BSBTEC301 Design and Produce Business Documents Past Paper PDF

BSBTEC301 Design and produce business documents  Element One Select and prepare resources 1.1 Select and use technology and software applications to produce required business documents 1.2 Select layout and style of publication according to information and organi...

BSBTEC301 Design and produce business documents  Element One Select and prepare resources 1.1 Select and use technology and software applications to produce required business documents 1.2 Select layout and style of publication according to information and organisational requirements 1.3 Use basic design principles and ensure document design is consistent with organisational requirements 1.4 Discuss and clarify format and style with required stakeholder BSBTEC301 - Design and produce business documents A photocopier with advanced functions is able to photocopy single- and double- sided documents. It can also collate and then staple them. List three other advanced functions of a photocopier. Indicate why a business might use each one of these functions. (6 marks) VCAA 2003 BSBTEC301 - Design and produce business documents VCAA 2003 BSBTEC301 - Design and produce business documents Michael has just commenced work in your organisation as a trainee administrative officer. He is learning to use a number of software packages and is not quite sure which ones are the most appropriate for the different tasks he has to complete. He is also unsure of some of the functions available in the packages he might use. a) i. If Michael was asked to place the name of the document at the top of every page of a report, what software function would he use? (1 mark) ii. Why is it efficient to use this function? (1 mark) VCAA 2005 BSBTEC301 - Design and produce business documents VCAA 2005 BSBTEC301 - Design and produce business documents b) Michael’s supervisor has asked him to send the same form letter out to 20 different clients. His supervisor has suggested he use a mail merge document but Michael thinks he means a merged document. i. What is mail merge? (1 mark) ii. What is a merged document? (1 mark) Note: This question falls under element two - design document, but is included here as it is follows the previous question VCAA 2005 BSBTEC301 - Design and produce business documents VCAA 2005 BSBTEC301 - Design and produce business documents Michael must prepare the agenda and the company annual report for the next annual general meeting. He is required to send the documents to all board members. a) i. What are three software applications Michael could use to produce and distribute the documents? (3 marks) ii. Indicate why Michael would use these software applications. (3 marks) VCAA 2005 BSBTEC301 - Design and produce business documents VCAA 2005 BSBTEC301 - Design and produce business documents b) i. List four factors Michael should consider when designing the company’s annual report (4 marks) ii. Provide two reasons why these factors are important. (2 marks) VCAA 2005 BSBTEC301 - Design and produce business documents VCAA 2005 BSBTEC301 - Design and produce business documents Name the most appropriate software for producing (1 mark each) a) a business letter: _________________________________________________________________________ b) a report containing details of monthly sales figures for January–July 2006: _______________________________________________________________________________________________ c) customer, staff and product data: ______________________________________________________ d) an interesting and attractive presentation of information about a proposed play park development: _________________________________________________________________________ VCAA 2006 BSBTEC301 - Design and produce business documents VCAA 2006 BSBTEC301 - Design and produce business documents a) Perfect Party Planners Ltd Procedures Manual contains a set of sample documents with details of how they are to be prepared. List three items that may be included in the instructions of the procedures manual. (3 marks) 1. __________________________________________________________________________________________ 2. __________________________________________________________________________________________ 3. __________________________________________________________________________________________ VCAA 2006 BSBTEC301 - Design and produce business documents VCAA 2006 BSBTEC301 - Design and produce business documents Chloe has asked Susan to prepare the following documents identified in the 1st column. Complete the table by identifying a software application used for each document. (3 marks) VCAA 2006 BSBTEC301 - Design and produce business documents VCAA 2006 BSBTEC301 - Design and produce business documents c) From the software applications you have selected above, choose one and describe why it is appropriate for the particular document. (2 marks) VCAA 2006 BSBTEC301 - Design and produce business documents VCAA 2006 BSBTEC301 - Design and produce business documents Explain why it is important to: a) work in good light (1 mark) b) sit correctly at your computer (1 mark) c) keep your desk tidy with everything in easy reach (1 mark) VCAA 2006 BSBTEC301 - Design and produce business documents VCAA 2006 BSBTEC301 - Design and produce business documents The 321 Sports Complex is opening a new Lolly & Popcorn Bar. a) Identify two input devices you could use to produce an advertisement to promote the opening of the bar. (2 marks) VCAA 2007 BSBTEC301 - Design and produce business documents VCAA 2007 BSBTEC301 - Design and produce business documents You wish to vertically centre the data in the advertisement but you are not sure how to do this with the software you have chosen. b) List three resources that could help you. (3 marks) VCAA 2007 BSBTEC301 - Design and produce business documents VCAA 2007  BSBTEC301 - Design and produce business documents a) Name the parts in the business letter. (3 marks) 1._________________________________________ 2. _________________________________________ 3. _________________________________________ 4. _________________________________________ VCAA 2007 BSBTEC301 - Design and produce business documents VCAA 2007 BSBTEC301 - Design and produce business documents b) Explain the meaning of the term mail merge document (2 marks) Note: This question falls under element two - design document, but is included here as it is follows the previous question c) Identify the appropriate printing orientation for this business letter. (1 mark) VCAA 2007 BSBTEC301 - Design and produce business documents VCAA 2007 BSBTEC301 - Design and produce business documents d) Explain the difference between spell checking and proofreading (2 marks) Note: This question falls under element four - finalise document but is included here as it follows the previous questions VCAA 2007 BSBTEC301 - Design and produce business documents VCAA 2007 BSBTEC301 - Design and produce business documents e) List two advantages of using the function print preview before printing this document. (2 marks) Note: This question falls under element four - finalise document but is included here as it follows the previous questions VCAA 2007 BSBTEC301 - Design and produce business documents VCAA 2007 BSBTEC301 - Design and produce business documents f) i. What information might you include in the footer of this letter? (1 mark) ii. Why would you include this information in the footer? (1 mark) VCAA 2007 BSBTEC301 - Design and produce business documents VCAA 2007 BSBTEC301 - Design and produce business documents You have been asked to prepare the business documents for the monthly sales meeting at Easy- As ABC Computers. From the list below, circle the business document you would use to outline the items to be discussed at the meeting. (1 mark) a) invoice b) minutes c) letter d) agenda VCAA 2008 BSBTEC301 - Design and produce business documents VCAA 2008 BSBTEC301 - Design and produce business documents a) When would you use a memo in your business communication? (1 mark) b) i. What does the abbreviation ‘cc’ mean in a memo? (1 mark) ii. When would you use this? (1 mark) c) State why a business letter is signed and a memorandum is not. (2 marks) VCAA 2008 BSBTEC301 - Design and produce business documents VCAA 2008 BSBTEC301 - Design and produce business documents a) In a business letter that is set out in Full Block, Open Punctuation style, what does Left Alignment mean? (1 mark) b) Give one reason why punctuation is not necessary except in the body of the letter. (1 mark) VCAA 2009 BSBTEC301 - Design and produce business documents VCAA 2009 BSBTEC301 - Design and produce business documents c) Encl. is sometimes shown at the bottom of a letter. i. What does this mean? (1 mark) ii. When is it used? (1 mark) VCAA 2009 BSBTEC301 - Design and produce business documents VCAA 2009 BSBTEC301 - Design and produce business documents a) For the monthly meeting Macy must prepare the Meeting Notice, Agenda, a copy of the Minutes of the previous meeting, a Business Report and a Financial Report. State what information is included in the i. Meeting notice (1 mark) ii. Agenda (1 mark) iii. Minutes of the previous meeting (3 marks) VCAA 2009 BSBTEC301 - Design and produce business documents VCAA 2009 BSBTEC301 - Design and produce business documents b) If Macy is uncertain about how to set out any of the documents, state three resources she could use to help her. (3 marks) VCAA 2009 BSBTEC301 - Design and produce business documents VCAA 2009 BSBTEC301 - Design and produce business documents a) What is Outline numbering? (1 mark) b) Explain how Outline numbering can help you in preparing a business report. (2 marks) VCAA 2010 BSBTEC301 - Design and produce business documents VCAA 2010 BSBTEC301 - Design and produce business documents A standard business letter comprises the following parts: sender’s details (letterhead) date reference line inside name and address (receiver’s details) salutation (greeting) subject line body of letter complimentary close attachment/enclosure reference initials VCAA 2010 Continues on next slide BSBTEC301 - Design and produce business documents Select five parts from the list earlier and explain their purpose. (5 