Indian Railway Establishment Manual (Vol II) PDF

INDIAN RAILWAY ESTABLISHMENT Manual (Vol - II) || Index || Chapter 17 || Chapter 18 || Chapter 19 || Chapter 20 || Chapter 21 || || Chapter 22 || Chapter 23 || Chapter 24 || Chapter 25 || Chapter 26 || Chapter-XXII Staff Welfare Section A Schooling faculties and educational assistance for the children of Railway servants 2201. Policy regarding Railway Schools.- Education being the concern of State Governments, the policy of the Railway Ministry is not to enter the field except to the limited extent indicated below: : (a) Provision of facilities in railway colonies to the extent that the State Governments or other educational organisations are not willing to provide them. Elementary education and, where no high schools are available in the neighborhood, education up to the High school should be deemed as an inescapable responsibility in railway colonies, if the only alternative is to let the children of railway workers be without any educational facilities. (b) Where railway servants are posted in out of the way places, some provision should be made for getting their children educated in High Schools and colleges. 2202. Authority competent to incur expenditure :- All expenditure on schools, otherwise than provide for in the rules requires the sanction of the Railway Board. 2203. Grants-in-aid to non- railway schools:- General managers may, in consultation with the financial adviser and chief account officers, sanction grants-in-aid to non-railway school in accordance with paragraph 2404 of Chapter XXIV. 2204. Educational Assistance- Railway servants with not less than 3 years service shall be eligible for assistance for the education of their children in accordance with the instructions contained in Railway Board s letter No. E (W) 84-ED1-1 dated 4.10.85 as modified in Railway Board s letter no.FC IV/86/Imp/AL-2 dated 14.1.88 which are as follows: (1) Application- These orders shall apply to Railway servants including those on deputation to the Railways whose pay is debitable to Railway Revenues but shall not apply to: (a) civil servants; (b) persons in casual or daily rates or ad-hoc or part-time employment; (c) persons paid from contingencies; (d) Persons employed on contract except where the contract provided otherwise and. (e) India-Based Railway staff serving in Missions abroad and receiving educational assistance under the Indian Foreign service (Pay, Leave, Compensatory allowances and other conditions of service) Rules. 1961. (2) Those orders shall also apply to Railway servants on deputation to State Governments or on foreign service, provided necessary provision in regard to the drawal of educational assistance under those orders from such State Government or foreign employers is expressly made in the terms of deputation or foreign service. (3) Definitions.-In these orders, unless the context otherwise requires:- (a) 'Child' means a child of a Railway servant and includes a step-child and an adopted child, who is wholly dependent on the Railway servant; (b) Railway means the Zonal Railway administrations on open lines and Production Unit including other Organisations set up directly under the administrative control of the Ministry of Railways; (c) Head of office means a gazetted officer declared as such under rule 4 of the delegation of Financial power Rules, 1978 and included such other authority or person, whom the competent authority may, by order, specify as head of office;. (d) Higher Secondary or Senior Secondary Classes mean classes XI and XII and include classes upto the equivalent of XII Class under the 10+2+3 scheme like pre-university class or the first year class of an Intermediate College, a technical college or a Poly- technical provided the child has passed the Secondary or equivalent but not Higher Secondary Examination before Joining such class; (e) 'Pay' means pay, as defined in the Fundamental Rules, viz. pay drawn monthly by a Railway servant, including special pay, personal pay or other emoluments which may be specially classed as pay by the President: Provided that in the case of a Railway servant who has selected to retain the scale of pay which prevailed prior to 1st January, 1973 such pay together with dearness pay, dearness allowance and interim reliefs as admissible on that day at the rates in force on 31st December, 1972 shall be treated as pay. Provided further, that in respect of a re-employed pensioner, pay means pay drawn by him in the post to which he is re-employed plus pension (including pension equivalent of gratuity and /or other retirement benefits but excluding temporary relief in pension.) (f) Primary classes mean classes I to V but does not include kindergarden or nursery classes; (g) Recognized School means a school or any educational institution whether in receipt of Government aid or not, recognized by the Central or State Government or Union Territory Administration or by a university or a recognised educational authority having jurisdiction over the area where the institution is situated. For the purpose of these orders education up to the senior level shall be treated as school education; (h) Secondary Classes mean Classes VI to X; (i) Tuition Fee means tuition fee payable and actually paid and includes:- (i) Science Fee if not charged separately. (Authority Railway Board letter No. E(W)98ED2-6 dated 9.9.98) (ii) Laboratory fee, in case Science fee is not separately charged, (iii) Special fee, charged for agriculture as an elective additional subject, and (iv) Any fee charged for subjects like music which are taught as part of the regular school curriculum or subject requiring practical work under the programme of work experience: Provided that if tuition fee charged from a science student is higher than charged from a non-science student, science fee, though separately charged, shall not be included in tuition fee for the purpose of these orders. Explanation:- Tuition fee does not, however, include (i) Domestic Science Fund charges, (ii) Library fee. (iii) Games fee, (iv) admission fee, and (v) Extra- curricular activity fee. General Conditions- (4) Eligibility- (i) Subject to the Provisions of sub clauses 9(11) to (24) below, the concessions of Educational Allowance, reimbursement of tuition fee and Hostel Subsidy will apply to all Railway servants without any pay limit from 1.12.1987. (ii) The concession will be available up to three children as at present to children born up to the date of issue of these orders,viz., 14-1-88 and shall be restricted to only to two children born thereafter. (iii) Subject to the provisions of orders 23 to 26, a Railway servant shall be eligible to the payment of hostel subsidy, irrespective of the pay drawn by him. Provided that the assistance mentioned in orders (i) to (iii) above will be admissible only if the children of the Railway servant study in a recognized school. (5) (i) In case both wife and husband are Railway servants and are governed by the provision of these orders, the children s educational allowance or reimbursement of tuition fee or subsidy for purchase of books or hostel subsidy, as the case m y be shall be admissible to one of them only. (ii) In case the wife or husband of a Railway servant is employed outside the Railways, the servant shall be eligible to draw the allowance or reimbursement or subsidy under these orders, only if his or her spouse is not entitled to the benefit of any such allowance or reimbursement or subsidy from his/her employer and a declaration to that effect shall be obtained from the Railway servant. (6) (i) The children s educational allowance or the reimbursement of tuition fees or subsidy for purchase of books or hostel subsidy shall be admissible to a Railway servant while he /she is on duty or is under suspension or is on leave (including extraordinary leave). Provided that during any period which is treated as dies non the Railway servant shall not be eligible for the allowance/reimbursement/subsidy for the period. Explanation:- In the case of a Railway servant under suspension or on leave, the pay admissible to him at the time he was placed under suspension or he proceeded on leave shall be taken as 'pay' for the purpose of these orders. (ii) If a Railway servant died or ceases to be in service by reason of retirement, resignation, discharge, dismissal or removal from service in the course of an academic year, the allowance or reimbursement of hostel subsidy shall be admissible till the end of the academic year in which the event takes place. (7) Children's educational allowance, reimbursement of tuition fee or hostel subsidy shall be admissible only in respect of children between the age limits of 5 and 20 years. A Railway servant shall not be eligible to draw children s educational allowance, reimbursement of tuition fee of hostel subsidy for a child for more than two academic years in the same class. (8) Assistance under these orders shall be admissible to the Railway servant up to three children as at present, to children born up to 14-1.88 and shall be restricted to only two children born thereafter. Provided that where a Railway servant claims children's educational allowance in respect of some of the children and Hostel subsidy in respect of other children, the total number of children in respect of whom allowance or subsidy is drawn shall not exceed three