Information Systems LU3b PDF

Information Systems Learning Unit 3 Manuela Aparicio, Ph.D. [email protected]...

Information Systems Learning Unit 3 Manuela Aparicio, Ph.D. [email protected] 2024/2025 Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  Learning Unit 3 The strategy, benefits and value of information systems Content of LU3: 3.1 Organizations and Information Systems 3.2 The impact of Information Systems in Organizations and Business 3.3 Using Information Systems to gain Competitive Advantages 3.4 Project Management in Information Systems Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  PROJECT MANAGEMENT IN INFORMATION SYSTEMS Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  Linking Systems Projects to the Business Plan (1/2) (Laudon & Laudon, 2019) Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa Manuela Aparicio, PhD 4  Linking Systems Projects to the Business Plan (2/2) (Laudon & Laudon, 2019) Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa Manuela Aparicio, PhD 5  3.4 Project Management in Information Systems The basic 12 steps: 1 - Define the project You must carefully define what the project is. 2 – List the tasks It’s all about having an accurate plan. 3 - Estimate time and costs for each task 4 – Add up time and cost 5 – Shorten your project plan 6 – Draw a Gantt chart 7 – Calculate resource requirements over time 8 – Assess risks and prepare action plans 9 – Monitor progress What do we do during the project – how we control 10 – Monitor costs the project. 11 - Reschedule 12 – Review: learn and praise The only way firms learns is through reviews. You can see that project management is mostly about planning PMI – Project Management Institute Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems The basic 12 steps: 1 - Define the project You must carefully define what the project is. 2 – List the tasks It’s all about having an accurate plan. 3 - Estimate time and costs for each task 4 – Add up time and cost 5 – Shorten your project plan 6 – Draw a Gantt chart 7 – Calculate resource requirements over time 8 – Assess risks and prepare action plans 9 – Monitor progress What do we do during the project – how we control 10 – Monitor costs the project. 11 - Reschedule 12 – Review: learn and praise The only way firms learns is through reviews. You can see that project management is mostly about planning PMI – Project Management Institute Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 1 - Define the project: a) Which one is the key driver? Always Nuclear Olympic lesser central games Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 1 - Define the project: b) The importance of meetings Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 1 - Define the project: b) The importance of meetings Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 1 - Define the project: c) Get the project scope in writing Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 1 - Define the project: c) Get the project scope in writing Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems The basic 12 steps: 1 - Define the project You must carefully define what the project is. 2 – List the tasks It’s all about having an accurate plan. 3 - Estimate time and costs for each task 4 – Add up time and cost 5 – Shorten your project plan 6 – Draw a Gantt chart 7 – Calculate resource requirements over time 8 – Assess risks and prepare action plans 9 – Monitor progress What do we do during the project – how we control 10 – Monitor costs the project. 11 - Reschedule 12 – Review: learn and praise The only way firms learns is through reviews. You can see that project management is mostly about planning PMI – Project Management Institute Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 2 - List the tasks: The three basic methods Time, people, hardware, software, sites, telecomunication, etc Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 2 - List the tasks: The three basic methods c. needs b. and b. needs a. Experts, consultants, researchers, practitioners, among others. Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 2 - List the tasks: Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 2 - List the tasks: https://youtu.be/1U2gngDxFkc Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems The basic 12 steps: 1 - Define the project You must carefully define what the project is. 2 – List the tasks It’s all about having an accurate plan. 3 - Estimate time and costs for each task 4 – Add up time and cost 5 – Shorten your project plan 6 – Draw a Gantt chart 7 – Calculate resource requirements over time 8 – Assess risks and prepare action plans 9 – Monitor progress What do we do during the project – how we control 10 – Monitor costs the project. 