marks) VCAA 2010 BSBTEC301 - Design and produce business documents VCAA 2010 BSBTEC301 - Design and produce business documents Identify two ways Yang can ensure a professional image of the DJLS Travel Agency is given when preparing the circular. (2 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ VCAA 2010 BSBTEC301 - Design and produce business documents VCAA 2010 BSBTEC301 - Design and produce business documents Louise is preparing the company newsletter for distribution to passengers. Identify two functions of a photocopier that will allow Louise to produce the newsletter efficiently. (2 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ VCAA 2011 BSBTEC301 - Design and produce business documents VCAA 2011 BSBTEC301 - Design and produce business documents a) In preparing documents for Port2Port Cruises, Louise regularly uses templates in her work. Give two examples of template documents. (2 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ VCAA 2011 BSBTEC301 - Design and produce business documents VCAA 2011 BSBTEC301 - Design and produce business documents b) Explain the difference between a template and a mail merge document. Provide an example of each in your response. (4 marks) VCAA 2011 BSBTEC301 - Design and produce business documents VCAA 2011 BSBTEC301 - Design and produce business documents Louise is preparing a customer information pack. It contains details of special offers for cruises in 2012. The information pack will require preparation of a price list, destinations, maps, onshore excursions and itineraries. a) In addition to a computer, list one other piece of technology and one type of software application that could be required when preparing this information pack. (2 marks) technology: ____________________________________________________________________________ software application: __________________________________________________________________ VCAA 2011 BSBTEC301 - Design and produce business documents VCAA 2011 BSBTEC301 - Design and produce business documents Suggest one way Louise can ensure consistency of style and layout of these documents (1 mark) VCAA 2011 BSBTEC301 - Design and produce business documents VCAA 2011 BSBTEC301 - Design and produce business documents c) How can Louise ensure that all documents are completed on time? (1 mark) VCAA 2011 BSBTEC301 - Design and produce business documents VCAA 2011 BSBTEC301 - Design and produce business documents Go Green is submitting a confidential report on waste management to the local council. Michelle discusses the requirements of the report with James. The formatting of the report includes letter dots, headers and footers, and styles Outline the purpose of each. (3 marks) letter dots: ____________________________________________________________________________ headers and footers: __________________________________________________________________ styles: __________________________________________________________________________________ VCAA 2011 BSBTEC301 - Design and produce business documents VCAA 2011 BSBTEC301 - Design and produce business documents Michelle has provided James with statistical data to enter into the confidential report. The data is already saved in a spreadsheet. What function could James use to efficiently enter the information into the word-processed report (1 mark) VCAA 2011 BSBTEC301 - Design and produce business documents VCAA 2011 BSBTEC301 - Design and produce business documents Select three types of software from the list below and briefly explain why each may be useful in a business. (6 marks) word processing email desktop publishing presentation internet spreadsheet VCAA 2012 BSBTEC301 - Design and produce business documents VCAA 2012 BSBTEC301 - Design and produce business documents Name two pieces of workplace technology and describe how each one can assist an office assistant in achieving work goals. (4 marks) VCAA 2012 BSBTEC301 - Design and produce business documents VCAA 2012 BSBTEC301 - Design and produce business documents In your communication with clients, when would it be appropriate to use an email and when would you use a business letter? (2 marks) Email _______________________________________________________________________________________ Business letter _______________________________________________________________________________________ VCAA 2013 BSBTEC301 - Design and produce business documents VCAA 2013 BSBTEC301 - Design and produce business documents In the table below, list four parts of a letter and explain the function of each. (4 marks). VCAA 2013 BSBTEC301 - Design and produce business documents VCAA 2013 BSBTEC301 - Design and produce business documents A standard business report consists of the following parts. cover sheet conclusion table of contents recommendations abstract or executive summary bibliography introduction appendices body of report Select four of these parts and explain the purpose of each. (4 marks) VCAA 2013 Continues on next slide BSBTEC301 - Design and produce business documents VCAA 2013 BSBTEC301 - Design and produce business documents VCAA 2013 BSBTEC301 - Design and produce