or two as the case may be. (9) The Children's educational allowance, reimbursement of tuition fee or hostel subsidy, as the case may be, shall be admissible to a Railway servant in respect of a child only if the child attends the school regularly, Provided that no such allowance, reimbursement or subsidy shall be admissible in any case where the period of absence from the school without proper leave exceeds on month notwithstanding that the name child remains on the rolls of the school. (10) The Children's educational allowance, reimbur sement of tuition fee, or hostel subsidy, as the case may be, shall be admissible to a railway servant in respect of his children regardless of the fact that any scholarship is received provided that if free ship is awarded, reimbursement of tuition fee/hostel subsidy shall be ad missible only to the extent of fees actually paid. Children s Educational Allowance:- (11) (i) A Railway servant is eligible to draw children s educational allowance when he is compelled to send his child to a school away from the station at which he is posted and/or residing owing to the absence of a school of the requisite standard at that station. (ii) Not with standing anything in order (1) above a Railway servant who, on the 31st October, 1973, was drawing the allowance in accordance with the orders when in force in respect of his child, shall continue to be eligible to draw such allowance so long as that child continues to study at the same place or within the same district, as on the said date. (iii) For the Purpose of this order, the following schools shall not be deemed to be schools of the requisite standard: (a) In so far as an Anglo Indian child is concerned, a school not run by the Anglo Indian community or a school not affiliated to the Council for Indian School Certificate Examination or the Indian Council secondary Education. (b) A school run by a body of certain religious persuasion which the child is prevented by the tenets of his religious persuasion from attending due to religious instructions being compulsorily imparted in such a school and (c) A school where teaching is conducted in a language different from the language of the child. Explanation:- I.- The language of the child will be medium of instructions in the school where the child was getting education earlier and in the case of a child admitted in a school for the first time the mother tongue of the child by birth or by adoption. Explanation II:-The admissibility of children's education allowance will have to be determined with reference to the standard of the school viz. Primary, Secondary or Higher Secondary or Senior Secondary and the medium of instruction and the language of the child and not to the absence of any particular subject in a particular tuition. (12) The allowance shall be admissible to a Rail way servant at a station. Where there is no school of the requisite standard, only if the nearest school of such standard is so situated, that there is no convenient, train or bus service to take the child from his residence near the time of the opening of the school and bring him back not too long after the school is closed for the day and the journey by such train/bus service takes more than an hour. (13) If a Railway servant is transferred from a station where there is no school of the requisite standard to a station where there is such school and if he was in receipt of the allowance at the former station in respect of any child, he shall continue to remain eligible for such allowance as long as the child continues to study in the same school. (Authority Railway Board letter No. E(W)98ED2-6 dated 9.9.98) (14) If a child of a Railway servant is denied ad mission to a school of the 'requisite standard' at the station at which the Railway servant is posted and/or residing because of there being no vacancy, or for any other reasons and the child is, compelled to attend a school away from the Railway servant's place of posting and/or residence, the Railway servant shall be entitled to the allowance as if there were no school of the requisite standard at that station. Explanation. The availability of a vacancy in a school shall be determined with reference to the position existing at the time of' the admission of the child in the school whether it be at the" start or in the middle of the session, in consultation with competent educational autho rities of the area and not on the basis of the cer tificate of the school authorities. (15) A Railway servant in receipt of the allowance shall continue to be eligible to draw such allowance during any period, not exceeding four months. (i) When he may go and stay with the child in respect of whom the allowance is drawn while on leave or during suspension or temporary transfer; (ii) When the child come to live with the Railway servant provided it is certified by a registered medical practitioner that the child is forced to remain away from studies due to illness; and (iii) When the child may come to live with the Railway servant during vacation, provided the child continues to be on the rolls of the school. (16) The allowance shall be admissible to a Railway servant at the following rates: Primary, Secondary, Higher Secondary and Senior Secondary classes.} Rs. 100/- per child. (Authority Railway Board letter No. E(W)98ED2-6 dated 9.9.98) (17) (i) The allowance shall be admissible to a Railway servant throughout the year not withstanding that no tuition fee is paid during the vacation. (ii) In the case of a child who is successful at the final secondary /higher secondary / senior secondary examination, the allowance shall be admissible to the Railway servant up to the end of the month in which the examinations is completed or up to the end of the month up to which the school fee are charged, whichever is later. (iii) In the case of a child who fails in the final secondary/higher secondary/senior secondary examination but resumes his studies, the allowance shall admissible to the Railway servant for the period of vacation intervening provided that fees are paid for the period of vacation. Reimbursement of Tuition: (18) A Railway servant shall be eligible to the reimbursement of tuition fee payable and actually paid in respect of his child provided that no children's educational allowance under these orders is admissible to him. (19) The tuition fee payable and actually paid in by a Railway servant in respect of his child may be reimbursed, subject to the following limits; Class I to X : Rs. 40/- per month per child Class XI to XII : Rs 50/- per month per child. Class I to X in respect of physically handicapped or : Rs 100/- per month per child. mentally retarded children Science Fee, if charged separately will be reimbursable in : Rs. 10/- p.m. addition to tuition fee in respect of children studying in Class IX to XII and offering science subjects. (Authority Railway Board letter No. E(W)98ED2-6 dated 9.9.98) (20) The reimbursement of tuition fee charged by a college run by a University or affiliated to a University for Pre- University/first year class of an Intermediate College or of a Technical college of first year class of Polytechnic or for a correspondence course shall however, be reimbursed in full subject to their being restricted to the rates prescribed by Government colleges for corresponding classes. "In cases where minimum qualifications for admission in the two years Diploma course in Polytechnics is 10th class of the revised pattern of education and the students joins the polytechnic. After passing, 10th class of the revised pattern of education, the reimbur sement of tuition fees shall also be allowed for the 1st and II year classes of the above course." (21) Notwithstanding anything to the contrary in these orders, tuition fee payable and paid in respect of a physically handicapped or a mentally retarded child of a Railway servant shall be reimbursement subject to the following conditions: Reimbursement of Tuition Fee in case of physically handicapped/mentally retarded child of a Government servant shall be permitted even if the institution in which the child studying is not recognised by the Central/State Government or Union Territory Administration, as the case may be. (Authority Railway Board letter No. E(W)98ED2-6 dated 9.9.98) Hostel Subsidy (22) A Railway servant shall be eligible to the grant of a subsidy at the rate of Rs. 300/- per month per child if because of his transfer he is obliged to keep his children in the hostel of a residential school away from the station at which he is posted and/or is residing. (Authority Railway Board letter No. E(W)98ED2-6 dated 9.9.98) (23) The hostel subsidy shall be payable up to 10 plus 2 stage in States and Union Territories, where the pattern of 10 plus 2 plus 3 has been adopted and up to Higher Secondary and Senior Secondary stage in other States and Union territories irrespective of the fact that the children study in a Kendriya Vidyalaya or any other recognized school. (24) (a) The hostel subsidy shall not be admissible in respect of a child for whom children's educational allowance is drawn by a Government servant. (b) A Railway employee who is transferred to a station but who, due to genuine personal reasons does not admit the child immediately in a hostel but admits him/her later will also be eligible for the grant of hostel subsidy from the actual date of admission of the child in the hostel, subject to the fulfillment of all other conditions laid down herein. Procedure for Payment of Children's educational allowance, Reimbursement Tuition of fees and hostel subsidy. 