Project Management Information Systems (PMIS) PDF

CONSTRUCTION PROJECT COMMUNICATIONS PROJECT MANAGEMENT INFORMATION SYSTEMS Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course....

CONSTRUCTION PROJECT COMMUNICATIONS PROJECT MANAGEMENT INFORMATION SYSTEMS Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 1 Context A wealth of information is created, communicated, and stored throughout the life cycle of a project. A project management information system (PMIS) is designed to help your project team plan, schedule, monitor, and report on its project. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 2 PMIS Features and Capabilities Insights Security Visibility Communication Collaboration Task Management Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 3 Objectives How PMIS can bring How PMIS supports improved project effective insights and better communication, decision-making to along with its key your project. benefits and principles. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 4 Using Project Management Information Systems in Built Environment Projects Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 5 PMIS Is a Key Element for Successful Project Management 77% 66% of high-performing projects of project managers say use project-management they would use a PMIS if they Project Management Statistics: 45 stats you can't ignore. Project software. had support. Management Software for Marketing l Workamajig. (n.d.). Retrieved December 14, 2022, from https://www.workamajig.com/blog/pro ject-management-statistics Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 6 A Definition A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Seventh Edition defines a project management information system as: “An information system consisting of the tools and techniques used to gather, integrate, and disseminate the outputs of project management processes.” Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 7 About PMIS Ultimately, a project management information system: Is an information system that collects and presents information PMIS has evolved into an important tool for Is not a single tool; it’s a set of proven tools and methods management project Is not necessarily automated communication and Is a control tool that plays a role in integrating the project deliverables. Can be used in all sections of the project Should be used to support the project team and can be used to manage the project Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 8 PMIS and Planning Project Execution Project Phase Phase Close Phases The PMIS acts as a Use the PMIS to Use the PMIS to budgeting framework collect information review the goals and for estimating costs, into one database. verify that tasks creating a specific were accomplished. You can then: schedule, and Compare the defining the scope baseline with the baseline. actual accomplishment of each activity. Manage resources. Collect financial data. Keep a record for reporting purposes. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 9 Principles of Improves project A PMIS provides PMIS Don’t dilute your performance by information PMIS’ value by offering better consistently and is addingValue information of Performance Knowledge coordination or easilyTransfer accessible that Information isn’t relevant to Improvement resources, cost across different good decision Your PMIS will only be estimation, risk locations and making. as good as what you mitigation, etc. teams. put into it. Presents a single version of the PMIS makes information widely truth, promoting transparency available and centrally distributed, Team Widespread and accuracy, minimizing Collaboration allowing forApplication wide-scale misinformation, and communication in a consistent strengthening coordination manner. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 10 PMIS Case Key Findings: Study United Arab 85% of survey respondents considered PMIS the best available Emirates IT-based tool for project management. PMIS offers a reliable, efficient, and high-end support for project management among project managers in the construction industry. Project managers in charge of construction in the UAE are Obeidat, M.A.Q., & Aldulaimi, S.H. employing PMIS to embrace the challenges associated with (2016). The Role of Project Management Information Systems complex projects in this highly active industry. toward the Project Performance: The Case of Construction Projects in United Arab Emirates. International The information output of a PMIS is reliably accurate and Review of Management and comprehensive. Marketing, 6(3), 559–568. The adoption of PMIS has a positive impact on project performance in engineering and construction projects. 125 Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 11 Key Features of PMIS Scheduling and Resource Budget/costs Control planning management performance Reporting and Integration and Project documents Collaborative tools communication ease of use and data and social media Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 12 Scheduling and Planning In a PMIS, almost all tasks require resources for their completion. The simplest task that may require only one project team member for a short period of time is still a resource that needs to be managed. This tool may include resource loading, allocation, resource leveling, and more. This tool allows the project tracking of incomplete tasks and their expected end date. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 13 Resource Management PMIS applications contain scheduling tools, which allow the continuous measurement of the project’s adherence to the plan. 135 Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 14 Budget/Costs A PMIS enables you to associate costs with individual tasks and allows for a more accurate budget estimation. In some systems, it is possible to assign a price to each project task, leading to an overall project estimate. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 15 Control Performance A PMIS analyzes performance and costs and updates existing plans by comparing actual costs against the budget. These tools can also provide “what-if” scenarios so the project manager can have a better view of their project. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 16 Reporting and Communication PMIS tools provide centralized dashboards for the project. They have numerous reporting and communication features including scheduling, document sharing, and team messaging. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 17 Integration and Ease of Use Some PMIS can access data from different projects for multiproject analysis purposes. They are integrated with other systems, such as payroll, inventory, etc. The simpler a PMIS interface is, the easier the system is to use; therefore, less time and money is required to train users. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 18 Project Documents and Data All PMIS produce virtual documents or import documents from external databases, such as design reports or product documentation. Some projects also require a reference library dataset to be developed by the project team. So, every document is easy to track by the project team and should be classified and catalogued appropriately. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 19 Collaborative Tools and Social Media Internal communication tools like project chat rooms and messaging apps are utilized by many projects. Social media can be used to communicate with stakeholders, as it is usually an easy tool, and most stakeholders know how to navigate them. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 20 Time to Check In on the Avocet Island Project Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 21 Develop a Pitch You need to develop a pitch for Monisha Klarewill, Francesco Gehri, and Wright Francis—the three people who run the development company behind the Avocet Island project. Your goal: Convince them to adopt a project management information system. 28 Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 22 Let’s Hear Your Pitch Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 23 Did Any of You Think to Start with a Question? Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 24 Wrapping Up Project Management Information Systems Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 25 Summary Project management information systems bridge the information gap among stakeholders and promote team coordination by centralizing data drawn from multiple sources. It enables complete transparency and demands accountability from all parties, while ensuring information is captured accurately and transferred to the right person at the right time. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 26 Project Management Information Systems PMIS can bring improved project insights and better decision-making to your project PMIS supports effective communication, along with its key benefits and principles Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 27 Up Next: Evidence-based Communications: The Compass Diagnostic Tool (by CII) Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 28