business documents Your task is to create a monthly product price list that will be distributed to the company’s interstate offices and will need to contain images, tables and text. a) Suggest an appropriate software package to create the product price list. (1 mark) VCAA 2013 BSBTEC301 - Design and produce business documents VCAA 2013 BSBTEC301 - Design and produce business documents b) Explain your choice of software package given in part a) and the appropriate technology required to produce and distribute the product price list. (2 marks) VCAA 2013 BSBTEC301 - Design and produce business documents VCAA 2013 BSBTEC301 - Design and produce business documents What software application could you use to create a web page for a company? (1 mark) VCAA 2013 BSBTEC301 - Design and produce business documents VCAA 2013 BSBTEC301 - Design and produce business documents Give two reasons why a business should develop workplace health and safety procedures. (2 marks) VCAA 2013 BSBTEC301 - Design and produce business documents VCAA 2013 BSBTEC301 - Design and produce business documents a) What is a style guide? Give two benefits of using a style guide. (3 marks) VCAA 2014 BSBTEC301 - Design and produce business documents VCAA 2014 BSBTEC301 - Design and produce business documents b) How can a thesaurus assist when composing a business document? (1 mark) VCAA 2014 BSBTEC301 - Design and produce business documents VCAA 2014 BSBTEC301 - Design and produce business documents Other than an incorrect email address, give two reasons why an email might not be delivered to the intended recipient. (2 marks) VCAA 2014 BSBTEC301 - Design and produce business documents VCAA 2014 BSBTEC301 - Design and produce business documents The manager asks the administrative assistant to create a template for a letter that will be sent to customers who have overdue accounts. The administrative assistant is unsure of how to complete this task. a) Other than the internet, name two resources the administrative assistant could refer to for help when using templates. (2 marks) VCAA 2014 BSBTEC301 - Design and produce business documents VCAA 2014 BSBTEC301 - Design and produce business documents b) Templates help to ensure consistency in documents. Provide two other benefits of using templates. (2 marks) Note: This question falls under element two - design document, but is included here as it is follows the previous question VCAA 2014 BSBTEC301 - Design and produce business documents VCAA 2014 BSBTEC301 - Design and produce business documents c) Suggest a naming convention that the administrative assistant should consider when saving the letter template. In your answer, provide an example of a filename for the letter template. (2 marks) Note: This question falls under element four - finalise document, but is included here as it is follows the previous question VCAA 2014 BSBTEC301 - Design and produce business documents VCAA 2014 BSBTEC301 - Design and produce business documents d) What type of directory could be used to store the letter template? Give a reason for your answer. (2 marks) Note: This question falls under element four - finalise document, but is included here as it is follows the previous question VCAA 2014 BSBTEC301 - Design and produce business documents VCAA 2014 BSBTEC301 - Design and produce business documents What is the difference between an input device and an output device? Give one example of each device. (4 marks) VCAA 2015 BSBTEC301 - Design and produce business documents VCAA 2015 BSBTEC301 - Design and produce business documents ZZV Pty Ltd specialises in offering information and communications technologies to all types of businesses across Australia) ZZV Pty Ltd offers practical on-site and off-site training in software and hardware solutions for businesses. a) To work effectively in a business, employees need to be able to use business technologies. In the table below, provide one use, in a business setting, of each technology listed. Select a different use for each technology (4 marks) VCAA 2015 continues on next slide BSBTEC301 - Design and produce business documents VCAA 2015 BSBTEC301 - Design and produce business documents VCAA 2015 BSBTEC301 - Design and produce business documents Identify two business documents that ZZV Pty Ltd could produce to communicate with clients in its training program. (2 marks) VCAA 2015 BSBTEC301 - Design and produce business documents VCAA 2015 BSBTEC301 - Design and produce business documents c) List three file storage methods that ZZV Pty Ltd may use to store correspondence from its customers. (3 marks) Note: This question falls under element three - produce document but is included here as it follows the previous questions VCAA 2015 BSBTEC301 - Design and produce business documents VCAA 2015 BSBTEC301 - Design and produce business documents Explain why it is important for an organisation to follow a style guide when creating business documents. (2 marks) VCAA 2015 BSBTEC301 - Design and produce business documents VCAA 2015 BSBTEC301 - Design and produce business documents A workplace supervisor has asked an employee to