IMC151_CHAPTER 2.pdf

Bibliographic Control ~ Theory Chapter 2 - Week 11  Table of contents 01 Introduction to Bibliographic Control 02 Level of Bibliographic Control a. Universal Bibliographic Control b. National Bibliographic Control TRA...

Bibliographic Control ~ Theory Chapter 2 - Week 11  Table of contents 01 Introduction to Bibliographic Control 02 Level of Bibliographic Control a. Universal Bibliographic Control b. National Bibliographic Control TRA The roles of National Library in Bibliographic EX Control  Introduction 01 Bibliographic Control (BC)  Let’s probe a little bit… What is Bibliographic Control ? BIBLIOGRAPHIC CONTROL Based word “bibliographic” is bibliography. Control means the action of controlling or authority to The word bibliography are from manage TWO Greek Words Biblion means - Book Graphien means - to write  A BROAD TERM FOR Bibliographic Control About all activities involved in creating, organizing, managing and maintaining the file of bibliorgaphic records representing the items held in a library, archival collection, or the sources listed in index or database. It facilitates the access to the information contained in them.  Bibliographic Control The activities of bibliographic control includes : i. The standardization of bibliographic description and subject access by means of uniform catalog code, classification systems, name authorities, and prefered headings. ii. The creation and maintenance of catalogs, union lists and finding aids iii. The provision of physical access to the items in the collection. Why we need to do Bibliographic Control (BC)? The purpose of Bibliographic Control is to list information sources in a systematic manner to enable us to become aware of what information is available and where it can be located. THE FUNCTIONS OF BIBLIOGRAPHIC CONTROL Recording and To provides access to expanding knowledge materials Encouraging research Vital elements in effective and development reference & information services Avoid duplication in R&D As a guide in searching information Encourage cooperation, exchange and sharing of information between institutions & nations INFORMATION WHY WE NEED TO PRACTICE EXPLOSION BIBLIOGRAPHIC CONTROL ? INFORMATION OVERLOAD THE PROBLEM FACED IN BIBLIOGRAPHIC CONTROL Language barriers 3 Geographical problem 1 Too many languages in High population issues this world Changes of physical and human environments. Environmental problems - Government - Political Stability & Global warming acid rains Economic problem 2 Different political stands Political stability (or not) can lead Lack of Technical Skilled Staff to economic problem (Experts) 4 Takes time to train new staff  LEVEL OF 02 BIBLIOGRAPHIC CONTROL LEVEL OF BIBLIOGRAPHIC CONTROL UNIVERSAL NATIONAL ORGANIZATIONAL To achieve the concept of controlling bibliography or bibliographic control, every level (everyone) should be responsible. Universal Bibliographic Control (UBC) An idea (conceptual) to be establish ~ to create a worldwide system aimed to control and exchange bibliographic information. National Bibliographic Control (NBC) In order to UBC’s success, every country in this world need to give full supports and cooperations in collecting, and cataloging all materials produced and published in the country.  LEVEL OF BIBLIOGRAPHIC CONTROL THE OBLIGATIONS : 1 INTERNATIONAL LEVEL 2 NATIONAL LEVEL Form a system that are To make sure the making the acknowledged and accepted by bibliographic record for new publication all countries. as it issued under Legal deposit act Strengthen the responsibilities of Or any similar regulations National Bibliographic Agency.  LEVEL OF BIBLIOGRAPHIC CONTROL THE REQUIREMENTS : 1 2 NATIONAL LEVEL INTERNATIONAL LEVEL Develop and decide the international Every National Bibliographic Agency (which standard in creating a bibliographic agency responsible to carried out the NBC) must follow the tasks; records. 1. Create the bibliographic record for The bibliographic records must follow every new publication issued in the the international standard as in ; country. 1. Its Content - The elements to 2. Issue those records as soon as possible. be included in the bibliographic 3. Exchange those records with other record, the styles & functions. country. 2. Its Physical Form – 4. Produce a retrospective national compatibility of machine bibliography. records and standardization of catalogs.  