2205. (1) A Railway servant, claiming children's educational allowance, reimbursement of tuition fees or hostel subsidy shall furnish a certificate in the prescribed from 1, 2 & 3 or 6 & 7, as the case may be, to the Head of Office at the time of preferring his initial claim and there after in the months of March and July every year. Where the Government servant. is himself the Head of the Office, he shall furnish certificate to the next higher authority. (2) The Head of office in regard to officers working in his office and the next higher authority in regard to the Head of Office shall, after making such enquiry as may be considered necessary, issue a certificate indicating the amount of allowance admissible to the Railway servant, on the basis of which the allowance shall be drawn by the drawing and disburse officer: Provided that in the case of Children's educational allowance it shall be permissible for the allowance being drawn on provisional basis, pending verification as above; for short periods not exceeding three months, subject to an undertaking being obtained from the Government servant that if, as a result of verification, it is established that a school of the requisite standard and does exist at the station of posting/residence or near such station as referred to in order 12, he shall refund the allowance paid to him. Provided further that the Head of office or the next higher authority, as the case may be, may at his discretion, make enquiry at periodic intervals re garding admissibility of assistance under these orders. (3)The drawing and disbursing officer shall certify on the Pay Bill that the certificate as mentioned, in order 27 in respect of the Railway servants covered by the pay bill have been obtained. (4) A Railway servant transferred from one station to another shall furnish a fresh certificate at the new station in case he continues to be eligible to draw children's educational allowance or hostel subsidy. FORM 1 (Para 26) Children's educational allowance 1. Certified that my child/children mentioned below in respect of whom children s educational allowance is claimed is/are wholly dependent upon me and I am compelled to send my child/children, away from the place of my posting/residence due to non-availability of the school of the requisite standard at the station of my posting/residence or due to non-availability of a vacancy in such a school at the station of my posting/residence. Name Date School/college in which The place where the Class in which Monthly Amount of of of studying location there of and Government Servant the child is educational allowance claimed the Birth residence of the child is residing studying allowance for the period from child admissible July 20..... to Feb 20. Mar.20.......... to June 20..... 1 2 3 4 5 6 7 1. 2. 3. 2. Certified that my child/children in respect of whom children s educational allowance is claimed is/ are studying in the schools mentioned in column (2) which is/are recognised school (s) (Not applicable to schools run by the Central Government/ State Government/ Union Territory Administration Municipal Corporation / Municipal Committee/ Panchayat Samiti / Zilla Parishad). 3. Certified that; (i) My wife/husband is / is not a Central Govern ment Servant. My wife/husband is a Central Government servant and that her/his, pay does not exceed Rs. 1200 p.m. but (ii) she/he will not claim children's educational allowance in respect of our child/ children. My wife/husband is employed with.....*......she/he is/is not entitled to children's educa tional allowance in respect (iii) of our child/children. *Employer other than Central Government to be mentioned 4. Certified that during the, period covered by the claim the child/children attended the school regularly and did riot absent himself /herself/ themselves from the school without proper leave for a period exceeding one month. 5. Certified that the child/children has / have been not studying in the same class for more than two academic years. 6. In the event of any change in the particulars given above which affect my eligibility for children s educational allowance, I undertake to intimate the same promptly and also to refund excess payments, if' any made. Date ................... (Signature of the Railway Servant) Place of Posting.................. Name in Block Letters.................................. Designation & Office.................................... (Strike out whatever is not applicable) *Employer other than Central Government to be mentioned Form 2 Para 26 Reimbursement of Tuition Fee Name of the Date of birth School in which Class in which Monthly tuition Tuition fee Amount of Child studying studying fees actual actually paid from reimbursement payable July 20toFeb20 claimed Mar20toJune 20 1 2 3 4 5 6 7 1. 2. 3. 2. Certified that the tuition fee indicated against the child/each of the children had actually been paid by me vide certificate (s) from the institution(s) attached. 3. Certified that: (i) My wife/husband is/is not a Central Government servant. (ii) My wife/ husband is a Central Government servant and her/his pay does not exceed Rs.1200/- but she/he will not claim reimbursement of tuition fee in respect of our child/children. (iii) My wife/husband is employed with *...........she/he is/ is not entitled to reimbursement of tuition fees in respect of our child/children. *Employer other than Central Government to be mentioned. 4. Certified that during the period covered by this claim, the child /children attended the school(s) regularly and did not absent himself /herself /themselves from the school(s) without proper leave for a period of exceeding one month. 5. Certified that the child/children mentioned has/ have not been studying in the same class for more than two years. 6. Certified that I or my wife/husband have/has or I not claimed and will not claim the children s educational allowance in respect of the children mentioned above. 7. In the event of any change in the particular given above which effect by eligibility for Reimbursement of tuition fees, I undertake to intimate the same promptly and also to refund excess payments, if any made. Dated................... (Signature of the Railway Servant) Name in Block Letters.................................. Designation & Office................................... (Strike out what is not applicable) FORM 3 (Para 26) school/College (name and location of the Institution) Certified that Shri/ Kumari................son/daughter of Shri/smt................Passed out from Class..............in............. He/she had paid tuition fees for the period from August/April to..............as per details given below: 1. Tuition fees. 2. Science fees. 3. Music fees. 4. 5... *Certified that Shri/ kumari.is at present a student of class..since.and had paid tuition fees for the period from July to February March........./June........... as per details given below: 1. Tuition fees. 2. Science fees. 3. Music fees. 4. 5... *Certified that this is a school/college run by Central Government/state Government/Union Territory Administration /Municipal Corporation/Municipal Committee/Panchyat Samiti/Zilla Parishad. *Certified that this is a school/college recognised by the education authorities of............................. State/Union territory Administration. Dated Principal/Head master/Head Mistress (Stamp of the Institution) *(Strike out whatever is not applicable) Note 1. Certificate from the Head of the institution should be furnished in the month of April and August every year covering the period as shown below: Month of the Certificate Period to be covered by the Certificate April August of the preceding year to March of the current year. August April to July of current year. Note 2.-If the student has been continuously studying in the same class during the periods August to March / April to July the first part of the certificate will not be necessary. Hostel Subsidy 1. Certified that my child Shri/Kumari...........is studying in.was admitted (Name of the school) to hostel of the school on 20. (Certificate from the Head of the School attached). 2. Certified that (a) My wife/ husband is /is not in Government service is /is not drawing Hostel subsidy in respect of may child/children. (b) The total number of children in respect of whom the hostel subsidy and children s educational allowance have been claimed does not exceed three. 3. I undertake to inform my employer forthwith in the event of my withdrawing the child, from the hostel and also in the event of there being any change the particulars mentioned earlier. (Signature of the Government servant) Name in block letters.......... Designation & Office...... Dated................ FORM 5 Hostel Subsidy. School (Name of the School and place) 1. Name of boarder.. 2. Name of Parent 3. Class to which admitted.. 