improve the design of a business letter that has one paragraph on a second page. Which three functions could be used to keep the text on one page? (3 marks) VCAA 2015 BSBTEC301 - Design and produce business documents VCAA 2015 BSBTEC301 - Design and produce business documents a) Provide two reasons why it is important to clarify with the person who instructs you to create a document, what the format and style requirements are before producing a document (2 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ VCAA 2016 BSBTEC301 - Design and produce business documents VCAA 2016 BSBTEC301 - Design and produce business documents b) List two design features to enhance the appearance of an agenda) (2 marks) Note: This question falls under element two - design document, but is included here as it is follows the previous question VCAA 2016 BSBTEC301 - Design and produce business documents VCAA 2016 BSBTEC301 - Design and produce business documents Provide two examples of a proforma or a template used by a business. (2 marks) VCAA 2016 BSBTEC301 - Design and produce business documents VCAA 2016 BSBTEC301 - Design and produce business documents Complete the table below by describing the purpose of each document given. (4 marks) VCAA 2016 BSBTEC301 - Design and produce business documents VCAA 2016 BSBTEC301 - Design and produce business documents Describe how each of the following software functions can increase the readability of a document. (4 marks) Bold ___________________________________________________________________________________ Bullets and numbering ______________________________________________________________ Shading _______________________________________________________________________________ Alignment _____________________________________________________________________________ VCAA 2016 BSBTEC301 - Design and produce business documents VCAA 2016 BSBTEC301 - Design and produce business documents Other than meetings, identify two business activities that are recorded in a diary. (2 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ VCAA 2017 BSBTEC301 - Design and produce business documents VCAA 2017 BSBTEC301 - Design and produce business documents An image of a worker sitting in the correct position when using a computer is shown above. Identify two benefits for Max of sitting in this correct position when using a computer. (2 marks) 1. _______________________________________________________________ 2. _______________________________________________________________ VCAA 2017 BSBTEC301 - Design and produce business documents VCAA 2017 BSBTEC301 - Design and produce business documents The image above shows an employee using two monitors simultaneously in the workplace. Suggest two advantages of using two monitors simultaneously. (2 marks) 1. _______________________________________________________________ 2. _______________________________________________________________ VCAA 2017 BSBTEC301 - Design and produce business documents VCAA 2017 BSBTEC301 - Design and produce business documents Lucy has started a new small business called LN Photography. She has asked Dylan to create a brochure to promote her business. a) Suggest a suitable application software program that Dylan could use to create the brochure. (1 marks) VCAA 2019 BSBTEC301 - Design and produce business documents VCAA 2019 BSBTEC301 - Design and produce business documents b) Other than headings, suggest three design features that Dylan could use in the brochure. (3 marks) 1. _________________________________________________________________________________________________ 2. _________________________________________________________________________________________________ 3. __________________________________________________________________________________________________ Note: This question falls under element two - design document, but is included here as it is follows the previous question VCAA 2019 BSBTEC301 - Design and produce business documents VCAA 2019 BSBTEC301 - Design and produce business documents c) Suggest two ways Dylan could incorporate extra space in the brochure. (2 marks) 1. _____________________________________________________________________________________________ 2. _____________________________________________________________________________________________ Note: This question falls under element two - design document, but is included here as it is follows the previous question VCAA 2019 BSBTEC301 - Design and produce business documents VCAA 2019 BSBTEC301 - Design and produce business documents (4 marks) VCAA 2020 BSBTEC301 - Design and produce business documents VCAA 2020 BSBTEC301 - Design and produce business documents A large organisation has implemented a paper reduction campaign as part of its sustainability strategy. a) Suggest two ways in which an administrative assistant can reduce the amount of paper used when preparing a document for printing (2 marks) 1. ________________________________________________________________________________________ 2. ________________________________________________________________________________________ VCAA 