Barrawang Primary School OHS Staff Induction 2025 PDF

Day 1 Team building may the odds be ever in your favor Teams Foundation Junior 1 Junior 2 Middle Trish Kelly Marc Tamara-Jade Tayla Julie Sarah...

Day 1 Team building may the odds be ever in your favor Teams Foundation Junior 1 Junior 2 Middle Trish Kelly Marc Tamara-Jade Tayla Julie Sarah Steph Briana Jess D Nala Zoe Isabella Juaniki Jess E Linda Nicole Sarah Louise Sammy Rabissa Shaylee Grace Kirsty Chloe Senior Leadership Office Specialist Tyler Alisha Jess W Mikayla Andrew Becc Diane Jillian Rhiannon Sarah O Nicole Ingrid Jacquie Adrian Mina Gemma Tori Courtney Paul Vanessa Chervon Maree Stacey Michelle 2025 vision What are the themes for this year?  Annual Implementation Plan Goal 1: Improve learning growth and achievement for all students. Develop and implement a whole school collaborative approach to curriculum planning and design. Support each other in weekly planning Be active participants in creating lessons Understand and implement the collaborative process to planning Improved understanding of how to use data and curriculum planning to better support student learning. Greater confidence in planning, reviewing, and adapting lessons to meet student needs. Stronger teamwork and shared responsibility within and across teaching teams. More consistent use of proven teaching strategies, creating a unified approach across the school.  Annual Implementation Plan Goal 2: Improve learning growth and achievement for all students. Implement the Victorian Teaching and Learning Model 2.0. Plan and deliver lessons using clear, structured, and direct teaching methods, including breaking down complex concepts into smaller steps. Model thinking and strategies for students, providing a clear "how-to" for mastering skills or concepts. Use ongoing checks for understanding to ensure all students grasp the learning material.  Annual Implementation Plan Goal 3: Improve the wellbeing of all students. Embed multi-tiered systems of support to enhance student wellbeing. Gain confidence in spotting wellbeing issues early and taking the right action, supported by training and school resources. Use adjustments in classroom to support students’ social, emotional, and academic needs. Cocreate plans and adjustments for their community alongside the wellbeing leaders in team planning. Use the referral process for at risk students Implement recommendations for adjustments. Take an active responsibility for managing and responding to minor behaviours  The year of….. 2.0  The year of….. Fun Mistake making and learning Collaboration Mess It's also the year of….. getting on the bus Collaboration Is…… Isn’t….. Co planning lessons where ideas and decisions are shared Divide and conquer approaches and then brought to life Sharing resources and ideas Working in isolation Professional learning communities Admin meetings (these do have a place) Peer observation and feedback Competition among teachers Engagement Surface level  what can we expect from the next 3 days? Day 1 Day 2 Day 3 Get to know each Teachers: Teachers and ES: other Numeracy 2.0 Literacy 2.0 OHS ES: First aid and training Specialist: Reverse Art visit Wellbeing Specialist: First aid and 2025 vision How can you contribute? Have an open mind Be an active learner Mutual respect Support others in the learning Ask questions Quick housekeeping Where to find the answers? staff ABC for day to day stuff Staff handbook for curriculum (maths to come) Wellbeing book Alisha All things school operations LWOP and LSL requests (use the form on compass) OHS Employee assistance Policies Becc All things curriculum -classroom and specialist Sick days, carers leave, mid day appointments Courtney Curriculum support, modelling, peer obs Team operations Sarah All things well-being Student behaviour and engagement support Education support Adrian All things Disability Inclusion ES timetabling and absence reshuffles other things to know Car park electric gates staff carpark gate code 3750 please reenter this once in the gates. Gates are open until 8:30 exit is automatic School gates Can be opened with a staff key all gates should be locked after you, please don’t leave them open for others- we have runners Morning process Usually opened around 7:30, once someone is here you can enter your building. School gates open to families at 8:30 and shut at 9am Gate reopen at 3:10 and close at 3:45 New toilets All buildings are to be shut at recess and lunch Toilets will be open in the morning by Junior 1 and Middle and Senior 2nd half yard duty to do a quick sweep of the toilets at the end of recess and lunch to ensure the taps aren’t running all areas in and around the portables are out of bounds except the toilets  OHS stay with me!  Barrawang Primary School OHS Staff Induction School Safe 2025 Consulting [email protected] 0438 350 916 Health, Safety and Wellbeing Policy The Health, Safety and Wellbeing Policy outlines the Department’s commitment to support, promote and protect the health, safety and wellbeing of all employees, visitors, volunteers and contractors. This policy is available on our OHS Notice Board and in your OHS Staff Induction Handbook.  