11 - Reschedule 12 – Review: learn and praise The only way firms learns is through reviews. You can see that project management is mostly about planning PMI – Project Management Institute Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  COSTS AND BENEFITS OF INFORMATIO N SYSTEMS (Laudon & Laudon, 2019) Manuela Aparicio, PhD 21 Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 3 - Estimate time and costs for each task: Assign costs to each task time Usually, 10% on top Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems The basic 12 steps: 1 - Define the project You must carefully define what the project is. 2 – List the tasks It’s all about having an accurate plan. 3 - Estimate time and costs for each task 4 – Add up time and cost 5 – Shorten your project plan 6 – Draw a Gantt chart 7 – Calculate resource requirements over time 8 – Assess risks and prepare action plans 9 – Monitor progress What do we do during the project – how we control 10 – Monitor costs the project. 11 - Reschedule 12 – Review: learn and praise The only way firms learns is through reviews. You can see that project management is mostly about planning PMI – Project Management Institute Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  A PERT chart for creating a small website (Laudon & Laudon, 2019) Manuela Aparicio, PhD 25 Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems The basic 12 steps: 1 - Define the project You must carefully define what the project is. 2 – List the tasks It’s all about having an accurate plan. 3 - Estimate time and costs for each task 4 – Add up time and cost 5 – Shorten your project plan 6 – Draw a Gantt chart 7 – Calculate resource requirements over time 8 – Assess risks and prepare action plans 9 – Monitor progress What do we do during the project – how we control 10 – Monitor costs the project. 11 - Reschedule 12 – Review: learn and praise The only way firms learns is through reviews. You can see that project management is mostly about planning PMI – Project Management Institute Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 5 – Shorten your project plan: Look into the critical path Three options It roots to the key drivers Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems The basic 12 steps: 1 - Define the project You must carefully define what the project is. 2 – List the tasks It’s all about having an accurate plan. 3 - Estimate time and costs for each task 4 – Add up time and cost 5 – Shorten your project plan 6 – Draw a Gantt chart 7 – Calculate resource requirements over time 8 – Assess risks and prepare action plans 9 – Monitor progress What do we do during the project – how we control 10 – Monitor costs the project. 11 - Reschedule 12 – Review: learn and praise The only way firms learns is through reviews. You can see that project management is mostly about planning PMI – Project Management Institute Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 6 – Draw a Gantt chart: The project calendar The three main benifits are: 4 – Add up time and cost: Usually 10% on top Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 6 – Draw a Gantt chart: https://youtu.be/TjxL_hQn5w0 Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems The basic 12 steps: 1 - Define the project You must carefully define what the project is. 2 – List the tasks It’s all about having an accurate plan. 3 - Estimate time and costs for each task 4 – Add up time and cost 5 – Shorten your project plan 6 – Draw a Gantt chart 7 – Calculate resource requirements over time 8 – Assess risks and prepare action plans 9 – Monitor progress What do we do during the project – how we control 10 – Monitor costs the project. 11 - Reschedule 12 – Review: learn and praise The only way firms learns is through reviews. You can see that project management is mostly about planning PMI – Project Management Institute Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems The basic 12 steps: 1 - Define the project You must carefully define what the project is. 2 – List the tasks It’s all about having an accurate plan. 3 - Estimate time and costs for each task 4 – Add up time and cost 5 – Shorten your project plan 6 – Draw a Gantt chart 7 – Calculate resource requirements over time 8 – Assess risks and prepare action plans 9 – Monitor progress What do we do during the project – how we control 10 – Monitor costs the project. 11 - Reschedule 12 – Review: learn and praise The only way firms learns is through reviews. You can see that project management is mostly about planning PMI – Project Management Institute Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 8 – Assess risks and prepare action plans: Planning the risk (risk analysis). a) Identify the risks. 4 – Add up time and cost: Usually 10% on top Create a list of risks Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 8 – Assess risks and prepare action plans: Planning the risk (risk analysis). b) Measure the risks. Give to all risks a score: ---------------------------------------------------------------------------------- Instituto Superior de Estatística e Gestão de Informação Universidade Nova de Lisboa  3.4 Project Management in Information Systems 8 – Assess risks and prepare action plans: Planning the risk (risk analysis). Minimize the risk. The objective is to trun them bellow two figures (