2020 BSBTEC301 - Design and produce business documents VCAA 2020 BSBTEC301 - Design and produce business documents b) Suggest two ways in which an administrative assistant can reduce the amount of paper used when printing a document. (2 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ VCAA 2020 BSBTEC301 - Design and produce business documents VCAA 2020 BSBTEC301 - Design and produce business documents c) Suggest two ways to ensure that data remains on one page when printing a spreadsheet. (2 marks) 1. ________________________________________________________________________________________ 2. ________________________________________________________________________________________ VCAA 2020 BSBTEC301 - Design and produce business documents VCAA 2020 BSBTEC301 - Design and produce business documents a) List two differences between a business letter and a personal letter (2 marks) VCAA 2020 BSBTEC301 - Design and produce business documents VCAA 2020 BSBTEC301 - Design and produce business documents b) Identify three components of a business letter and describe the purpose of each. (6 marks) VCAA 2020 BSBTEC301 - Design and produce business documents VCAA 2020 BSBTEC301 - Design and produce business documents Other than keyboard and mouse, list two input devices Linley, the sales assistant, could use when working on a document. (2 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ VCAA 2021 BSBTEC301 - Design and produce business documents VCAA 2021 BSBTEC301 - Design and produce business documents Identify three software applications that can be used to create a mail merge. (3 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ 3. _______________________________________________________________________________________ VCAA 2021 BSBTEC301 - Design and produce business documents VCAA 2021 BSBTEC301 - Design and produce business documents Frankie is an administrative assistant who uses a variety of software applications to complete work tasks. a) Complete the table by selecting an appropriate type of software to perform each of the work tasks. (5 marks) An example has been provided. VCAA 2022 BSBTEC301 - Design and produce business documents VCAA 2022 BSBTEC301 - Design and produce business documents b) Frankie often uses the mail merge for bulk mail-outs. Explain how this feature works. (3 marks) Note: This question falls under element two - design document, but is included here as it is follows the previous question VCAA 2022 BSBTEC301 - Design and produce business documents VCAA 2022 BSBTEC301 - Design and produce business documents c) Frankie is producing a brief report. Describe three ways that Frankie could overcome difficulties that might occur when using a software application to produce the document. (3 marks) 1. ________________________________________________________________________________________ 2. ________________________________________________________________________________________ 3. ________________________________________________________________________________________ Note: This question falls under element three - produce document but is included here as it follows the previous questions VCAA 2022 BSBTEC301 - Design and produce business documents VCAA 2022  BSBTEC301 - Design and produce business documents d) Frankie receives feedback on the report. For each item of feedback in the table below, identify the software function that Frankie should use to make the required adjustment. (4 marks) An example has been provided. VCAA 2022 BSBTEC301 - Design and produce business documents VCAA 2022 BSBTEC301 - Design and produce business documents a) For each business document described below, identify the document name. (4 marks) An example is provided. VCAA 2023 BSBTEC301 - Design and produce business documents VCAA 2023 BSBTEC301 - Design and produce business documents Guidelines for formatting text are a key component of a document style guide. List three other guidelines that can be included in a document style guide. (3 marks) 1. ________________________________________________________________________________________ 2. ________________________________________________________________________________________ 3. ________________________________________________________________________________________ VCAA 2023 BSBTEC301 - Design and produce business documents VCAA 2023 BSBTEC301 - Design and produce business documents Identify the software function needed to complete the formatting required as described in the table below. An example is provided. (5 marks) VCAA 2023 BSBTEC301 - Design and produce business documents VCAA 2023 BSBTEC301 - Design and produce business documents Sulley is producing a business letter on behalf of his supervisor. a) Identify an appropriate type of software application Sulley can use to produce the business letter. (1 mark) VCAA 2023 BSBTEC301 - Design and produce business documents VCAA 2023  BSBTEC301 - Design and produce business documents Brinkley distributes a variety of business information as an administration officer. Brinkley is tasked with producing a report. He has drafted the executive