Our OHS Mission and OHS Structural Chart Here at Barrawang Primary School we strive to maintain a positive and proactive OHS culture that ensures our school community thrives in a safe environment throughout 2025 and beyond. It takes a team effort to continue to build and maintain a safety culture. The OHS Structural Chart below identifies staff members that have been allocated to the key rolls within our OHSMS:  Location of OHS Information Our Chemical Register and asbestos folder (including our Asbestos Management Plan and current Asbestos and Label Register) are stored in our Administration Office. Location of Our OHS Notice Board is located in the Staff Lounge. Keep up to date with changes to our OHSMS. Key OHS Information Our school policies, including Asthma, Anaphylaxis and Child Safe are available on our school website. Please refer to these policies. The Evacuation Process should be clearly displayed in all classrooms and key areas within the school buildings.  Opening Elections for our HSR  Powers of the HSR What are the Powers of a Health & Safety Rep: Inspect any part of a workplace at which a member of the DWG works at any time after giving reasonable notice to the employer and immediately in the event of an incident or any situation involving an immediate risk to the health or safety of any person. Take photographs or measurements or make sketches or recordings (including audio and video) at any part of a workplace at which a member of the DWG works. Note: An HSR is not permitted to take photographs or measurements or make sketches or recordings during interviews referred to in section 58(1)(d) or 58(1)(e) of the OHS Act. This includes during an interview between a member of the HSR’s DWG and an inspector or the employer. Accompany an inspector during a workplace inspection where a member of their DWG works. Require the establishment of a health and safety committee (HSC). If a member of the DWG consents, be present at an interview concerning occupational health and safety (OHS) between the member and an inspector or the member and the employer. Note: an HSR is not permitted to take photographs or measurements or make sketches or recordings during these interviews. If the HSR is authorised to represent an independent contractor and that person consents, be present at an interview concerning OHS between the person and an inspector or the person and the employer. Note: an HSR is not permitted to take photographs or measurements or make sketches or recordings during these interviews. Wherever necessary, seek the assistance of any person. Issue a provisional improvement notice (PIN). Issue a direction to cease work after consultation has taken place with the employer.  What is expected of the Health & Safety Rep (HSR) ∙ be a Workplace Manager ∙ be a Management OHS Nominee ∙ be a Volunteer ∙ be a Contractor A HSR Cannot: ∙ be an external union representative (an employee that is also a union representative is allowable) ∙ be made to implement or manage the workplaces OHS Management System in place of the Workplace Manager or the Management OHS Nominee (they can agree to work with the management team as long as they receive appropriate time allocation) ∙ attend the WorkSafe Approved five-day Health and Safety Training and annual one-day refresher ∙ participate in health and safety training relevant to their role and as per their entitlements under OHS legislation ∙ represent their DWG in local health and safety communication and consultation processes A HSR must be ∙ assist in resolving local health, safety issues using the OHS issue resolution process ∙ assist in participating in workplace inspections, including visits by WorkSafe Victoria inspectors and given the inspections following a, near miss or identification of an immediate risk ∙ opportunity to: be present at interviews concerning OHS matters between DWG members and employer or inspector, if the member consents ∙ be a member of the Health and Safety Committee (where applicable) ∙ assist in complying with the requirements of OHS legal notices (e.g. Provisional Improvement Notices (PIN), Improvement Notices and Prohibition Notices)  HSR Election Process The Term of Office of a HSR is 3 years unless the HSR resigns prior to the term. How would you like the election process to take place? Examples could be: 1. come and see Alisha if there is a no appointment it is just business as usual  How can we manage hazards within our workplace?  EduSafe Plus What is eduSafe Plus? eduSafe Plus is the Department’s hazard, incident and injury reporting system for incidents that have, or could have, resulted in injury to staff, visitors or contractors. It allows all Department employees to report incidents, injuries and hazards themselves, or on behalf of other employees. All Department employees are responsible for reporting workplace hazards, injuries and near misses as soon as practicable through eduSafe Plus. What type of report do I submit? If a person is harmed or injured because of an occurrence, the report type is ‘Injury’. For example, there is an uneven pathway, you trip, fall and injure yourself. If a person could have been harmed or injured because of an occurrence, the report type is ‘Near Miss’. For example, there is an uneven pathway, you stumble but don’t fall or injure yourself. If something in the workplace has the potential to cause an injury or near miss, the report type is ‘Hazard’. For example, you look down and notice the uneven pathway and note that it could be a tripping hazard.  