes Summary. Give a brief summary of the content of a bibliographic resource if it is required by the policy of your library. Example: Summary: Melissa and her friends discover a hidden treasure and defeat a gang that wants to steal it Summary: Episodes from the novel about a corrupt library administrator, read by the author AREA 7: NOTES AREA Rule 7B. Notes Contents. If the bibliographic resource consists of a number of named parts, list those parts in the order in which they occur if the policy of the library requires such listings. Separate the names of the parts by a space, dash, space ( — ). Example: Contents: Polonaise in F sharp minor, op. 44 -- Polonaise in A flat, op. 53 -- Polonaise in A, op. 40, no. 1 -- Nocturne, op. 27, no. 1 -- Etude, op. 10, no. 3 -- Mazurka in B flat, op. 7, no. 1 AREA 7: NOTES AREA Rule 7B. Notes “With” notes. If the work lacks a collective title; If the work has several titles, make a note beginning “With:” and listing the titles of the other parts in the order in which they occur. Example: With: Symphony no. 5 / Beethoven (side B) With: Aimless love / J.M. Morgan -- Headwinds / Joe M. Philipson  AREA 8: STANDARD NUMBERS AND TERMS OF AVAILABILITY AREA 8: STANDARD NUMBERS AND TERMS OF AVAILABILITY The standard number and terms of availability area are the area of bibliographic description in which the standard number and any other terms under which the item is available are entered. This area is always transcribed as a new paragraph after the notes area. Standard numbers that appear in this area includes: 1. International Standard Book Number (ISBN) 2. International Standard Serial Number (ISSN) 3. International Standard Music Number (ISMN) Example: ISBN: 9710743211936 Standard number and terms of availability is a unique identification number assigned to an edition at the time of first publication, in accordance with an internationally standardized identification system, usually appearing somewhere on the item like ISBN, ISMN, ISSN, etc.  TYPES, AND ARRANGEMENTS OF CATALOGS The Figure above refers to the arrangement of a catalog entry in the logical and systematic order to provide easy retrieval and access to library resources. Different types of catalog cards are presented as follows: ❖ Author Catalog Card. Author is the person who is chiefly responsible for the intellectual content of a work or simply the creator of a work. In an author catalog, the entries are under the author's name and arranged alphabetically using its surname It provides access to documents by the names of the author. Libraries may have arranged this catalog in three different ways: a) There may be an exclusive author catalog without entries mixing it with others entries such as titles, subjects, series, etc.; b) Author entries may form part and parcel of a dictionary catalog; c) Author entries may form part of the alphabetical index of a classified catalog. The number of cards a library will reproduce depends on the number of author-added entry. Different types of catalog cards are presented as follows: ❖ Author Catalog Card. An author is generally a person or a corporate body who is responsible for the content of the document. Carter, Jimmy (see upper portion – with bold format) is considered as the author's main entry at the same time as the author-added entry (see the bottom portion of the card). Different types of catalog cards are presented as follows: ❖ Title Catalog Card. The title of the book occupies as the leading section of entries or serves as the main entry of the card, which is arranged in alphabetical order. The title card contains all of the same information that the author catalog contains, but the information is rearranged on each card entry. Different types of catalog cards are presented as follows: ❖ Title Catalog Card. Instead of the author listed at the top of the card, the title of the book is listed.  Different types of catalog cards are presented as follows: ❖ Subject Catalog Card. It is a list of books in a collection, each entered under the name of the specific subject as a heading, and are arranged alphabetically. In the case of multiple subjects in one book or author, the arrangement is still alphabetical, but it depends in the library if they have a separate card catalog cabinet intended for the subject card or author card (still arrange alphabetically). Different types of catalog cards are presented as follows: ❖ Shelf List or Main Catalog Cards. A shelf list is a type of catalog card that libraries often use for the organization but are not available to the public. The shelf list combines all title, author, and subject cards to provide a complete inventory of what the library has on its shelves The shelflist is a catalog organized by the location of the books and other materials in the library. In this lesson… You have encountered all the prescribed sources of information from Area 1 to Area 8 with its corresponding rules and guidelines. You survived loving someone who doesn’t love you back? If yes, I am sure you will survive the next module. If no, review your feelings again, I mean the previous modules.