Procurement Bidding Process Overview

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Questions and Answers

What is the first step in the procurement process as outlined in the flow chart?

Advertisement/Posting of IB (correct)

Pre-bid Conference

Issuance of Notice to Proceed (NTP)

Bid Evaluation

Which step directly follows the submission and receipt of bids?

Contract Signing

Bid Evaluation (correct)

Pre-Bid Conference

Post-Qualification

What is the purpose of the post-qualification step in the procurement process?

To finalize contract amounts

To prepare the advertisement for the next bid

To announce the winning bid publicly

To verify the qualifications of the shortlisted bidders (correct)

Which action occurs last in the procurement flow chart?

Issuance of Notice to Proceed Signup and view all the answers

What is the purpose of the pre-bid conference?

To clarify the project requirements for potential bidders Signup and view all the answers

What is the primary focus of the access to information clause in the bidding process?

Guaranteeing equal access to information for all participants. Signup and view all the answers

Which of the following actions is prohibited before the official release of bidding documents?

Divulging any part of the documents to prospective bidders. Signup and view all the answers

What does NTP stand for in the context of the timetable for bidding?

Notice to Proceed Signup and view all the answers

What stage follows the submission and receipt of bids in the procurement flow chart?

Bid Evaluation Signup and view all the answers

Who is responsible for managing the handling of bidding documents according to the guidelines?

Authorized personnel designated by the Procuring Entity Signup and view all the answers

At what point in the bidding process does the contract preparation and signing occur?

Following the bid opening and evaluation Signup and view all the answers

What is the function of the pre-bid conference in the procurement process?

To clarify doubts and questions from bidders. Signup and view all the answers

What does BAC stand for in the context of the approval process?

Bids and Awards Committee Signup and view all the answers

What must be completed before awarding a contract for a project?

Detailed engineering investigations and designs Signup and view all the answers

Under what condition can procurement processes commence for projects with pending right-of-way acquisition?

If an authority or permit to enter is issued Signup and view all the answers

In design and build schemes, what flexibility is provided to bidders?

They can submit detailed engineering designs with their bids Signup and view all the answers

What role does the Head of Procuring Entity (HoPE) play in the bidding process?

They ensure compliance with design standards and specifications Signup and view all the answers

What documentation is necessary if the right-of-way for a project is not yet acquired?

A notarized deed of sale or authority to enter Signup and view all the answers

How long must the Invitation to Bid (IB) be posted at the Procuring Entity's premises?

Seven calendar days Signup and view all the answers

Where must the Invitation to Bid be continuously posted?

PhilGEPS website and the website of the Procuring Entity Signup and view all the answers

What is the responsibility of the head of the BAC Secretariat regarding the posting of the IB?

Certify the posting duration Signup and view all the answers

From when must the bidding documents be made available?

From the time the IB is first advertised Signup and view all the answers

How long is the posting of the Invitation to Bid required to continue on the relevant websites?

Seven calendar days Signup and view all the answers

Which of the following is NOT a required platform for posting the IB?

A public park bulletin board Signup and view all the answers

What must occur before the bidding documents can be made available?

Advertising the Invitation to Bid Signup and view all the answers

Who prepares the Invitation to Bid as indicated in the content?

Engr. June Carlo S. Encabo Signup and view all the answers

What must occur immediately after the Technical Proposals are rated 'passed'?

The Financial Proposals are opened. Signup and view all the answers

Which of the following conditions must be met for a bid to be rated 'passed'?

All requirements for the Financial Proposal are complete. Signup and view all the answers

What happens to bids that are rated 'failed'?

They are eliminated from further consideration. Signup and view all the answers

If the bids cannot be opened as scheduled, what should the BAC do?

Take custody of the bids and reschedule the opening. Signup and view all the answers

What is the next step after opening and preliminary examination of bid documents?

Detailed evaluation and comparison of bids. Signup and view all the answers

What determines whether a Financial Proposal will be opened?

Rating of the Technical Proposal. Signup and view all the answers

What documentation is required for a Financial Proposal to be considered complete?

Various specified requirements stipulated by the BAC. Signup and view all the answers

Where must a Notice of Postponement be posted if the bid opening is rescheduled?

On the PhilGEPS website and the Procuring Entity's website. Signup and view all the answers

Study Notes

Bidding Documents

Prior to official release, no part of the Bidding Documents should be disclosed to bidders or interested parties, except those authorized to handle the documents.
The Procuring Entity must ensure equal access to information for all bidders during the preparation of the Bidding Documents.

Procurement Flow Chart & Timetable

The flowchart includes stages from pre-procurement conference to issuance of the Notice to Proceed (NTP).
Key stages include advertisement and posting of Invitation to Bid (IB), pre-bid conference, submission/receipt of bids, bid opening, bid evaluation, post-qualification, and contract approval/signing.

Procurement of Infrastructure Projects

Detailed engineering investigations, surveys, and designs are mandated, along with Right of Way (ROW) acquisition.
Approval of the HoPE, end-user, or implementing unit is required for projects, as per 2016 IRR Annex "A" provisions.
Procurement can begin even if ROW acquisition is pending, but contract award is conditional on issuing an authority or permit to enter, deed of sale, deed of notation, or writ of possession.
Exception: Design and build schemes allow detailed engineering designs as part of the bid submission.

Invitation to Bid Posting

The Invitation to Bid (IB) must be posted in a conspicuous place within the Procuring Entity premises for seven days.
The IB must be posted on the PhilGEPS website, the Procuring Entity's website (if available), and any foreign government/financing institution's website, if applicable, for seven days.

Bid Submission & Opening

Bidding documents should be made available from the date the Invitation to Bid is advertised or posted until the bid submission deadline.
The BAC opens the Financial Proposal envelopes of bidders whose Technical Proposal was rated "passed".
Envelopes should be opened within the same day and assessed for completeness and adherence to the ABC.
Bids rated "passed" for both technical and financial proposals advance to detailed evaluation and comparison.
A Notice of Postponement must be posted on PhilGEPS and the Procuring Entity's website if the bid opening is postponed for justifiable reasons.

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Description

This quiz covers the essential aspects of the procurement bidding process, including the handling of bidding documents and the flowchart outlining the procurement stages. Learn about the crucial steps from advertisement to contract signing for infrastructure projects.