a. UNIVERSAL BIBLIOGRAPHIC CONTROL (UBC)  a. UNIVERSAL BIBLIOGRAPHIC CONTROL 1 THE INTRODUCTION ~ 2 THE CONCEPT ~ UBC is a cooperation that The creation of NETWORK combines efforts in bibliographic developed by national information at the national level component parts (covers a of countries for creating an wide range of publishing and international network system. library activities), INTERGRATED at international level to form THE AIMS the total system. 3 The only aim is to promote the world- wide system for the control and exchange of bibliographic information.  a. UNIVERSAL BIBLIOGRAPHIC CONTROL Organization That Responsible for BC 1 2 THE MAIN IDEA ~ comes from UNESCO adopts UBC as a IFLA MAJOR POLICY UBC is one of the CORE ONJECTIVES. PROGRAMS of IFLA. Focus on the promotion of WORLD_WIDE SYSTEM for controlling and exchange bibliographic information  a. UNIVERSAL BIBLIOGRAPHIC CONTROL THE PURPOSES : 1 2 To make a BASIC To make ALL PUBLICATION in BIBLIOGRAPHIC DATA on all ALL COUNTRIES are publications in all countries, available in a form that is available in a form that is accepted internationally. acceptable to users in this world.  a. UNIVERSAL BIBLIOGRAPHIC CONTROL TUTORIAL TASK ~ 1 The roles of IFLA in promoting UBC. 2 The importance of UBC. SUBMIT YOUR 3 History of UBC ESSAY IN TUTORIAL CLASS NEXT WEEK ! The significance of UBC 4 in OI & Access to Information.  b. NATIONAL BIBLIOGRAPHIC CONTROL (NBC)  b. NATIONAL BIBLIOGRAPHIC CONTROL INTRODUCTION NBC is as the same theory and concept as UBC 1 but the implementation only at national level. 2 The idea is to do the process involves collecting and cataloging all materials in the country that have national value.  b. NATIONAL BIBLIOGRAPHIC CONTROL THE OBJECTIVES : 1. To develop and strengthen NBC, it emphasize on planning of national library, documentation and At this level; archive infrastructure. It involves the government 2. To contribute to the nation’s own library and policies, the enactment, information network. regulations and law/act. 3. To build up the national library and archival Example ; collections. In Malaysia, these objectives are embedded in “Akta Penubuhan 4. To be responsible within the nation for finding Perpustakaan Negara 1972 – and recording of material for the benefit of the Akta 80” national library, information and archive system.  b. NATIONAL BIBLIOGRAPHIC CONTROL In order to carry out the task, most The process that involves of the countries have National collecting and cataloguing materials of national value. Bibliographic Agency. The objective and requirement In most of the countries, National of national bibliographic Bibliographic Agency is under control is shared with all administration of national library. countries in this world. This is how ati o n al Bib li o g raphic Control N supports phic Control Universal Bibliogra b. NATIONAL BIBLIOGRAPHIC CONTROL Akta 80 – Akta Penubuhan Perpustakaan Malaysia 1972 The existence of NBC embedded in the “Dasar Kerajaan” dan in “Act”  b. NATIONAL BIBLIOGRAPHIC CONTROL THE AGENCY RESPONSIBLE : THE MAIN FUNCTIONS OF NBA National Bibliographic Agency 1. As center for National Depository and National is an organizations that formed Publication in National Library’s system Operate under the law/regulations/act – Legal Deposit Act or a country’s library system. 2. Agency for National Cataloging Center NBA’s responsibility is to Develop and maintain National Bibliography develop the national Develop and maintain National Union Catalog bibliographic control at Prepare rules and regulations for cataloging national level. Experts in analyzing and indexing In-charge for service to publisher. ~ Assigning ISBN, ISSN and In most of the countries, this CIP duty falls under the national Act as Center for Exchange (receive and delivery) the library. bibliographic records in any form. 3. As National Serial Center Registrations for serial publication in International Serial Data System (ISDS) Maintain registry for serial publications.  b. NATIONAL BIBLIOGRAPHIC CONTROL NBA IS GOVERNED BY: The MAIN responsibilities are; 1. To prepare a bibliographic The tasks are ; record for new publication 1. To collect items published in the publish and issues in the country country follow the international bibliographic standard. 