Workplace Inspections Workplace Inspections are scheduled quarterly. They are a valuable process in identifying any hazards, allowing the OHS team to action and communicate any concerns. This allows us to maintain a safe and healthy workplace. The following workplace inspection checklists need to be completed during quarterly checks: ▪ Art Room ▪ External Grounds and Sporting Fields ▪ General Inspections ▪ Playground Equipment and Structures ▪ Shed, Workshops and Facilities Management Storage Please don’t wait for workplace inspections to report a hazard or near miss. See something, do something!  Workplace Inspection Process Completed Corrective Coloured Zone Wardens and actions are signed off their Deputy complete one and if required, EduSafe General Workplace Inspection Checklist every QUARTER for reports are actioned and their zone. Additional closed. checklists are completed by allocated members of staff. When completing the General Completing Conducting Workplace Inspection Checklist as a the Quarterly team, please make sure that you are Process Inspections specific with the location of the corrective action in Section 2. Overseein Corrective g the Actions Process Corrective actions are reviewed, controls/actions Checklists are are assigned to the relevant handed to Alisha person, and an appropriate Huggett. time frame is set. If required, identified hazards are reported on EduSafe Plus.  First Aid Procedures and Officers  First Aid Our First aid Our First Aid Kits Our First Aid Room is located: are stored: Officers have current training in: Administration First Aid Room HLTAID011 Building Warden Rooms HLTAID009 – CPR (CPR must be completed annually)  First Aid Procedures General First Aid Procedures for Staff and Students (as per the Department’s First Aid for Students and Staff Guidance): Danger Always check for any danger to you, any bystanders and then the injured student. Staff should not put themselves in danger when assisting an injured or sick student. Response Check if the student is conscious by seeing if they will respond when you talk to them, touch their hand or squeeze their shoulder. Send for help Call 000. Airways Check the student’s airway is clear and they are breathing. Breathing Check for breathing (look for chest movements, listen for air coming through the student’s mouth or nose or feel for breathing by placing a hand on the lower part of the student’s chest. CPR by trained staff If the student is unconscious and not breathing, apply CPR (cardiopulmonary resuscitation). Defibrillator If the student is unconscious and not breathing, apply an automated external defibrillator (AED) if one is available, if trained to do so. Some AEDs are not suitable for children so ensure the device is checked for suitability.  First Aid Officers The following staff members have been trained in the first aid course HLTAID011 and HLTAID009. They have been assigned as our First Aid Officers. Our First Aid Officers are always reviewed in Term 1 to ensure that we cater for the minimum ratio of trained staff outlined in our First Aid Risk Assessment. Mina Gabraeel Jess Williams Nicole Brakoulias-Wain Maree Garavelos Stacey Howard Kelly Reid Diane Saraceno Kirsty Rowlands Mark Warren Tyler Ellis Mikayla Coats Our First Aid Summary Sheet is displayed in the First Aid Room and on the OHS Notice Board.  Electrical Equipment All electrical equipment requires current testing and tagging outside of a 12-month warranty period. Please keep in mind that this includes personal products. Please ensure that all electrical cords are available during scheduled test and tag times. Cords that are not tagged must not be used within our workplace. Please report untagged leads to the OHS team. If new products have been approved for use within our school, a ‘New to Service’ sticker must be added to the cord and product details added to our ‘New Electrical Products Register’. See our OHS team for further details.  Traffic Management Plan Our Traffic Management Plan looks at identifying, reducing or monitoring risks involved with traffic. It is reviewed on an annual basis and can be accessed under Hazard Management – Traffic Management. It is important to keep in mind that ‘vehicles’ include such items as a lawn mower. If you are booking an incursion and the company requires a vehicle to enter the site, you will need to forward them our Traffic Management Plan and highlight the below restrictions: Vehicles are not allowed to move around our school site during the following time periods of peak pedestrian traffic: ▪ Drop off: 8.35am – 9.10am ▪ Recess: 10.55am – 11.35am ▪ Lunch: 1.25pm – 2.35pm ▪ Pick up: 3.15pm – 3.45pm Prior to entering our school, drivers of large vehicles must report to the office to arrange for a member of staff to act as a “spotter” to supervise vehicle movements whilst on site.  