Podcast
Questions and Answers
What is the first step in the procurement process as outlined in the flow chart?
What is the first step in the procurement process as outlined in the flow chart?
- Advertisement/Posting of IB (correct)
- Pre-bid Conference
- Issuance of Notice to Proceed (NTP)
- Bid Evaluation
Which step directly follows the submission and receipt of bids?
Which step directly follows the submission and receipt of bids?
- Contract Signing
- Bid Evaluation (correct)
- Pre-Bid Conference
- Post-Qualification
What is the purpose of the post-qualification step in the procurement process?
What is the purpose of the post-qualification step in the procurement process?
- To finalize contract amounts
- To prepare the advertisement for the next bid
- To announce the winning bid publicly
- To verify the qualifications of the shortlisted bidders (correct)
Which action occurs last in the procurement flow chart?
Which action occurs last in the procurement flow chart?
What is the purpose of the pre-bid conference?
What is the purpose of the pre-bid conference?
What is the primary focus of the access to information clause in the bidding process?
What is the primary focus of the access to information clause in the bidding process?
Which of the following actions is prohibited before the official release of bidding documents?
Which of the following actions is prohibited before the official release of bidding documents?
What does NTP stand for in the context of the timetable for bidding?
What does NTP stand for in the context of the timetable for bidding?
What stage follows the submission and receipt of bids in the procurement flow chart?
What stage follows the submission and receipt of bids in the procurement flow chart?
Who is responsible for managing the handling of bidding documents according to the guidelines?
Who is responsible for managing the handling of bidding documents according to the guidelines?
At what point in the bidding process does the contract preparation and signing occur?
At what point in the bidding process does the contract preparation and signing occur?
What is the function of the pre-bid conference in the procurement process?
What is the function of the pre-bid conference in the procurement process?
What does BAC stand for in the context of the approval process?
What does BAC stand for in the context of the approval process?
What must be completed before awarding a contract for a project?
What must be completed before awarding a contract for a project?
Under what condition can procurement processes commence for projects with pending right-of-way acquisition?
Under what condition can procurement processes commence for projects with pending right-of-way acquisition?
In design and build schemes, what flexibility is provided to bidders?
In design and build schemes, what flexibility is provided to bidders?
What role does the Head of Procuring Entity (HoPE) play in the bidding process?
What role does the Head of Procuring Entity (HoPE) play in the bidding process?
What documentation is necessary if the right-of-way for a project is not yet acquired?
What documentation is necessary if the right-of-way for a project is not yet acquired?
How long must the Invitation to Bid (IB) be posted at the Procuring Entity's premises?
How long must the Invitation to Bid (IB) be posted at the Procuring Entity's premises?
Where must the Invitation to Bid be continuously posted?
Where must the Invitation to Bid be continuously posted?
What is the responsibility of the head of the BAC Secretariat regarding the posting of the IB?
What is the responsibility of the head of the BAC Secretariat regarding the posting of the IB?
From when must the bidding documents be made available?
From when must the bidding documents be made available?
How long is the posting of the Invitation to Bid required to continue on the relevant websites?
How long is the posting of the Invitation to Bid required to continue on the relevant websites?
Which of the following is NOT a required platform for posting the IB?
Which of the following is NOT a required platform for posting the IB?
What must occur before the bidding documents can be made available?
What must occur before the bidding documents can be made available?
Who prepares the Invitation to Bid as indicated in the content?
Who prepares the Invitation to Bid as indicated in the content?
What must occur immediately after the Technical Proposals are rated 'passed'?
What must occur immediately after the Technical Proposals are rated 'passed'?
Which of the following conditions must be met for a bid to be rated 'passed'?
Which of the following conditions must be met for a bid to be rated 'passed'?
What happens to bids that are rated 'failed'?
What happens to bids that are rated 'failed'?
If the bids cannot be opened as scheduled, what should the BAC do?
If the bids cannot be opened as scheduled, what should the BAC do?
What is the next step after opening and preliminary examination of bid documents?
What is the next step after opening and preliminary examination of bid documents?
What determines whether a Financial Proposal will be opened?
What determines whether a Financial Proposal will be opened?
What documentation is required for a Financial Proposal to be considered complete?
What documentation is required for a Financial Proposal to be considered complete?
Where must a Notice of Postponement be posted if the bid opening is rescheduled?
Where must a Notice of Postponement be posted if the bid opening is rescheduled?
Study Notes
Bidding Documents
- Prior to official release, no part of the Bidding Documents should be disclosed to bidders or interested parties, except those authorized to handle the documents.
- The Procuring Entity must ensure equal access to information for all bidders during the preparation of the Bidding Documents.
Procurement Flow Chart & Timetable
- The flowchart includes stages from pre-procurement conference to issuance of the Notice to Proceed (NTP).
- Key stages include advertisement and posting of Invitation to Bid (IB), pre-bid conference, submission/receipt of bids, bid opening, bid evaluation, post-qualification, and contract approval/signing.
Procurement of Infrastructure Projects
- Detailed engineering investigations, surveys, and designs are mandated, along with Right of Way (ROW) acquisition.
- Approval of the HoPE, end-user, or implementing unit is required for projects, as per 2016 IRR Annex "A" provisions.
- Procurement can begin even if ROW acquisition is pending, but contract award is conditional on issuing an authority or permit to enter, deed of sale, deed of notation, or writ of possession.
- Exception: Design and build schemes allow detailed engineering designs as part of the bid submission.
Invitation to Bid Posting
- The Invitation to Bid (IB) must be posted in a conspicuous place within the Procuring Entity premises for seven days.
- The IB must be posted on the PhilGEPS website, the Procuring Entity's website (if available), and any foreign government/financing institution's website, if applicable, for seven days.
Bid Submission & Opening
- Bidding documents should be made available from the date the Invitation to Bid is advertised or posted until the bid submission deadline.
- The BAC opens the Financial Proposal envelopes of bidders whose Technical Proposal was rated "passed".
- Envelopes should be opened within the same day and assessed for completeness and adherence to the ABC.
- Bids rated "passed" for both technical and financial proposals advance to detailed evaluation and comparison.
- A Notice of Postponement must be posted on PhilGEPS and the Procuring Entity's website if the bid opening is postponed for justifiable reasons.
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Description
This quiz covers the essential aspects of the procurement bidding process, including the handling of bidding documents and the flowchart outlining the procurement stages. Learn about the crucial steps from advertisement to contract signing for infrastructure projects.