4. Date of admission in the hostel 5. Period during the year for which the child would continue to stay in the hostel From To (a) (b) (c) (d) Dated....................... Principal/ Head Master/ Head Mistress (Stamp of the School) 2206. Scholarship for technical education The details of the scheme on the Railways for awarding Scholarships to the children, dependent brothers and sisters of railways servants is as follows: The employees of non-Railway Departments who are on deputation to Railway may not be considered eligible for grant of scholarship for education of their children (i) The term technical education" will mean education in pure sciences (leading up to a degree in science) or in applied sciences (leading up to a degree or diploma in Medicine and the various branches Engineering). It will exclude subjects commonly included in Arts courses in colleges and other educational institutions. The diploma courses referred to here are not necessarily those that are equivalent to a degree. Diploma of all kinds given in various branches of technical education, will fall within the scope of the scheme. (ii) The cost of these scholarships will be borne by the staff Benefit Fund. (iii) The value of scholarship will be related to the approximate estimated cost of education in the educational institutions offering technical education. The cost of education is taken to mean the fees including fees for laboratory, field training and crafts, books and equipment necessary for the prosecution of the studies and any compulsory expenditure on account of participation in games, sports etc. It will exclude the cost of personal clothing except uniforms where such are compulsory. The purpose is to ensure that appreciable financial assistance is given to the railway servant albeid not relieving him entirely of the burden of education. (iv) The value of the scholarship will vary from Rs. 15/- to Rs. 50/- per month which may be increased to Rs. 70/- in deserving cases but only in respect of students of degree courses in Medicine or Engineering. The actual amount of scholarship to be awarded for the various courses of technical education will be determi ned by the staff Benefit Fund Committee. Note-: 1. A deserving case" is one wherein the Railway servant, whose child or dependent goes in for a degree course in medicine or Engineering, is not in a position to meet the expenditure involved even after.the grant of the usual limit of Rs. 50/- per month and the student himself is promising. (2) Before a technical scholarship is granted, it should be ensured that the student who is sanctioned the scholarship is not in receipt of any other financial assistance from the institution where he may be studying or; from any other source. For this purpose the wards of Railway employees will be required to pro duce a certificate from their respective school/ Institution that they are not in receipt of any scholarship from that School/Institution or any other source alongwith their application for claiming scholarship from the Railway Staff Benefit Fund. The following priorities have been laid down for the guidance of the SBF Committee for the allotment of scholarships: (a) Highest priority to be given to applicants studying for Degree courses in. Medicine including Homeopathy and Ayurveda system of medicine. Pharmacy and various branches of Engineering, Computer Science, Architecture and Environment Planning Bachelor of Veterinary Science and Animal Husbandry and B.Sc. (Agri culture), B. Pharma of Hamdard College, Delhi. (b) Second priority for diploma courses in Medicine including Homeopathy, Ayurvedic systems of medicine, Pharmacy and Engineering, Computer Sciences, Architec ture and Environment Planning. (c) Third priority to be given to applicants studying for Degree courses in pure scien ces, if the quota of scholarship to a Railway is not fully availed or by (a) and (b) categories above. (Board's Nos. E(W)85 FU1-4 dt. 19-11:1985. E (W) 84 FU 1-12 dt. 11-2-1985, E(W) 74 WE 8.2. dt. 12.3.1975, E(W) 66 WE 8-8 dt. 16-1-1967 and E.(W) 64 a WE 8.12 dt. 28-12-64.) (v) The total number of scholarships to be awarded to the Railway servants will be as fixed by the Railway Board from time to time. (vi) Scholarships will be available to children and dependent brothers and sisters of non- gazetted railway servant whose, pay does not exceed Rs. 695/- P.M. E (W) 74 WL.81 dt; 8-1-1974). Note:- In the case of running staff 50% of pay on account of running allowance may be added to the pay foe the purpose of determining eligibility of their children /wards for the award of scholarships. (vii) Scholarship will be payable on the basis of the scholarstic record of the students up to the stage of admission to the particular institution or class from which technical education begins. In the case of a student already studying in a technical institution, the scholarship will be paid on his scholastic record in his institution being satisfactory. (viii) As an encouragement a minimum of one scholarship in each Administration will be reserved for the children of the Class IV Railway servants. If, however, no applications from the class IV Railway servants are forthcoming the scholarship may not be permitted to lapse but may be awarded to other deserving candidates. (ix) The following percentages of scholarships may be reserved for being granted to the children of scheduled Castes and Scheduled Tribes employees :- Scheduled Castes 12.5% Scheduled Tribes 5% (x) Scholarships will be payable from the date of their award until completion of the degree or diploma course but in the event, of failure at any the intermediate examinations, the scholarships will be discontinued. Note (1) in the case requisite number of children of Scheduled Caste and Scheduled Tribe employees are not forthcoming to avail of the above percentages of scholarships, the scholarships should be thrown open to other candidates and should not be allowed to lapse. (2) A scholarship granted in favour of a child of the serving railway servant should continue until the child completes the course of study for which the scholarship was granted and it should not be affected by the.death, invalidation or retirement on superannuation of the railway servant. When, however, a Railway servant resigns from service he would lose the scholarship sanctioned to his child. (3) A scholarship for study granted to the child/ward of a non-gezetted railway servant will not be withdrawn merely because the railway servant is subsequently promoted to officiate in a gazetted post, provided the student remains otherwise eligible for the same. When, however, the Railway servant is confirmed in the gazetted post, the scholarship should, merely be discon tinued and no recovery should be made in respect of the period from the date of confirma tion to the date of issue of the Notification of confirmation. (xi) The criteria for dependency of brothers and sisters of railway employees for the purpose of award of technical scholarships should be de termined by the Railway administrations ac cording to the merits of each case, the deci sion being left to the Staff Benefit Fund Com mittee or the scholarship sub-committee, if any. (xii) These scholarships should not be given to students undergoing post-graduate courses, the scholarship being essentially intended to enable railway servants to give their children/wards of a reasonable- University education- a degree in technical subjects. If, however, the quota of scholarships is found to be unfilled for want of suitable candidates, a student going in for post-graduate may be granted a scholarship. The children of railway employees undergoing Courses in Bachelor of veterinary science and Animal Husbandry and B.Sc. (Agriculture) may be treated at par for the degree courses in Medicine and Engineering respectively for the purpose of grant of technical scholarships. (xiii) Normally scholarships for technical education of the children/wards of railway employees are payable from the date of their award until completion of the degree or diploma course and in the event of a failure at any of the intermediate examination the scholarship is to be discontinued. In the case of candidates granted scholarships for Medical degree/diploma course degree/diploma course and Engineering degree/diploma course only, if a candidate fails at one intermediate examination, he may, as a special concession, be considered eligible for the benefit of the scholarship from the date he qualifies in examination at the second attempt. However, in cases where one/two failure do not entail detention in the same class and the candidate is allowed to continue studies in the next higher class, the technical scholarships granted to candidates may be continued. A second failure at the same intermediate examination or at a subsequent intermediate stage of the course should entail withdrawal of the scholarship altogether. In respect of courses other than Medical and Engineering degree/diploma even one failure should render the candidate ineligible for the scholarship thereafter. Scholarships may be granted to the child/eligible ward of an employees who failed but passed in the second attempt after the retirement of the employee. Note:- Scholarship once granted should not be withdrawn on account of the pay of the railway servant exceeding the limit of Rs. 695/- at any stage before the completion of the diploma or degree course if otherwise entitled to it. (xiv) Training in the Training ship "Dufferin" and Marine Engineering Course conducted by the Directorate of Engineering Marine Training Calcutta, should be considered as Engineering Courses for the purpose of grant of technical scholarships to children/wards of railway employees. (xv) In the event of an employee granted a scholarship, under these Rules being transferred to another Railway Administration, the scholarship for the technical education of his child/ward should continue to be met by the staff Benefit Fund of the transferring Railway till the course of study is completed, if it is not forfeited otherwise. 