Manual Handling What is Manual Handling? Manual handling is any activity requiring the use of force, exerted by a person to lift, lower, push, pull, carry or otherwise move, hold or restrain an object, person or animal. (DET Manual Handling Guide) Manual Handling Training Who is required Training to complete it? Hazardous Manual Handling and Ergonomics eLearning All staff Module OHS Induction All staff, including CRTs Specialised training (e.g. hoist or wheelchair) – As needed, Particular depending on workplace requirements members of staff  Manual Handling & S.M.A.R.T Lifting It is important to take responsibility for your workspace and manage it well. This includes the following considerations: Identifying, reporting and assessing manual handling tasks. Completing detailed quarterly Workplace Inspections Checklists. Storing heavy and/or regularly used supplies on storage shelves between waist and shoulder height. Knowing where your nearest step ladder or trolley is located. Never standing on a chair or table to grasp out of reach items or to display student work. Keeping storage areas CLEAN AND TIDY. Referring to the acronym outlined in the DET Manual Handling Training PowerPoint Presentation: TILE – Task - Individual – Load – Environment. Ask yourself: “Can I change one or more of TILE to eliminate or reduce a manual handling hazard within my workspace?” Follow the S.M.A.R.T Lifting technique  COMPASS ICONS and DEFINITIONS  Understanding our COMPASS icons We use COMPASS to communicate important student information. Please refer to the table below to familiarise yourself with our school’s COMPASS icons and their definitions. Please ensure you access and view all relevant student information:  Emergency Management  Emergency Management Process The code system listed below will be used to communicate which evacuation process staff need to follow in the event of an emergency or evacuation drill. CODE GREEN OVAL EVACUATION CODE PINK GYM EVACUATION CODE ORANGE LOCK DOWN CODE YELLOW OFF-SITE EVACUATION Emergency Management Process Warden Zone Map Using our QR code to report accountability  QR Code to link Google Form Cross checking the accountability of our school community during an evacuation drill or emergency can be challenging, particularly in a Code Orange Lock Down. With the focus on efficiency and accuracy, we have an Evacuation Google Form that is linked to a Google Sheet. The form works through a range of questions to ensure all staff, students, visitors and contractors have been accounted for. A QR Code has been linked to the form. During an evacuation, staff will scan the QR code and accurately complete all fields. Responses should be checked for mistakes before pressing the SUBMIT button. ALL ES MUST SCAN THE QR CODE THEMSELVES TEACHERS WILL CHECK IN ANY OTHER VISITORS WITH THEM A second QR Code has been prepared to link the Incident Management Team (IMT) to a Response Spreadsheet. As staff complete and submit their Google Form, the live Response Spreadsheet will continually update. Formulas have been embedded within the spreadsheet to automatically cross check categories within the certain fields.  QR Code to link Google Form The Evacuation Form QR Code for staff to scan has been inserted into our Evacuation Process Chart. This document is displayed around the workplace providing access to the QR code from all areas within our school. Hard copy posters of this QR are available in our Evacuation Kit if you haven’t had the opportunity to scan before arriving at the assembly location. The link to the form has also been included on this poster. During a Lock Down, this link will allow you to complete the form on a computer. If phone services are down during an emergency, the paper class lists in our evacuation kit can be used as a back-up method. If a staff member or CRT does not have a phone on them, another staff member can scan for a second time using the QR poster at the assembly point. Each time you scan the QR Code, a new page in your internet application will appear. Staff can move between the pages within their internet to view each QR form if responses require editing.  Completing the QR Form Once you have scanned the Evacuation Form QR Code, please complete all relevant fields. The FIRST section that will appear includes ‘I am currently a’: Select the category that reflects your position during the evacuation or drill. Select NEXT to move to Section Two of this form.  Teacher in Charge of a Class (including CRT) The next sections goes through the process for ‘Teacher in Charge of Class’: Answer each question within this section: Note: During a Code Green, Pink or Yellow, other staff members may arrive with your missing student. If you select ‘Yes’ you will be taken to the ‘Additional If you select ‘No’ in this Students’ section. question, you will be taken to the ‘Missing Student’ section.  Teacher in Charge of a Class – Additional Students Answer each question within this section: Note: During a Code If you select ‘Yes’ in this question, Green, Pink or Yellow, If you select ‘No’ you will be taken to other staff members you will be taken to the ‘Additional the ‘Split Class Students’ section. may arrive with your Students’ section. missing student.  Teacher in Charge of a Class – Split Class Students Answer each question within this section: If you select ‘Yes’ you will be taken to the ‘Additional Occupants’ section. If you select ‘No’ in this question, you will be taken to the ‘Name of the Missing Split Class Students’ section. If you select ‘Yes’ in this If you select ‘No’ you will be question, you will be taken to taken to the ‘Additional the ‘Split Class Students Occupants’ section. Accounted for’ section.  Teacher in Charge of a Class – Additional Occupants Answer each question within this section: If you select ‘Yes’ in this If you select ‘No’ you will be question, you will be taken taken to the ‘Coloured Zone to the ‘Additional Occupants’ Wardens’ section. section.  