CETS464 Bid Package Process Requirement PDF

TOPIC 2: BIDDING: PACKAGE, PROCESS & REQUIREMENTS Based on RA 9184 and its Revised IRR...

TOPIC 2: BIDDING: PACKAGE, PROCESS & REQUIREMENTS Based on RA 9184 and its Revised IRR CHED Memorandum Order No 92 S2017 ENGR. JUNE CARLO S. ENCABO, RMP, PPS2, SO2 Part-Time Faculty, Department of Civil Engineering, CIT-U Engineer III, Office of the City Engineer, CLGU Naga, Cebu Division Head, Transport Concerns and Traffic Engineering, CNTMA Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment INTENDED LEARING OUTCOME: TOPIC 2: Understand and Apply the Legal Requirements for Bid Packages: Students will be able to identify and explain the components of a bid package, including their purpose, and apply the legal requirements and processes outlined in RA 9184 during bid preparation. Develop and Evaluate Compliant Bid Packages: Students will be able to prepare comprehensive bid packages that comply with RA 9184, and critically assess bid submissions for adherence to legal and procedural standards. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment INTRODUCTION: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment INFRASTRUCTURE PROJECTS are undertakings to construct, improve, rehabilitate, demolish, repair, restore, or maintain roads and bridges, railways, airports, seaports, communication facilities, civil works components of information technology projects. It also encompasses infrastructures such as irrigation, flood control and drainage, water supply, sanitation, sewerage and solid waste management systems, shore protection, energy/power and electrification facilities, national buildings, school buildings, hospital buildings, and other related construction projects of the government. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment OTHER TERMS: The bidder shall be referred to differently at different stages of the procurement process. Thus, the bidder is called: 1.“prospective bidder” from the posting of the Invitation to Bid (IB) to the simultaneous submission of the Technical and Financial Bids; 2.“eligible bidder” after passing the eligibility check/screening; 3.“bidder with the LCB” after detailed evaluation; 4.“bidder with the LCRB” after passing post-qualification; and 5.“contractor” after the issuance of the NTP. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment OTHER TERMS: The term “bid” will be used instead of “proposal” or “offer.” “Eligibility Check” and “Eligibility Screening” shall be used interchangeably. Eligibility Requirements are Eligibility Documents enclosed in the Technical Bid Envelope together with the technical documents. The Technical Envelope contains the Technical component of the bid together with the eligibility requirements. The Financial Envelope contains the Financial component of the bid. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: PRE-PROCUREMENT ISSUANCE OF NTP CONFERENCE ADVERTISEMENT/ CONTRACT POSTING OF IB APPROVAL PRE-BID CONTRACT CONFERENCE PREPARATION AND SIGNING SUBMISSION & RECEIPTS OF BIDS/ APPROVAL OF BAC BID OPENING RES/ ISSUANCE OF NOA BID EVALUATION POST- QUALIFICATION Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PROCUREMENT OF INFRASTRUCTURE PROJECTS Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PREPARATION OF PROCUREMENT THREE STAGES: PROCUREMENT Ensuring that detailed engineering design are conducted, PLANNING plans for procurement are linked to budgets Transformation of all information, accurately and comprehensively, PREPARATION OF including the kind and form of prescribed documents which the BIDDING DOCUMENTS bidder needs to prepare its bid. CONDUCT OF PRE- A forum where all officials of the procuring entity (PE) involved in the PROCUREMENT project meet to discuss all aspects of the project to determine its CONFERENCE readiness to undertake the procurement. It focuses on the Technical Specifications, the ABC, method of procurement, availability of budget, among others. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PROCUREMNT PLANNING: PURPOSE: For the PE to schedule its procurement activities in advance, consistent with its approved budget and its target date of implementation. For infrastructure projects, the Annual Procurement Plan (APP) shall consider the appropriate timing/phasing of related project activities such as engineering design and acquisition of Right of Way (ROW) to reduce/lower project costs, among others. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment What is the importance of Detailed Engineering? No bidding and award of contract shall be made unless the detailed engineering investigations, surveys and designs including the acquisition of the ROW for the project have been sufficiently carried out and duly approved in accordance with the standards and specifications prescribed by the Head of Procuring Entity (HoPE) concerned or his duly authorized representative, pursuant to the recommendation of the end-user or implementing unit and in accordance with the provisions of Annex “A” of the 2016 IRR. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment What is the importance of Detailed Engineering? In case of projects with pending acquisition of right-of-way site or location, the procurement process may commence, but no award of contract shall be made until an authority or permit to enter is issued by the property owner, or a notarized deed of sale or deed of notation is executed in favor of the government, or a writ of possession is issued by a court of competent jurisdiction, as the case may be. The exception is in case of design and build schemes, wherein bidders are allowed to submit detailed engineering designs as part of their bids. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Activities under Detailed Engineering: Construction Soil and Foundation Survey Site Investigation Materials Investigation Investigation Technical Quantity and Cost Design Plans Program of Works Specifications Estimates Construction Right of Way Plans Submission of Design Schedule and and Acquisition Utility Relocation Plan Report Cashflow Schedule EIS for Critical Project Value Engineering Bid/tender COSH Program (DENR) Studies Documents Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Work under DE shall include the following: Field Survey and Design Standards Contract Plans Quantities Investigation Special Provisions Unit Prices ABC Bidding Documents Contract Time/ POW Warranty Period Value Engineering Duration Site/ Right of Way Acquisition Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PREPARATION OF BIDDING DOCUMENTS Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS It refer to the documents issued by the Procuring Entity as the basis for bids, furnishing all information necessary for a prospective bidder to prepare a bid for the Goods, Infrastructure Projects and/or Consulting Services required by the Procuring Entity. Shortened as “Bid Docs” Shall be prepared by the Procuring Entity following the standard forms and manuals prescribed by the GPPB; In the case of private industry – the form prescribed by the company. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS WHO SHALL PREPARE THE BIDDING DOCUMENTS: The following must participate in the preparation of the bidding documents: 1.The Bids and Awards Committee (BAC); 2.The Technical Working Group (TWG); 3.The End-user Unit/Implementing Unit (EU/IU); 4.Consultants, if any; and 5.The BAC Secretariat (BAC Sec). Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS WHEN SHOULD YOU PREPARE THE BID DOCS? The bidding documents must be prepared in time for presentation at the pre-procurement conference. After the conference, and preferably before the advertisement and/or posting of the Invitation to Bid (IB), it should be ascertained that these documents are finalized. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS 1. ABC; 2. Invitation to Bid/Request for Expression of Interest; 3. Eligibility Requirements; 4. Instructions to Bidders, including scope of bid, documents comprising the bid, criteria for eligibility, bid evaluation methodology/criteria in accordance with the Act, and post- qualification, as well as the date, time and place of the pre- bid conference (where applicable), submission of bids and opening of bids; Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS 5. Terms of Reference, for Consulting Services; 6. Scope of work, where applicable; 7. Plans/Drawings and Technical Specifications; 8. Form of Bid, Price Form, and List of Goods or Bill of Quantities; 9. Delivery Time or Completion Schedule; 10.Form, Amount, and Validity Period of Bid Security; 11.Form, Amount, and Validity of Performance Security and Warranty; and 12.Form of Contract and General and Special Conditions of Contract. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) Refers to the budget for the contract duly approved by the HoPE, as provided for in the General Appropriations Act (GAA), continuing, and automatic appropriations, in the case of national government agencies (NGAs); the corporate budget for the contract approved by the governing board, pursuant to Executive Order (E.O). No. 518, s. 1979, in the case of GOCCs and GFIs, and R.A. 8292 in the case of SUCs; Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) The budget approved by the Sanggunian through an appropriations ordinance in the case of LGUs. For multi-year contracts, for which a Multi-Year Obligational Authority (MYOA) or an equivalent document is required, the ABC shall be that incorporated in the project cost reflected in the MYOA or equivalent document. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) For Foreign-funded Procurement, the ABC refers to the cost estimate prepared by the Procuring Entity and approved by the foreign government/foreign or international financing institution as specified in the Treaty or International or Executive Agreement.(a) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) Factors in determining the ABC: The cost or market price of the product or service itself; Incidental expenses like taxes, training costs if necessary, and cost of inspection; The cost of money, to account for government agencies usually buying on credit terms; and Inflationary factor, since the planning phase is usually done one year ahead of the actual procurement date. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) HOW DO YOU COMPUTE THE ABC? DIRECT COST Note: 1. Materials For Materials, it shall include the cost at source, 2. Labor 3. Equipment handling, hauling, and storage expenses, and 4. Cost of Permits allowance/waste of not more than 5% of the quantity Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) HOW DO YOU COMPUTE THE ABC? DIRECT COST Note: 1. Materials 2. Labor 3. Equipment For Labor, salaries and wages, and fringe benefits. 4. Cost of Permits Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) HOW DO YOU COMPUTE THE ABC? DIRECT COST Note: 1. Materials 2. Labor For Equipment, operational rental rates instead of bare 3. Equipment rental rates. 4. Cost of Permits Mobilization and Demobilization shall not exceed 1% of the EDC for Civil Works items. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) HOW DO YOU COMPUTE THE ABC? INDIRECT COST Note: 1. OCM For OCM (Overhead, Contingencies and 2. Profit Miscellaneous expenses), ranges from 7-11%, 0.5-3%, 3. VAT 0.5-1% of the EDC, respectively. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) HOW DO YOU COMPUTE THE ABC? INDIRECT COST Note: 1. OCM For PROFIT, shall be 8% of the EDC for projects above 2. Profit 3. VAT P5Million and 10% for projects P5Million and below. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) HOW DO YOU COMPUTE THE ABC? INDIRECT COST Note: 1. OCM For VAT, shall be 5% of the sum of the EDC, OCM and 2. Profit Profit. 3. VAT Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) HOW DO YOU COMPUTE THE ABC? The following items shall not be subjected to OCM and Profit mark-up: Mobilization and demobilization Provision of Service Vehicle Permits and Clearances Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS FORMS AND CONTENTS A. APPROVED BUDGET FOR THE CONTRACT (ABC) SUGGESTED PERCENTAGES TO BE USED FOR OCM: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS REFERENCE TO BRAND NAMES Specifications for the procurement of Goods shall be based on relevant characteristics, functionality and/or performance requirements. Reference to brand names shall not be allowed except for items or parts that are compatible with the existing fleet or equipment of the same make and brand, and to maintain the performance, functionality and useful life of the equipment. This Section shall also apply to the goods component of Infrastructure Projects and Consulting Services.(a) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING DOCUMENTS ACCESS TO INFORMATION In all stages of the preparation of the Bidding Documents, the Procuring Entity shall ensure equal access to information. Prior to their official release to prospective bidders, no aspect or part of the Bidding Documents shall be divulged or released to any prospective bidder or person having direct or indirect interest in the project to be procured, or to any party, except those officially authorized in the handling of the documents. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: PRE-PROCUREMENT ISSUANCE OF NTP CONFERENCE ADVERTISEMENT/ CONTRACT POSTING OF IB APPROVAL PRE-BID CONTRACT CONFERENCE PREPARATION AND SIGNING SUBMISSION & RECEIPTS OF BIDS/ APPROVAL OF BAC BID OPENING RES/ ISSUANCE OF NOA BID EVALUATION POST- QUALIFICATION Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment CONDUCT OF PRE-PROCUREMENT CONFERENCE Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PRE-PROCUREMENT CONFERENCE LET US HAVE A REVIEW: CONDUCT OF PRE- A forum where all officials of the procuring entity (PE) involved in the PROCUREMENT project meet to discuss all aspects of the project to determine its CONFERENCE readiness to undertake the procurement. It focuses on the Technical Specifications, the ABC, method of procurement, availability of budget, among others. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PRE-PROCUREMENT CONFERENCE WHEN TO CONDUCT PRE-PROC? The pre-procurement conference must be conducted prior to the advertisement and/or posting of the IB. (2016 IRR Section 20.1) At least seven (7) days prior to the advertisement and/or posting of the IB would be an advisable timeframe for the BAC to call for a pre- procurement conference. This is to give the BAC Secretariat and the Implementing Unit/End-user Unit sufficient time to incorporate the necessary changes, amendments or revisions, if any, to the bidding documents as agreed upon by the participants. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PRE-PROCUREMENT CONFERENCE WHO ARE THE PARTICIPANTS OF THE PRE-PROC? The participants in a pre-procurement conference are: 1. The BAC; 2. The Secretariat; 3. The Implementing Unit or End-user Unit; 4. The TWG 5. Consultants/technical experts, if any, who assisted in the preparation of the technical specifications and bidding documents for the procurement at hand; 6. Other officials concerned, as may be required. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BIDDING PROCESS: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment WHAT IS COMPETITIVE BIDDING? WHO ARE THE PARTICIPANTS OF THE PRE-PROC? The participants in a pre-procurement conference are: 1. The BAC; 2. The Secretariat; 3. The Implementing Unit or End-user Unit; 4. The TWG 5. Consultants/technical experts, if any, who assisted in the preparation of the technical specifications and bidding documents for the procurement at hand; 6. Other officials concerned, as may be required. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment WHAT IS COMPETITIVE BIDDING? is a method of procurement that is open to any interested and qualified party. A Procuring Entity should, therefore, see to it that its procurement program allows enough time to conduct such Public Bidding. The procurement process from the opening of bids up to the award of contract should not exceed three (3) months, or a shorter period to be determined by the Procuring Entity concerned. (2016 IRR Section 38.1) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment WHAT IS COMPETITIVE BIDDING? Competitive Bidding consists of the following processes: advertisement, eligibility check/screening of prospective bidders, pre-bid conference, submission and receipt of bids, opening and preliminary examination of bids, detailed evaluation of bids, post-qualification, and award of contract. (2016 IRR Section 5 [h]) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment WHAT IS COMPETITIVE BIDDING? Competitive Bidding consists of the following processes: advertisement, eligibility check/screening of prospective bidders, pre-bid conference, submission and receipt of bids, opening and preliminary examination of bids, detailed evaluation of bids, post-qualification, and award of contract. (2016 IRR Section 5 [h]) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: PRE-PROCUREMENT ISSUANCE OF NTP CONFERENCE ADVERTISEMENT/ CONTRACT POSTING OF IB APPROVAL PRE-BID CONTRACT CONFERENCE PREPARATION AND SIGNING SUBMISSION & RECEIPTS OF BIDS/ APPROVAL OF BAC BID OPENING RES/ ISSUANCE OF NOA BID EVALUATION POST- QUALIFICATION Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Advertise and Post of IB What is an Invitation to Bid (IB)? The IB serves as the notice to the public and all interested parties of the procurement and bidding opportunities of the Procuring Entity. Why do we post Invitation to Bid (IB)? It ensures that widest possible dissemination will increase the number of prospective bidders and intensify competition for the procurement activity or project. Intensified competition, in turn, will ensure that the government, in general, and the Procuring Entity, in particular, will get the best possible proposals as to quality and cost. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Advertise and Post of IB Contents of an IB: 1. The name and location of the contract to be bid; 2. The project background and other relevant information regarding the proposed contract works, including a brief description of the type, size, major items, and other important or relevant features of the works; 3. A general statement on the criteria to be used by the Procuring Entity for: The eligibility check/screening; The preliminary examination and detailed evaluation of bids; Post-qualification; and Award Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Advertise and Post of IB Contents of an IB: 4. The date, time and place of the deadline for: The submission and receipt of the eligibility requirements; The pre-bid conference, if any; The submission and receipt of bids; and The opening of bids; 5. The ABC; 6. The source of funding; 7. The place, time and website where the bidding documents may be secured or downloaded, and where required, the price of the bidding documents, in accordance with 2016 IRR Section 17.4; Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Advertise and Post of IB Contents of an IB: 8. The contract duration; 9. The name, address, telephone number, facsimile number, e-mail and website addresses of the concerned Procuring Entity, as well as its designated contact person; and 10. Such other necessary information deemed relevant by the Procuring Entity. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Advertise and Post of IB When, where and how long do you post an IB? Posted at any conspicuous place reserved for this purpose in the premises of the Procuring Entity concerned for seven (7) calendar days as certified by the head of the BAC Secretariat of the Procuring Entity concerned; Posted continuously in the PhilGEPS website, the website of the Procuring Entity concerned, if available, and the website prescribed by the foreign government/foreign or international financing institution, if applicable, for seven (7) calendar days starting on date of advertisement; Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SAMPLE IB: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SAMPLE IB: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SAMPLE IB: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SAMPLE IB: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SAMPLE IB: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Issue the Bidding Documents: When must the bid docs be made available? BAC shall make the bidding documents available from the time the Invitation to Bid is first advertised and/or posted until the deadline for the submission and receipt of bids. How much is the Bid Docs? Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Issue the Bidding Documents: How are bidding documents issued? A complete set of Bidding Documents may be acquired by prospective bidders from the BAC Secretariat during the period of availability of the Bidding Documents. If the bidding documents are being sold, only those bidders that have paid the amount required shall be issued bidding documents and be allowed to submit bids. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Issue the Bidding Documents: How are bidding documents issued? The BAC Secretariat shall also post the Bidding Documents in the PhilGEPS website, the website of the Procuring Entity and the website prescribed by the foreign government/foreign or international financing institution, if applicable, from the time the IB is advertised. Bidding documents may be downloaded from any of the said websites, provided that upon submission of their bids, the bidder shall pay the applicable fee, if required. In such a case, bidders submitting their bids may be required to show the official receipt as proof of payment. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Issue the Bidding Documents: How are bidding documents issued? The BAC Secretariat shall also post the Bidding Documents in the PhilGEPS website, the website of the Procuring Entity and the website prescribed by the foreign government/foreign or international financing institution, if applicable, from the time the IB is advertised. Bidding documents may be downloaded from any of the said websites, provided that upon submission of their bids, the bidder shall pay the applicable fee, if required. In such a case, bidders submitting their bids may be required to show the official receipt as proof of payment. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Issue the Bidding Documents: Responsibility of the Prospective Bidder: Taken steps to carefully examine all of the bidding documents; Acknowledged all conditions, local or otherwise, affecting the implementation of the contract; Made an estimate of the facilities available and needed for the contract to be bid, if any; and Complied with his responsibility that it shall be the responsibility of all those who have properly secured the bidding documents to inquire and secure supplemental/bid bulletins that may be issued by the BAC. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: PRE-PROCUREMENT ISSUANCE OF NTP CONFERENCE ADVERTISEMENT/ CONTRACT POSTING OF IB APPROVAL PRE-BID CONTRACT CONFERENCE PREPARATION AND SIGNING SUBMISSION & RECEIPTS OF BIDS/ APPROVAL OF BAC BID OPENING RES/ ISSUANCE OF NOA BID EVALUATION POST- QUALIFICATION Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PRE-BIDDING CONFERENCE What is a pre-bid conference? The initial forum where the Procuring Entity’s representatives and the prospective bidders discuss the different aspects of the procurement at hand. Participants discuss the legal, technical and financial components of the contract to be bid. This is also an opportunity for the prospective bidders to request for clarifications about the bidding documents. However, it should be noted that any statement made at the pre-bid conference would not modify the terms of the bidding documents, unless such statement is specifically identified in writing as an amendment of the documents and issued as a supplemental/bid bulletin. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PRE-BIDDING CONFERENCE When to hold a pre-bod conference? The pre-bid conference must be held at least twelve (12) calendar days before the deadline for the submission and receipt of bids, but not earlier than seven (7) calendar days from the PhilGEPS posting of the Invitation to Bid or the Bidding Documents. What if the pre-bid conference was held less 12CD before the deadline of the submission and receipts of bid? Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PRE-BIDDING CONFERENCE Minutes of the pre-bid conference: The minutes of the pre-bid conference shall be recorded and prepared not later than five (5) calendar days after the pre-bid conference, and shall be made available to prospective bidders not later than five (5) days upon written request. Decisions of the BAC amending any provision of the Bidding Documents shall be issued in writing through a Supplemental/Bid Bulletin at least seven (7) calendar days before the deadline for the submission and receipt of bids Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment PRE-BIDDING CONFERENCE Who are the participants? 1. The BAC; 2. The BAC Secretariat; 3. The TWG members and consultants, if any; 4. The Implementing Unit/End-user Unit; 5. The prospective bidders; and 6. The Observers. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: PRE-PROCUREMENT ISSUANCE OF NTP CONFERENCE ADVERTISEMENT/ CONTRACT POSTING OF IB APPROVAL PRE-BID CONTRACT CONFERENCE PREPARATION AND SIGNING SUBMISSION & RECEIPTS OF BIDS/ APPROVAL OF BAC BID OPENING RES/ ISSUANCE OF NOA BID EVALUATION POST- QUALIFICATION Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment ELIGIBILITY REQUIREMENTS What are the MINIMUM eligibility requirements? CLASS “A” CLASS “B” DOCUMENTS DOCUMENTS LEGAL DOCUMENTS JOINT-VENTURE TECHNICAL AGREEMENT DOCUMENTS FINANCIAL DOCUMENTS Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment ELIGIBILITY REQUIREMENTS What is inside LEGAL DOCUMENTS Registration certificate from SEC, Department of Trade and Industry (DTI) for sole proprietorship, or CDA for cooperatives. Mayor’s/Business permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or the equivalent document for Exclusive Economic Zones or Areas. Tax clearance per E.O. 398, s. 2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR). Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment ELIGIBILITY REQUIREMENTS SAMPLE PHOTO: SEC/DTI/CDA Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment ELIGIBILITY REQUIREMENTS SAMPLE PHOTO: MAYORS PERMIT/ TAX CLEARANCE Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment ELIGIBILITY REQUIREMENTS What is inside TECHNICAL DOCUMENTS Statement of the prospective bidder of all its ongoing government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid. Statement of the bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be bid, except under conditions provided for in Sections 23.4.1.3 and 23.4.2.4 of RA9184 IRR Valid Philippine Contractors Accreditation Board (PCAB) License or Special PCAB License in case of Joint Ventures, and registration for the type and cost of the contract to be bid. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment ELIGIBILITY REQUIREMENTS What is inside FINANCIAL DOCUMENTS The prospective bidder’s audited financial statements, showing, among others, the prospective bidder’s total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission. The prospective bidder’s computation of Net Financial Contracting Capacity (NFCC). Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment WHAT IS NFCC? serves as a financial measure used to determine a bidder's capacity to undertake a project and is a critical factor in ensuring that bidders have sufficient financial resources to complete the contract Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Can a Procuring Entity require additional eligibility documents from prospective bidders? No, the Procuring Entity is proscribed from requiring additional eligibility documents because the list of eligibility requirements has already been streamlined/simplified by the GPPB. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS Two-Envelope System - 1St ENVELOPE – Eligibility Requirements Technical Proposal - 2nd ENVELOPE – Financial Proposal SUBMITTED to the BAC on the date, time, and place specified in the Invitation to Bid. DATE OF SUBMISSION: should not be later than the following period from the last day of posting of IB. - 50CD for 50M and below - 65CD for above 50M Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS What is the content of the 1st ENVELOPE? 1. PhilGEPS Certificate of Registration and membership 2. PCAB License and Registration; 3. Statement of all Ongoing Government and Private Contracts; 4. Statement of SLCC; 5. NFCC Computation; 6. JVA, if applicable; 7. Bid security 8. Project Requirements, which shall include the following: Organizational chart for the contract to be bid; List of contractor’s personnel; List of contractor’s major equipment unit; 9. Omnibus Sworn Statement in accordance with Section 25.3 of this IRR; Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS What is the content of the 2nd ENVELOPE? 1. Bid Form using the form prescribed in the bidding documents; 2. Bid prices in the prescribed form of the Bill of Quantities; 3. Detailed estimates including a summary sheet indicating the unit prices of construction materials, labor rates and equipment rentals used, indicating also the direct and indirect costs, in coming up with the bid; and 4. Cash flow by the quarter or payments schedule. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS Unsealed or unmarked bid envelopes shall be rejected. However, bid envelopes that are not properly sealed and marked, as required in the Bidding Documents, shall be accepted, provided that the bidder or its duly authorized representative shall acknowledge such condition of the bid as submitted. The BAC shall assume no responsibility for the misplacement of the contents of the improperly sealed or marked bid, or for its premature opening Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS Are BIDDERS allowed to modify their bids? A bidder may modify its bid, provided that this is done before the deadline for the submission and receipt of bids. Where a bidder modifies its bid, it shall not be allowed to retrieve its original bid, but shall only be allowed to send another bid equally sealed, properly identified, linked to its original bid and marked as a “modification,” thereof, and stamped “received” by the BAC. Bid modifications received after the applicable deadline shall not be considered and shall be returned to the bidder unopened. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS Are BIDDERS allowed to withdraw their bids? A bidder may, through a letter, withdraw its bid before the deadline for the receipt of bids. Withdrawal of bids after the applicable deadline shall be subject to appropriate sanctions as prescribed in this IRR. A bidder may also express its intention not to participate in the bidding through a letter which should reach and be stamped received by the BAC before the deadline for the receipt of bids. A bidder that withdraws its bid shall not be permitted to submit another bid, directly or indirectly, for the same contract. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS How to open/ preliminary examine bid documents? The BAC shall open the first bid envelopes in public to determine each bidder’s compliance with the documents required to be submitted for eligibility and for the technical requirements, as prescribed in this IRR. For this purpose, the BAC shall check the submitted documents of each bidder against a checklist of required documents to ascertain if they are all present, using a non-discretionary “pass/fail” criterion, as stated in the Instructions to Bidders. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS How to open/ preliminary examine bid documents? If a bidder submits the required document, it shall be rated “passed” for that particular requirement. In this regard, bids that fail to include any requirement or are incomplete or patently insufficient shall be considered as “failed.” Otherwise, the BAC shall rate the said first bid envelope as “passed.” Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS How to open/ preliminary examine bid documents? The BAC then immediately opens the envelope containing the Financial Proposal of each remaining bidder whose Technical Proposal (first envelope) was rated “passed.” The Financial envelope of each complying bidder shall be opened within the same day. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS How to open/ preliminary examine bid documents? The BAC determines whether all the requirements/documents required for the Financial Proposal are complete and sufficient, and if the total bid price does not exceed the ABC. If so, the BAC rates the bid “passed”. If not, then the BAC rates the bid “failed”. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS How to open/ preliminary examine bid documents? Only bids that are rated “passed” for both the Technical and Financial Proposals shall be considered for the next stage of the procurement process, i.e. detailed evaluation and comparison of bids. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS In case the bids cannot be opened as scheduled due to justifiable reasons, the BAC shall take custody of the bids submitted and reschedule the opening of bids on the next working day or at the soonest possible time through the issuance of a Notice of Postponement to be posted in the PhilGEPS website and the website of the Procuring Entity concerned. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment SUBMISSION AND OPENING OF BIDS Who are involved? 1.The BAC; 2.The TWG; 3.The BAC Secretariat 4.The prospective bidders; and 5.The Observers. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: PRE-PROCUREMENT ISSUANCE OF NTP CONFERENCE ADVERTISEMENT/ CONTRACT POSTING OF IB APPROVAL PRE-BID CONTRACT CONFERENCE PREPARATION AND SIGNING SUBMISSION & RECEIPTS OF BIDS/ APPROVAL OF BAC BID OPENING RES/ ISSUANCE OF NOA BID EVALUATION POST- QUALIFICATION Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BID EVALUATION: What is the purpose of bid evaluation? Detailed bid evaluation is done on bids that passed the preliminary examination of bids to determine the LCB. The entire evaluation process for the bids must be completed in not more than seven (7) days from the deadline for receipt of proposals. This is done by: 1. Establishing the correct calculated prices of the bids, through a detailed evaluation of the financial component of the bids; and 2. Ranking of the total bid prices as so calculated from the lowest to the highest. The bid with the lowest price shall be identified as the LCB. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BID EVALUATION: How are bids evaluated? The BAC shall immediately conduct a detailed evaluation of all bids using non-discretionary criteria in considering the following: Completeness of the bid. A required item is provided, but no price is indicated, the same shall be considered as non-responsive, but specifying a zero (0) or a dash (-) for the said item would mean that it is being offered for free to the Government, except those required by law or regulations to be provided for; and Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BID EVALUATION: How are bids evaluated? The BAC shall immediately conduct a detailed evaluation of all bids using non- discretionary criteria in considering the following: Arithmetical corrections. Consider computational errors and omissions to enable proper comparison of all eligible bids. It may also consider bid modifications if expressly allowed in the Bidding Documents. Any adjustment shall be calculated in monetary terms to determine the calculated prices Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment BID EVALUATION: How are bids evaluated? Arithmetical corrections. In case of discrepancies between: (a) bid prices in figures and in words, the latter shall prevail; (b) total price per item and unit price for the item as extended or multiplied by the quantity of that item, the latter shall prevail; (c) stated total price and the actual sum of prices of component items, the latter shall prevail; (d) unit cost in the detailed estimate and unit cost in the bill of quantities, the latter shall prevail. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment What if only one prospective bidders submits a bid? Even if only one prospective bidder submits a bid envelope, the bidding process shall proceed. The BAC should not declare a failure of bidding. If its bid is found to be responsive to the bidding requirements, its bid will be declared as an SCRB and considered for contract award. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment What is NO-CONTACT RULE? The BAC and the TWG shall not entertain clarifications from Bidders, neither shall they initiate communication with the Bidders, during the bid evaluation stage. There are two reasons for this rule: There is no need for clarifications of technical issues since the evaluation is focused on arithmetical computations which are determined from the face of the bid itself; and Communications with the Bidders might lead to possible collusion or the Bidder might try to unduly influence the outcome of the bidding process. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: PRE-PROCUREMENT ISSUANCE OF NTP CONFERENCE ADVERTISEMENT/ CONTRACT POSTING OF IB APPROVAL PRE-BID CONTRACT CONFERENCE PREPARATION AND SIGNING SUBMISSION & RECEIPTS OF BIDS/ APPROVAL OF BAC BID OPENING RES/ ISSUANCE OF NOA BID EVALUATION POST- QUALIFICATION Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment POST-QUALIFICATION: Purpose: Is the process of verifying, validating and ascertaining all the statements made and documents submitted by the bidder with the LCB using non- discretionary criteria. If the BAC determines that the bidder with the LCB is responsive to the bid requirements, the BAC shall declare the bid to be the LCRB, and recommend to the HoPE the award of contract to the said bidder at its submitted bid price or calculated bid price, whichever is lower. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment FLOW CHART AND TIMETABLE: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment What if only one prospective bidders submits a bid? Even if only one prospective bidder submits a bid envelope, the bidding process shall proceed. The BAC should not declare a failure of bidding. If its bid is found to be responsive to the bidding requirements, its bid will be declared as an SCRB and considered for contract award. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment What happens if a bidder is related within the third civil degree by consanguinity or affinity to the HoPE, members of the BAC, the TWG, the BAC Secretariat, Head of the End-user Unit/Implementing Unit or project consultants? Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment What happens if a bidder is related within the third civil degree by consanguinity or affinity to the HoPE, members of the BAC, the TWG, the BAC Secretariat, Head of the End-user Unit/Implementing Unit or project consultants? Bidders with relatives in the Procuring Entity covered by the prohibition are disqualified from participating, even if their relatives intend to inhibit themselves from participating in the procurement process. Such bidders are disqualified from participating as they will have direct access to information that may substantially affect the results of the bidding. (2016 IRR Section 47.1) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS464 : Advanced Construction Methods and Equipment What happens if a bidder is found to have committed an act that constitutes fraud or misrepresentation or to have colluded with others for the purpose of influencing the outcome of the Bidding? Such bidder will be disqualified by the BAC, its bid security forfeited and, upon conviction, it will suffer the penalty of imprisonment of not less than six (6) and one (1) day and not more than fifteen (15) years, (2016 IRR Section 65.2) and likewise suffer the administrative penalties of suspension for one (1) year from participation in government procurement for the first offense, and suspension for two (2) years for the second offense. (2016 IRR Section 69.1) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.