2207. Uniforms for children in school (i) Uniforms of a simple style on a modest scale, and at low cost, may be supplied at the cost of Railway Revenues to the children of Railway employees drawing pay (including 50% of pay on account of running allowance or 25% of pay on account of running allowance in cases of staff governed by Authorised Scales of pay if, any, plus dearness pay, if any) upto Rs. 1400/- per month studying in: (1) Railway Primary Schools, Primary Classes of Railway Middle & High/Higher Secondary Schools, and (2) Primary classes of non-railway schools managed by staff themselves subject to the following conditions:- (a) the school should be situated in Railway Colonies; (b) these schools should be well established and recognised by the Education Department of the state Government: and (c) Uniforms should be worn by all students (i.e. children of both railway men and non- railway men) in primary classes. (ii) Children of Railway employees drawing pay above Rs. 1400/- per month studying in primary classes of schools referred to at (i) above may also be supplied with uniforms and the cost thereof recovered from the pay of employees concerned subject to the fulfillment of the provisions of section II of the payment of Wages Act, 1936. Deduction on account of supply of uniforms in such circumstances is covered by the item use of Railway schools which has been authorized by the Central Government to be regarded as amenities and services under section 7(2) (e) of the Payment of Wages Act, 1936. (iii) Non-Railway men will have to provided uniforms at their own cost to their children studying in primary classes of schools as at (i) above. (ii) Three sets of uniforms, each consisting of a white shirt/blouse(cotton) and a pair of blue shorts/skirt(cotton) should be supplied to children at all places. In winter areas, a pull-over in navy blue full sleeved of indigenous wool of average quality may be given as an extra garment to each child once in two years. These uniforms are not required to be taken back when the children leave the school due to transfer of their parents or otherwise. Top INDIAN RAILWAY ESTABLISHMENT Manual (Vol - II) || Index || Chapter 17 || Chapter 18 || Chapter 19 || Chapter 20 || Chapter 21 || || Chapter 22 || Chapter 23 || Chapter 24 || Chapter 25 || Chapter 26 || Chapter-XXII Staff Welfare SECTION B Railway Institutes and clubs 2208. Incidence of cost of maintenance and upkeep of Institutes- A Railway Institute should be looked upon as a club provided by the Railway, rent free, for the benefit of its employees. As a general principle, therefore, the Railway should provide everything which a landlord ordinarily would and the Institute should pay for all that a tenant would usually be liable. 2209. (i) The Railway Administration will bear - (a) The first cost of the Building including the cost of electric installations (which include electric Fans) with necessary furniture, roads, fences, tennis courts and other playgrounds. Wherever possible a garden will also be provided; Note-: The terms furniture is not intended to include billiard tables, pianos and pictures. It includes lamps other than billiard table lamps and locks and keys of almirahs and book-boxes. (b) The cost of maintenance and alterations except as provided in sub-paragraph (ii) below. In the case of tennis courts and other play-grounds the Railway administration will bear only the cost of ordinary engineering repairs. The expenditure incurred by the Railway Administration will be allocated in accordance with the rules and orders on the subject. (ii) The Institute funds will bear- (a) The cost of rolling, watering, grass-cutting and other maintenance charge of play-grounds, other than engineering repairs; (b) The cost of maintenance of its gardens and ornamental grounds; (c) The cost of maintenance and renewal, whether partial or complete, of electric installations (which include electric fans) payable at a flat rate of 5 per cent per annum on the capital cost of the installations; (d) The cost of electric current consumed and hire of meter; (e) The occupier's share of municipal taxes for specific direct services rendered to an institute by a municipality such as conservancy, water and the like taxes as distinct from taxes of a general. (f) Water charges calculated at so much per tap, each Railway Administration fixing its own scale of charges. In cases where large quantities of water are supplied by the Railway Administrations, as in the case of swimming baths, the actual cost of water supplied should be recovered. Note: No charges for supply of water to swimming baths should be recovered in case where waste water from such baths is utilised for definite railway purpose e.g.; flushing of sewers and watering of grounds, etc. 2210. (i) No rent is recoverable in the case of Railway buildings used as officers club provided conditions stipulated in para 1942-E are fulfilled. (ii) No rent is recoverable in the case of officers clubs if the buildings are specially constructed against amounts specifically sanctioned by the Railway Board. (iii) No rent is recoverable in the case of clubs, if additional Expenditure is incurred in covering an existing building into a club or providing ancillaries to make it suitable as a club, if the expenditure is incurred with the specific approval of the Railway Board. (iv) No rent is recoverable in the case of clubs where the building is erected by the club at its costs on Railway land. 2211. Accommodation for Class IV Staff of Institutes.- The Class IV Staff employed in Railway Institutes may be given residential accommodation free of rent provided that such accommodation is either part and parcel of the Institute building and its recognised out-houses, or is not required for any other railway purpose or cannot be rented to outsiders and would otherwise lie vacant. 2212. Organisation of the Institutes. The Institutes may be organised as Senior and Junior Institutes and should cover as wide a range of staff as possible. Separate institutes for the artisan class may be considered where there are considerable numbers. 2213. Membership- The membership will be optional. 2214. Sports, Recreation Clubs and Associations. The growth of these clubs should be encouraged, the aim being to induce the greatest number of railway servants to participate in healthy physical exercises, rather than to encourage individual prowess directed only to record-breaking. 2215. Swimming Pools.- These can be attached to institutes or Sports Clubs or organised as a separate amenity provided it can be foreseen with reasonable certainty that the need will continue. 2216. Children's parks sewing and knitting centres.- A children's park should be provided in all institutes where there is a demand and where there are good prospects of the facilities being, availed of by the children of the railway servants. There should also be a provision in the Institute Rules for the use of the premises by ladies as sewing and knitting centers. This aspect of Institutes activities should be actively promoted. 2217. Rules.- The General Managers may frame rules to suit local requirements of the Railway Administrations and other circumstances of the place. While laying rules for use of Railway premises/institutes, Clubs etc., among other things specific mention of the following must be made: (i) The holding of meeting on railway land by recognised unions no political subject should be discussed in the meetings. (ii) Prohibiting the grant of permission to unrecognized unions for holding their meeting on Railway land/premises. (iii) Restriction on the use of any railway land for holding election meetings and/or public meet ings. (Bd's No. E(W) 86-151-2 dt. 3-6-86). 2218. Mobile Libraries. (a) Mobile Libraries are intended to supply reading material to the staff posted at wayside stations, where there are hardly any other amenities. Mobile Libraries stocked with adequate number of books may be set up either attached to the existing institutes or independently. (b) Incidence of-cost (i) The cost of conversion of stock for use as Mobile Library and the hauling charges there of shall be met from Railway Revenues. (ii) Where the Mobile Libraries are set up independently, cost of staff shall be charged to the Railway Revenues and where the Mobile Libraries are attached to the Institutes the cost of staff shall be borne by the Staff Benefit Fund. (iii) Cost of books shall be met from the Staff Benefit Fund. SECTION C Holiday Homes 2219. Holiday Homes have been. Established as a measure of amenity to staff. 