Coloured Zone Wardens If you select ‘Yes’ you will be If you select ‘No’ you will be taken to the ‘Coloured Zone taken to the ‘Submit’ button. Warden Report’ section. This section of the form is ONLY for coloured wardens to complete. They report if their zone has been swept and cleared. If you HAVE swept and cleared your allocated coloured zone, please respond to the first Making changes to a submitted form: question: ‘I HAVE’ swept and cleared the If you need to make changes to QR form that you following coloured zone’ by selecting YOUR have just submitted, simply click the ‘Edit your colour in the dropdown box. response’ link, make the relevant changes and re-submit your updated form. If you have NOT been able to sweep and clear your allocated coloured zone, please respond only to the SECOND question: ‘I HAVE NOT swept and cleared the following coloured zone’ by selecting YOUR colour in the dropdown box. Select your name from the list. Select the SUBMIT button to finalise your Evacuation Form for our IMT to review, monitor and respond to.  Staff Member or Approved Contractor with a Small Focus Group The next sections goes through the process for ‘Staff members or approved contractors with a small focus group: Select NEXT to move to Section Two of this form.  Staff Member or Approved Contractor with a Small Focus Group Answer each question within this section: This category moves onto the Additional Occupants section then the Coloured Warden sections before submitting. If you select ‘No’ in this question, you will If you select ‘Yes’ you will be taken to be taken to the ‘Missing Students in my the ‘Additional Occupants’ section. Focus Group’ section.  Staff Member Without a Class (including First Aid Room The next sections goes through the process for ‘Staff members without a class (including First Aid Room)’: Select NEXT to move to Section Two of this form.  Staff Member Without a Class (including First Aid Room Answer each question within this section: This category moves onto the Additional Students, Additional Occupants section then the Coloured Warden sections before submitting.  Staff Member Without a Class (including First Aid Room The next sections goes through the process for ‘Contractors or Visitors’: Select NEXT to move to Section Two of this form.  Contractor or Visitor Answer each question within this section: This category is quick and easy with only one section. Contractors and Visitors can either QR themselves and complete this section OR you can include them in your QR form under the relevant ‘Additional Occupant’ section. Coloured Zone Wardens  Coloured Zone Wardens Coloured Warden Cards contain basic information about the specific zone, key IMT contacts, warden responsibilities and Front of useful emergency details. card These cards will be placed in each of the Warden Rooms. They need to be accessible in an emergency, however, please keep in mind that they contain confidential phone numbers of the IMT. Back of card  Wardens Room Signs Warden Room Signs can be displayed at the entrance to the Warden and Deputy room of each coloured zone. Warden Room They help communicate the expectations of the task and clearly identify which spaces within our school have been allocated as a Warden or Deputy. Deputy Room  Coloured Zone Wardens What is the role of a Coloured Zone Warden? ▪ Act as directed by the Chief Warden. ▪ Wear your high vis vest and collect first aid kit. ▪ Where safe to do so, sweep all internal and external spaces within my coloured zone. ▪ Collect anyone left behind (e.g. contractors, staff, visitors and/or students) whilst conducting the sweep and deliver them to the appropriate staff member at the assembly point. ▪ Report any hazards or concerns to the IMT as soon as possible (see contact details in IMT Contacts QR). ▪ At the assembly point, complete all appropriate fields within the QR Form, including, reporting ONE of the following details in the final section: I HAVE swept and cleared my zone. I HAVE NOT swept and cleared my zone.  Coloured Zone Wardens What is the role of a Coloured Deputy Warden ▪ Put on a high vis vest ▪ Take the Warden’s class, along with my class to the assembly point. ▪ Take on the role of the Warden if they are absent.  Coloured Zone Wardens What if there is a CRT in the Warden room? ▪ The Deputy steps in  WHO ARE THE WARDENS? SPACE WARDEN DEPUTY GYM Mikayla Gemma HIVE Di THRIVE Jess Kelly STRIVE Tamara Jade Linda -also sweep portable toilets JIVE PORTABLES Nala Marc -also sweep portable toilets  Additional Emergency Management Resources  Emergency Management Social Stories We have prepared optional resources for students during an emergency situation to support them to keep calm. Please feel free to publish these resources for students in your class that may benefit from the additional support. The two main resources include: 1. Evacuation Process Social Story – These cards reflect the details in our Evacuation Process Chart and Student Induction. 2. Keep Calm– These cards offer strategies to support your students in keeping calm during an emergency. Please feel free to adapt these cards to suit your student’s needs. This information has been included in our Student Induction.  Thank you for taking part in our 2025 OHS Staff Induction Please use the following link to complete your Staff Induction Checklist: https://forms.gle/tvj7jJ5d689 1ahry6 Brain break and then…….snack