2. To prepare a bibliographic records 3. To produce and update national 1. Publish or update the record as bibliography soon as possible in national 4. To develop and implements the bibliography international and national standards (such as in Malaysia, this 5. To helps in exchange of bibliographic record are in union catalog records within the countries “Katalog Induk Kebangsaan (KIK). ROLES OF NATIONAL LIBRARY AS NBA Focus of Malaysia Scenario  ROLES OF NATIONAL LIBRARY AS NBA Focus of Malaysia Scenario INTRODUCTION National Library of Malaysia (Perpustakaan Negara Malaysia – PNM) is appointed as NBA. Stated in the Akta 80 – Akta Penubuhan Perpustakaan Negara 1972. Stated in the section 4(2) of the act. Center for the maintenance of the national bibliographic network, national database and the provision of national bibliographic and documentation services  ROLES OF NATIONAL LIBRARY AS NBA Focus of Malaysia Scenario The MAIN Function of NBA; 1. As center for National Depository and National Publication Operate the law/regulations/act – Legal Deposit TAct under 2. Agency for National Cataloging Center Develop and maintain National Bibliography Develop and maintain National Union Catalog Prepare rules and regulations for cataloging Experts in analyzing and indexing In-charge for service to publisher. ~ Assigning ISBN, ISSN and CIP Act as Center for Exchange (receive and delivery) the bibliographic records in any form. 3. As National Serial Center Registrations for serial publication in International Serial Data System (ISDS) Maintain registry for serial publications.  ROLES OF NATIONAL LIBRARY AS NBA Focus of Malaysia Scenario NBA’s MAIN FUNCTIONS MALAYSIAN SCENARIO 1. Act as Center for National Depository and National Depository Publication Center National Publication The name of the act in Malaysia is Operate under the law / regulations / Deposit of Library Material Act 1986 Acts – Legal 2. National Cataloging Center National Bibliography Center (Pusat Bibliografi Negara) Develop and maintain National Bibliography Malaysia National Union Catalog – KIK Katalog Induk Kebangsaan Center for ISBN, ISSN, CIP – A unit offers services to publisher in Malaysia Have Experts in Cataloging, Index, and Analyzing Subject Content 3. National Serial Center Appointed as ISDS Center in Malaysia for registration of serial publication in Malaysia.  ROLES OF NATIONAL LIBRARY AS NBA Focus of Malaysia Scenario National Depository Publication Center in Malaysia DEPOSIT OF LIBRARY MATERIAL ACT 1986 This guide is to facilitate the understanding of the Responsible for all activities responsibilities of publishers to the Deposit of of bibliographic control publication in Malaysia. Library Material Act 1986(Act 331) and the provisions contained in the act. Responsible to receive all publication issued in Publishers in the country will be sensitive of their Malaysia under the Deposit of duty in depositing locally published materials to Library Material Act 1986. National Library of Malaysia as the National Depository Center. This collections of publications deposited reflects the intellectual literary and cultural heritage of the nation.  ROLES OF NATIONAL LIBRARY AS NBA Focus of Malaysia Scenario DEPOSIT OF LIBRARY MATERIAL ACT 1986 ~ Responsibilities of Publishers Publishers are required to deposit all library material published in the country to the National Depository Center (PNM). Penalty to publisher that fails to deliver any library materials shall be guilty of an offence and shall be convicted. Fine ~ not exceeding RM3,000  ROLES OF NATIONAL LIBRARY AS NBA Focus of Malaysia Scenario National Bibliograpy Center in Malaysia (Pusat Bibliografi Negara) Main responsibilities are; To develop and maintain National Bibliography Malaysia Responsible for preparation of bibliographic record for every title published in Malaysia Responsible to facilitate information searching and retrieval Maintaining National Union Catalog – KIK (Katalog Induk Kebangsaan) Responsible for the maintenance of national bibliographic network and database and documentation services. Center for ISBN, ISSN, CIP – A unit offers services to publisher in Malaysia Train staff to be experts in Cataloging, Index, and Analyzing Subject Content  ROLES OF NATIONAL LIBRARY AS NBA Focus of Malaysia Scenario National Center for ISBN-ISSN-CIP ISBN ISSN CIP International Standard International Standard Cataloging in Print Book Number Serial Number Thank You !