2220. The broad principles which Railway Admi nistrations should follow in the setting up and runn ing of Holiday Homes for non- gazetted staff are as follows: (i) No large-scale outlay on the construction or the acquiring-of fresh buildings should be issued without the Railway Board's prior approval. As far as possible fairly large buildings should be hired from any available source at suitable stations and sites, or made available from any surplus buildings which it may be possible for Railway to make available after effecting necessary initial rehabilitation and alterations. Railway administrations are authorized to incur outlay in this connection not exceeding Rs.10Lakh(Ruppees Ten lakh only) for each Railway as a whole in a year, or if a building is hired to incur recurring charges not exceeding Rs.5,000/-(Rupees five thousand only.) per month as rent in each case. The terms of hire should be such as not to involve the Railway in long-term, or indefinite liability beyond one or two years on each occasion. The incurrence of expenditure, etc., will be subject to the usual rules regarding prior financial concurrence. (Authority Railway Board letter No. E(W)2000/WE-2/2 dated 7.12.2000) (ii) Two types of accommodation-one higher and the other lower- should be provided in the holiday Homes. (iii) Necessary essential equipment such as utensils, furniture and recreational facilities etc., should be provided. Its cost should be included while applying the limit of Rs.10Lakh(Ruppees Ten lakh only). referred to in sub-paragraph (i) above. (Authority Railway Board letter No. E(W)2000/WE-2/2 dated 7.12.2000) (iv) Running expenses, viz., providing a chowkidar cum-mail and /or a Janitor according to the needs of each case, electricity charges, etc., may be incurred and provided for in the revenue budget. (v) Where separate Convalescent Homes are set up, a performa account of the. Expenditure should be kept as in the case of Holiday Homes for judging the financial implications of the scheme. (vi) The approval of the Rly. Board will be necessary to the location of a Holiday Home and when the expenditure is to exceed the limits referred to in sub-paragraph (i) above. (vii) There is no objection to a Railway having a Holiday Home for its staff at a place outside its jurisdiction but the Holiday Home will be in charge of the Railway that serves the area. 2221. The use of Holiday Homes set up by a particular Railway may be allowed to the staff of the other Indian Railways, provided it is possible to do so after meeting the demands from the staff of the home Railway. 2222. The staff of the Railway Board s office and its attached and subordinate offices and of Indian Railway Conference Association, Chittaranjan Locomotive works. Integral Coach Factory and Diesel Locomotive Works who have no Holiday Homes of their own, will be eligible for making use of the Holiday Homes of any Railway and should be treated at par with the staff of each Railway for the purpose of allotment of accommodation in the Holiday Homes set up by the Railway concerned. 2223. Staff who are allotted accommodation in a Holiday Home should not be refused leave except in' very emergent cases. 2224. (i) The Charges for occupation of the Holiday Homes are as follows: Charges Per Suite Per Day Serving Employees (a) Gazetted Officers Rs.25 (b) Group 'C' Rs.12 (c) Group 'D' Rs.05 Retired Employees (a) Officers above JAG Rs.75 (b) Officer upto and inclusive of JAG Rs.35 (c) Group 'C' Rs.25 (d) Group 'D' Rs.12 Para-2224(ii) : As far as possible, Group-D staff, both serving and retired, should be provided the lowest type of accommodation; where such accommodation is not available, they may be provided the next type of accommodation at charges applicable to the lower type of accommodation. (Authority Railway Board letter No. E(W)2000/WE-2/2 dated 7.12.2000) 2225. A Performa account should be maintained to judge the financial implications of the scheme, and an annual statement showing the non-recurring outlay as well as the running expenditure and income from the Holiday Homes should be furnished by each Railway to the Railway Board as soon as the year'saccounts are closed. SECTION D Convalescent Homes 2226. (i) To enable Class III and Class IV staff who do not normally have the means to go for a change of climate at their own expense while they are convalescing, Convalescent Homes are set up on Railways. If Holiday Homes already exist at places which are suitable for the purpose of being used, as convalescent Homes from the climatic point of view a portion of the Holiday Homes may be utilised as Convalescent Homes. If, however, the Holiday Homes are being adequately patronised, a portion thereof should not be utilised as convalescent Home, without expanding or supplementing it. The intention is that each Railway should have a Convalescent Home so that the convalescing railway servant are treated separately from the holiday makers, but at the same time the latter are not deprived of the facility because of a portion of the Holiday Home being utilised as a convalescent Homes Where separate Convalescent Home are proposed to be provided, the general rules already framed for Holiday Homes will apply except that Railway Board's prior approval will be necessary for the setting up of a.separate convalescent Home. (ii) Medical facilities should be provided at these convalescent Homes. At a station where there is a railway doctor, he should be deputed to attend to the convalescent Home. Otherwise the nearest railway doctor should attend the Home twice a week. (iii) Charges as for Holiday Homes as per paragraph 2224 should be recovered from the occupants convalescent Homes. There is, however, no objection if the occupation is allowed free and necessary charge are recovered from the Staff Benefit Fund. (iv) Where separate Convalescent Homes are set up, a Performa account of the expenditure should.be kept as in the case of Holiday Homes for judging the financial implications of the scheme. SECTION E Scouts and Guides 2227. The scouting organisation on the Railway is a Separate State Association on each Railway as a branch of the Bharat Scouts and Guides on conditions similar to those applicable to other State Associations directly under the Bharat Scouts and Guides. 2227A. Appointment of scouts against Cultural quota.- General Managers may recruit not more than 2 persons per Division in Group D (Class IV) posts in unskilled or semi-skilled category subject to the candidate fulfilling such qualification as may be prescribed by the Railway Administration in consultation with State Chief Commissioner of Scouts & Guides. The minimum qualification should however preferably be a presidents scout besides other educational/technical qualification and experience, if any. This will be prescribed for each post. The power to recruit in their respective Division can be delegated by the General Manager to the Divisional Railway Manager. While filling up the vacancies in Scouts/Guides cells, preference should always be given to person who have sufficient experiences and training in this field. (No. E(W) 11-84/RR2/1 dt.14.9.84) 2228. Special leave and passes/TA/DA- (i) Railway servants, including Apprentices and Trainees, who are Scouts/Guides of the Railway State Associations may be granted special casual leave limited to 30 days in a calendar year for attending training camps or rallies or when engaged under instructions from their scouting authorities, on scouting duties whether in or outside India, provided that this is done without detriment to their Railway duties. Special Casual leave may be permitted to be combined with Casual Leave or recorded leave when sanctioned on Scouting dates. However, when regular leave is granted in combination with special casual leave, casual leave will not be granted in combination. E(W) 80 WE6-2 dt. 5-1-83) (ii) Special passes will be issued to Railway servants in the above connection and also be their bonafids family members who are appointed as office bearers of Rly. State Associations or who enroll themselves as rovers, rangers, cubs bulbuls, scouts and guides as laid down in Chapter XV. (1) Special Complimentary passes not exceeding 3 sets per year to the retired Railway employees on recommendation of CPO and the Railway State Chief Commissioner for Scouts & Guides from the station of/nearest their residence to the station of nearest training camp and back subject to the following conditions. (i) He/she had been an office-bearer of the Railway Scouting organisation or had been an active worker for at least five years assisting Railway administration in Organising training camps or imparting training etc. (ii) He/she would at least be a president Scout/Guide or Himalayan Wood badge holder; and (iii) A certificate is given by Railway' State Chief Commissioner that the presence of the retired railway official concerned is absolutely essential and no suitable person of his/her qualification or calibre is available for imparting training to railway employees. (2) These passes are given with a specific purpose of utilising their services for imparting training in the scouts/Guides of the Railway. (3) These powers given to General Managers/ Addl. General Managers are not delegatable further. (E(W) 84 P55-18/l Dt.28.1-85). (iii) Concession of special casual leave and free passes referred to in (i) and (ii) above may also be granted to those Railway servants who join the Railway wing of the National Fellowship of the Former Scouts and Guides as and when they.are called to perform scouting duties. (iv) TA/DA as on tour at the rates appropriate to the pay of the employee subject to a maximum of'15 days in a calendar year may be paid to Scouters/ Guiders/Adult Leaders/Commissioners /Rover/Rangers for the following activities : (i) When deputed to attend Training Camps/ Courses organised by the State/District Scouts Associations, Himalayan Woodbadge Training Courses etc. for imparting training to children, Scouts/Guides/Rovers/ Rangers. (ii) When deputed to assist a Railway administration in supplementing Railway's efforts during Melas, Festival, Accidents, Natural Calamities like Floods, Cyclones, breaches, etc. (iii) Scouts/ Guides officials deputed to attend meetings the State/National body;. And (iv) Railway employees who are deputed to import training or organise major Scouts/Guides events. Such as rallies, jambories, conferences etc; at the state or National levels. The expenditure on TA/DA for scouting activities will be met from Revenue. Scouting being a welfare activity, grants are made from the SBF for this purpose. So the maximum expenditure on TA/DA for scouting activities should be proportionate to this grant. For this, Railway may fix a ceiling on expenditure towards TA/DA for scouting activities taking into account the amount of grant sanctioned from SBF for scouting purposes every year. Grant of 15 days TA/DA for specific scouting activities is within the limit of 30 days special casual leave and that the total period spent by employee on this account should not exceed 30 days. (NO. E(W)80WE6-1 DT 27.9.82 AND 7.5.83 and E (W)84 WE6-7 DT 16.10.84) SECTION F Rules regarding statutory and Non-Salutatory (reconised) canteens on Indian Railways The Hon'ble Supreme Courts judgments dated 22.10.1980 and 27.2.1990 treating canteen employees as Railway servants w.e.f. 22.10.1980 (in respect of employees of Statutory and 11 Delhi based Non- Statutory (erecognised) subsidised canteens ) and w.e.f. 1.4.1990 ( in respect of employees of remaining Non-Statutory(recognised) subsidised canteens) have necessitated thorough revision of provisions contained in paras 2229 to 2237 of Indian Railway establishment Manual (Volume II 1990 Edition). These paras have been accoudingly revised. Para 2236 relating to ' Employees Provident Fund' has been deleted and substituted by new para regarding ' Model Canteens'. The chapter thus revised containing paras 2229 to 2238 reads follows:- 2229. Provisions of Canteens as a statutory obligation- The provisions of section 46 of the factories Act, 1948 impose statutory obligation on the Railway Administrations to provide and maintain canteens in Railway Establishments, which are governed by the Factories Act and employ more than 250 persons. Under sub-section 2 of the above Act, State Governments are empowered to frame rules regarding the constitution of Managing committees of canteens falling within the purview of the factories Act and representation of workers in the management thereof. As these rules have statutory force, Railway Administrations should strictly adhere to these rules in implementing the provisions of the Act in so far as they apply to staff employed in Railway Establishments Governed by the factories Act. (Authority Railway Board letter No.. E(W) 92 CN1-16 dated 2.12.93) 2230. Provision of Canteens other than as a statutory obligation- In addition to provision of Canteens as statutory requirement under the Factories Act, 1948, the Railway Administrations may open canteens in establishments not governed by the Act, as necessary, as per provisions contained in Rule-2231 below. (Authority Railway Board letter No.. E(W) 97 CN1-15 dated 16.11.99) 2231. Principles governing the setting up of canteens- The following guiding Principles have been laid down for the setting up of the canteens:- (i) Canteens should be opened at points where considerable bodies of labour are concentrated such as workshops, sheds, yards, large stations etc. Tiffin rooms may be provided where the strength of the staff is not less than 25 but is less than 100 and a regular canteen provided where the strength of the staff is 100 or more. This scale is only for general guidance. Any scheme for the provisions of new canteens in accordance with this scale should be submitted to the Board for approval indicating financial implications duly vetted by the F.A. & C.A.O. (ii) Canteens should be self-supporting and sale prices should be adjusted from time to time with reference to the cost of procurement of consumable including gas etc. , running expenses and taking the year as whole, should be worked on a "no loss," no profit" basis. (iii) They should not involve loss in working hours i.e. light refreshment should go to the worker and not to the worker to the refreshments; while in the case of more elaborate meals, these must be consumed outside working hours; (iv) Commodities sold should be wholesome and cheap. (Authority Railway Board letter No.. E(W) 92 CN1-16 dated 2.12.93) Management of Canteens 2232. Canteens provided under the statute. The staff served by Canteens should be actively associated in the management. For this purpose, a Committee of management of staff should be formed in accordance with the rules framed by the State Government concerned in this regard to help in the day-to-day working of the canteen. However, the Committee will have purely advisory functions. The administrations can constitute a staff Committee for the management of the canteens, but the legal responsibility for the proper management rests not with the Committee but solely with the Railway Administration. (Authority Railway Board letter No. E(W) 97 CN1-15 dated 16.11.99) 2233. Canteen provided otherwise than under the statute- (i) These canteens should be run by a Committee of Management to be formed for the purpose. (Authority Railway Board letter No.. E(W) 97 CN1-15 dated 16.11.99) (ii) The Committee of Management should consist of the duly elected representatives of the staff for whose benefit the canteen is run, and a representative of the Railway Administration to be nominated either as a Chairman or Secretary or as Member of the Committee. If, however, the Chairman or the Secretary or the Member nominated by the Railway Administration on the Committee feels that any particular decision of the Committee is likely to effect the interests of the Railway administration in its capacity as the owner of the premises and of the furniture , equipments, etc. or is likely to be considerable harm to the staff, he should bring this to the notice of the Administration and should inform the committee that he has done so in which case no action will be taken on that particular decision of the committee till the General Manager has recorded his decision thereon. (Authority Railway Board letter No. E(W) 92 CN1-16 dated 2.12.93 & E(W) 97 CN1-15 dated 16.11.99) (iii) deleted (iv) deleted (Authority Railway Board letter No. E(W) 92 CN1-16 dated 2.12.93 & E(W) 97 CN1-15 dated 16.11.99) (v) Before opening a canteen, the Railway Administration should make a self - contain proposal with the necessary justification and bare minimum compliment of staff required , to the Railway board for their consideration and approval. (Authority Railway Board letter No.. E(W) 92 CN1-16 dated 2.12.93) 2234. Incidence of cost.- When it is proposed to open a canteen as outlined in the above paragraphs the incidence of cost shall be as under: (1) Canteens provided otherwise than under the factories Act, 1948. (a) The Railway Administration may provide necessary the necessary accommodation gas equipment, sanitary and electric installations, furniture and cooking utensils, electricity and water. (b) The canteen accounts should be debited with the cost of working and running the canteen including cost of crockery, cutlery, service, etc. required for the canteen. (c) UNIFORMS: Keeping in view the sanitary conditions and tidy appearance of the canteen staff in general and bearers in particular, the uniform shall be supplied by the Railway Administration at the following scales to the categories indicated below:. CAREGORY ITEM OF UNIFORMS COLOUR/QUALITY FREQUENCY 1 2 3 4 Bearers i) Trousers White/Terrycot 2 sets every year. ii) Coat (Style 3-s and 16- 2) White/Terrycot 2 set every year. iii) Jersey Navy blue/Woollen Same as prescribed for other categories of staff under Dress Regulations. iv) Shoes White/Canvas 2pairs every year. Halwais,Cooks, Asstt.Halwasis/ i) Trousers Grey/Drill } 3(Three)sets every year. Cooks/ Helpers/ coffee/ tea/ makers and Washboys. ii) Bushshirts Grey/Cellular } Same as prescribed for other (half sleeve) (Styles 4-s amd 14- categories of staff under Dress s) Regulations. Navy blue/Woollen iii) Jersey One pairs every year. White/Canvas iv)Shoes weepers i) Trousers Khaki/Drill } 3 sets every year ii) Bush shirts(half sleeve) Khaki/cellular} (Styles 4-s and 14-s) Same as prescribed for other iii) Jersey Navy blue/Woollen categories of staff under Dress Regulations. iv) Shoes White/Canvas One pair every year. NOTE: (1) the shoes will be given to the existing canteen staff as a personal concession till such time a decision is taken by the Board, on entitlement to foot wear for various categories of staff including canteen staff. (2) One or two sets of common size gum boots may be kept in the canteen for use of Wash boys. Turbans may be supplied to Sikh employees. Bearers deputed for serving at meetings may be supplied three sets of uniforms per year. (3) The scale of supply in respect of Woollen jerseys supplied to all the categories of staff specified in these orders would be the same as prescribed for other categories entitled to jerseys, i.e., once in four years in the case of the areas classified as Summer and winter , very cold and winter only. (No. E(W) 90UN1-7 dated 22.5.1992 and 25.8.1992) NOTE: The Railway Administration should improve the working efficiency and may effect suitable upward revision of tariff to match with the additional financial burden on cost of materials etc. (Authority Railway Board letter No. E(W) 92 CN1-16 dated 2.12.93 & E(W) 97 CN1-15 dated 16.11.99) (2) Canteens provided under the Factories Act 1948- Besides the facilities mentioned in item 1(a) above, the Administration will have to meet statutory obligations,.in respect of the expenditure on providing and maintaining canteens, arising from the provision of the factories Act and the rules framed by the state Government there under. Note. Expenditure on account of the following items is to be met by the Administration and is not to be taken into account in fixing the cost of meals: (a) the cost of utensils including cooking vessels, plates, glasses and other articles which would be necessary to serve the meals to the workmen; (b) the cost of furniture; (c) the cost of coal, fuel including cooking gas and electricity. 