summary and introduction. Name three other sections that can be included in a report (3 marks) 1. ________________________________________________________________________________________ 2. ________________________________________________________________________________________ 3. ________________________________________________________________________________________ VCAA 2023 BSBTEC301 - Design and produce business documents VCAA 2023 BSBTEC301 - Design and produce business documents c) Brinkley is producing an invitation to a staff function. Give three pieces of information that Brinkley needs to include. (3 marks) 1. ________________________________________________________________________________________ 2. ________________________________________________________________________________________ 3. ________________________________________________________________________________________ VCAA 2023 BSBTEC301 - Design and produce business documents VCAA 2023  BSBTEC301 Design and produce business documents  Element Two Design document 2.1 Identify, open and create files according to task and organisational requirements 2.2 Design document and ensure efficient entry of information 2.3 Use a range of functions to ensure consistency of design and layout BSBTEC301 - Design and produce business documents Most documents have text enhancements such as bolding, italics, different fonts and sizes, as in the document. Refer to this document when answering the questions. VCAA 2002 BSBTEC301 - Design and produce business documents a) Select one appropriate use of text enhancement and one inappropriate use of text enhancement. (2 marks) appropriate use: ____________________________________________________________________ inappropriate use: __________________________________________________________________ VCAA 2002 BSBTEC301 - Design and produce business documents b) State why the selected enhancement was appropriate. (1 mark) c) State why the selected enhancement was inappropriate. (1 mark) VCAA 2002 BSBTEC301 - Design and produce business documents VCAA 2002  BSBTEC301 - Design and produce business documents Indicate the type of justification used for each of the following printed samples. (4 marks) VCAA 2004 BSBTEC301 - Design and produce business documents VCAA 2004 BSBTEC301 - Design and produce business documents Give three reasons why organisations usually require their similar types of business documents to be prepared using the same design and presentation (3 marks) VCAA 2005 BSBTEC301 - Design and produce business documents VCAA 2005 BSBTEC301 - Design and produce business documents a) You have just joined two computer-generated documents together. What is this process called? ( 1 mark) b) Name where a number of separate names and addresses from a database are combined with a form letter. (1 mark) VCAA 2006 BSBTEC301 - Design and produce business documents VCAA 2006 BSBTEC301 - Design and produce business documents There are two parts to a mail merge document. What are they? (2 marks) VCAA 2008 BSBTEC301 - Design and produce business documents VCAA 2008 BSBTEC301 - Design and produce business documents a) Before designing a document, Macy must understand the purpose of the document and its intended audience. Why is this important? (3 marks) Note: This question also falls under element one - select and prepare resources, but is included here as it is precedes the next question VCAA 2009 BSBTEC301 - Design and produce business documents VCAA 2009 BSBTEC301 - Design and produce business documents b) In designing a document, Macy will use various enhancements to make it attractive and easy to read; for example, colour and margins. List three other ways of making this document distinctive. (3 marks) VCAA 2009 BSBTEC301 - Design and produce business documents VCAA 2009 BSBTEC301 - Design and produce business documents Match the following terms with the correct explanation. Write the correct number (1–6) next to the explanation in the table below. Term 1. closed punctuation 4. letterhead 2. merging 5. meeting notice 3. minutes 6. salutation VCAA 2012 BSBTEC301 - Design and produce business documents (6 marks) VCAA 2012 BSBTEC301 - Design and produce business documents VCAA 2012 BSBTEC301 - Design and produce business documents Other than the date, name three additional features of a fully blocked letter format with open punctuation. (3 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ 3. _______________________________________________________________________________________ VCAA 2012 BSBTEC301 - Design and produce business documents VCAA 2012 BSBTEC301 - Design and produce business documents Describe each of the following functions and provide an example of its use. (6 marks) columns ________________________________________________________________________________________ example ________________________________________________________________________________________ footers ________________________________________________________________________________________ example ________________________________________________________________________________________ merging ________________________________________________________________________________________ example ________________________________________________________________________________________ VCAA 2013 BSBTEC301 - Design and produce business documents VCAA 2013 BSBTEC301 - Design and produce business documents To attract more customers, the manager has asked the administrative assistant to create a social media page advertising the company. Give two examples of what could be included on the page (2 marks) VCAA 2014 BSBTEC301 - Design and produce business documents VCAA 2014 BSBTEC301 - Design and produce business documents Explain two differences between portrait orientation and landscape orientation (2 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ VCAA 2016 BSBTEC301 - Design and produce business documents VCAA 2016 BSBTEC301 - Design and produce business documents Identify two appropriate greetings for a business letter that will be sent to an unknown recipient. (2 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ VCAA 2017 BSBTEC301 - Design and produce business documents VCAA 2017 BSBTEC301 - Design and produce business documents a) Describe of mail merge. (3 marks) b) Other than when sending multiple letters, provide one example of when an administrative assistant would use mail merge. (1 mark) VCAA 2017  BSBTEC301 - Design and produce business documents a) b) VCAA 2017 BSBTEC301 - Design and produce business documents Owen prepares to mail merge a letter that will be sent to 500 customers. Name the three documents involved in merging. (3 marks) 1. _______________________________________________________________________________________ 2. _______________________________________________________________________________________ 3. _______________________________________________________________________________________ VCAA 2018 BSBTEC301 - Design and produce business documents VCAA 2018 BSBTEC301 - Design and produce business documents Describe each of the following font effects and provide an example of its use. (8 marks) VCAA 2018 BSBTEC301 - Design and produce business documents VCAA 2018 BSBTEC301 - Design and produce business documents There are two types of page breaks – hard and soft. When would hard and soft page breaks be used when creating a multi-page document? (3 marks) VCAA 2018 BSBTEC301 - Design and produce business documents VCAA 2018 BSBTEC301 - Design and produce business documents a) Explain the difference between a merged document and mail merge (2 marks) VCAA 2019 BSBTEC301 - Design and produce business documents VCAA 2019 BSBTEC301 - Design and produce business documents b) Provide an example of a merged document (1 mark) VCAA 2019 BSBTEC301 - Design and produce business documents VCAA 2019 BSBTEC301 - Design and produce business documents c) Provide an example of a mail merge document (1 mark) VCAA 2019 BSBTEC301 - Design and produce business documents VCAA 2019 BSBTEC301 - Design and produce business documents Mail merge is a software function that saves time and effort when producing mass mail- outs. List three other advantages to an organisation of using mail merge to send correspondence to stakeholders. (3 marks) 1. ________________________________________________________________________________________ 2. ________________________________________________________________________________________ 3. ________________________________________________________________________________________ VCAA 2020 BSBTEC301 - Design and produce business documents VCAA 2020  BSBTEC301 - Design and produce business documents Sergei is using word processing software to create a new procedure document. He must follow the style guide shown below. VCAA 2022 Continues on next slide BSBTEC301 - Design and produce business documents Text from the first page of the procedure document that Sergei is working on is shown below VCAA 2022 Continues on next slide BSBTEC301 - Design and produce business documents a) Apply the style guide to the text from the first page of the procedure document by completing the table below. Write the text section name and the format for each of the text sections marked 2 to 5. An example has been provided. (4 marks) VCAA 2022 BSBTEC301 - Design and produce business documents VCAA 2022 BSBTEC301 - Design and produce business documents b) Proofread the procedure document that Sergei prepared. Complete the table below by identifying three different spelling errors and writing the correct spelling for each. (6 marks) Note: This question falls under element four - finalise document but is included here as it follows the previous question VCAA 2022 BSBTEC301 - Design and produce business documents VCAA 2022 BSBTEC301 - Design and produce business documents Sanjay is learning how to set up a mail merge. a) Explain the purpose of a mail merge. (2 marks) VCAA 2023 BSBTEC301 - Design and produce business documents VCAA 2023 BSBTEC301 - Design and produce business documents b) Give an example of when a mail merge can be used in a business. (1 mark) VCAA 2023 BSBTEC301 - Design and produce business documents VCAA 2023