2235. Periodical Cheek- The equipment made over by the Railway to the managing committee will be subject to periodical verification by the Railway and any shortage found will have to be made good by the managing committee as a part of the working expenses of the canteen. 2236. Improvements in the working of canteens- With a view to effecting improvements in the working of canteens and also their cleanliness and attractiveness, the following steps may be taken, namely- (i) As far as possible marble chop floors and mosaic dados for walls should be provided in the canteens, and the layout of the kitchens and the serving counters therein should be devised in such a way as to make the canteens look more attractive. (ii) The, successful functioning of the canteen to a large measure depends on its cleanliness and attractiveness. It is, therefore necessary to impress upon the staff concerned the need for maintaining a high standard of aesthetic appeal in respect of the canteens. (iii) The president of the canteen committee should constantly watch the customers needs and introduce reforms in consultation with the canteen committee, which would make the canteen more attractive and useful. 2237. Quality and cost control Necessary arrangement should be made to ensure adequate control over quality and cost of the foodstuffs served in the canteen and also over the cost of canteen establishment. 2238. Model Canteens: The canteen in DCW, Patiala which is equipped with modern furniture, equipments and other infrastructural facilities should be taken as a model canteen for modernisation of the canteens on Indian Railways. To begin with, the Railways were advised to select one workshop canteen for effecting necessary improvements. However, it was further decided that all other remaining canteens should also be improved on the same lines in a progressive manner. The Railways where selected workshop canteens have not been fully modernised should bring about the necessary improvements immediately. The modernisation of the remaining canteens should also be undertaken in phases. The Engineering, Electrical, Personnel and Mechanical Engineering officials who have not visited the DCW, Patiala to assess the model canteen may do so immediately. (Authority: Railway Board's letter No. E(W)92CN1-16 dated 2-12-1993) SECTION G Handicraft Centres and Vocation Training Centres 2239. Handicraft Centres. (i) Handicraft Centres should be set up for the benefit of the families of the Railway men for imparting training to women members of Railway men families in handicrafts such as weaving, knitting, spinning tailoring of garments, etc. during their spare time with the object of helping them in learning some trade to augment the family income. (ii) Expenditure on this scheme should be met from the staff benefit fund. (iii) Accommodation for Handicraft Centres should be provided in spare Railway buildings free of rent. No new building for this purpose should be constructed without prior approval of the Railway Board. (iv) Charges for electricity and water consumed by the Handicraft Centres located in Railway buildings should be borne by the Railway Revenues Where the Handicraft Centres are housed in a Railway institute, these charges should be borne by the Institutes. (v) Railway Administrations should patronise and encourage the Handicraft Centres by placing orders for the supply and fabrication of articles required by Railways. 2240. Vocational Training Centres. Vocational training Centres should be established at suitable places where classes should be held in the evening to impart (i) (a) the technical training to unskilled and semi-skilled workmen during their off duty hours for improving their future prospects; and (b) Vocational training to children of Railway em ployees. (ii) Classes should be held separately for Railway employees and their children on alternate days of the week. (iii) Outsiders should not be admitted in the Train ing Centres. Dependants of Railway employees will be eligible for admission and for this purpose, eligibility may be extended to those members of Railway employees families who are eligible for privilege passes. (iv) A Committee for management of Technical Training Centres should be formed at stations where the Centres are established, which should consist of (a) An Engineer (Civil, Mechanical Electrical or Signal), preferably in the senior scale and headquartered at the centre where the training centre is opened to function.as Chairman of the Managing Committee. The nomination should be ex-officio and should be made by the General manager; (b) An Inspector or other senior class III official to be nominated ex-officio by the General Manager; (c) Two representatives elected by the Area staff council in which the training centre is situated. Where Area Staff Councils have departmental jurisdiction, the number of representatives may be increased to three, the manner of election to be decided by the General Manager; (d) Two representatives to be elected by the staff of the station where the training centre is situated ; and (e) The Welfare Inspector of the section concerned, who will also act as Secretary. The Committee will enroll candidates for training, appoint instructors, maintain accounts be responsible for the maintenance of tools, equipment and plants and will generally manage the centre. (v) The training must be restricted to the simple trades. The students must be trained as carpenters or as fitters. They should at the same time be given basic technical training which would enable them to be receptive to the instructions in the more difficult trades that they will be given if and when they are later recruited for such training as Trade Apprentices or considered if already in service for promotion in the normal course. Theoretical instruction in arithmetic and menstruation and in reading of drawings should also be given to those who are literate. (vi) A normal fee of Re. I/- per mensem may be charged from each candidate. (vii) No preference in employment or promotion is to be given to persons who have received training at these centres as it would be against the constitution.. The purpose of the Centres is to provide technical training which would be an asset to the students of the Centre the possession of which is likely to place them at an advantage vis- -vis others who do not have this asset and also make them technical minded. (viii) For the efficient running of the training centres competent supervisors and even artisans may be engaged as Instructors on payment of suitable honorarium. There is no objection engaging retired employees for the purpose. (ix) Children of Railway employee who successfully complete the training Course in the vocational Training Centres may be given a certificate in the following form:- ............... Railway Vocational Training Centre.......... This is to certify that Shri.:... son of Shri.has been given training in the........................Trade at the Vocational Training Centre............. and passed the examination held (Name of the station) on....................................................................................... Station Dated Secretary, Chairman Vocational Training Centre- Vocational Training Centre. (Name of the station) (Name of the station) 2241. Allotment of accommodation to social Welfare centres, Vocational Training Centres and Homoeopathic Dispensaries- The organisations wherever set up on Railway may be provided with accommodation and facilities as under:- (i) Spare Railway building may be allotted to these organisations on a nominal fee of Rs. 20/- per annum (ii) No new buildings should be constructed for these purposes without the approval of the Railway Board. (iii) Electricity and water charge should be borne by these Centres and Homeopathic Dispensaries. (iv) The cost of any equipment required for Homeopathic Dispensaries and Vocational training centres should be borne by the staff benefit fund of the respective Railway/Production units. (v) Social Welfare Centres should bear the cost of equipment etc., on a self-supporting basis. Top

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