Training Needs Assessment & Analysis PDF

Training needs Assessment & Analysis  Objectives – Understand the meaning and significance of needs analysis in training – Understand the various types of training needs. – Know the components of a Training Needs Assessment. – Understand the process involved in Training Needs A...

Training needs Assessment & Analysis  Objectives – Understand the meaning and significance of needs analysis in training – Understand the various types of training needs. – Know the components of a Training Needs Assessment. – Understand the process involved in Training Needs Analysis. – Know the various methods for collecting data for a Training Needs Analysis.  Nature and importance of training needs analysis Training needs analysis is the breakdown of an identified need to determine its bases and causes as well as the relationship among identified needs. Needs assessment means the identification and prioritization of training requirements. Identification of training needs starts with the determination of knowledge, and skills essential for maximum effectiveness in an organization.  Nature and importance of training needs analysis In the training needs analysis, the causes of failure or non-performance are examined so as to see whether inadequate or inappropriate training was one of the reasons. Needs analysis is essential because lack of competency is not the only reason for failure. Training needs analysis is a diagnosis by the organization to know what the learning needs of its employees are.  Nature and importance of training needs analysis The key elements of an effective training needs analysis include professional trainers doing the analysis, – using credible data, – following a structured methodology, – linking training needs with business objectives, – justifying cost to the likely benefits, – gaining the commitment of the top management, – involving employees and their supervisors and communicating effectively with all those involved.  Components of training needs assessment Strategic/organizational analysis Training needs assessment generally Task/job needs analysis involves three components: Person analysis  Components of training needs assessment Organizational needs analysis – In conducting organizational analysis, the company may consider issues like: Increased competition for old and new business. Greater emphasis on efficiency and cost reduction. Increased needs on cooperation among companies. Business strategies of the rival companies. Research and innovation. Merger, acquisition, diversification and expansion. Automation and modernization. Manpower plan on hiring, retrenching and deployment of stall  Components of training needs assessment Organizational needs analysis – It also includes a human resource analysis: should translate the organization’s objectives into an accurate estimate of the demand for human resources. analysis of efficiency indexes: including cost of labor, quantity of output, quality of output, waste and, equipment use and repairs can provide useful information. an assessment of the organizational climate: Organizational analysis also can address the organization’s performance in the “softer” domains that constitute the corporate culture.  Components of training needs assessment Task analysis / job needs analysis – The process of collecting information regarding the job, for use in developing training programs, is often referred to as task analysis or job needs analysis. – Task analysis explains what must be done to perform a job or complete a process successfully. – Task analysis means detailed examination of a job role to find out what are the knowledge, skill, attitude, motives, values and self concept needed in people for superior or effective performance.  Components of training needs assessment There are four steps involved in task analysis: – Develop a list of task statements – Develop list of task clusters – Develop a list of KSAs (Knowledge, skills and attitude) – Assess the importance of tasks  Components of training needs assessment Person needs analysis – A person needs analysis identifies gaps between a person’s current capabilities and those identified as necessary or desirable. – Person needs analysis can be either broad or narrow in scope. The broader approach compares actual performance with the minimum acceptable standards of performance. The narrower approach compares an evaluation of employee proficiency on each required skill dimension with the proficiency level required for each skill.  Components of training needs assessment Person needs analysis – Whether the focus is on performance of the job as a whole or on particular aspects of the job, several approaches can be used to identify the training needs of individuals: Output Attitude Measures Survey Self-Assessed Training Needs Process of training needs analysis A training needs analysis (TNA) is the process of identifying the areas where both individuals and groups in an organization would benefit from training in order to become more effective at achieving their own objectives and the objectives of the organization. Process of training needs analysis A TNA 1. Identifying the objectives of the organization. involves five basic 2. Appointing a training coordinator. steps: 3. Gathering information about the skills and abilities of the individuals. 4. Analyzing that information. 5. Identifying the gaps & drawing a training plan.  Data collection methods for training needs analysis (TNA) A Training Needs Analysis (TNA) involves collecting information relevant to training from the concerned organization or department. The aim is to have clear evidence on which to base the findings and conclusions.  Data collection methods for training needs analysis (TNA) Typical methods include – reviewing existing documents – individual interview, – work diaries, – observation and listening, – self-assessment, – critical incident analysis, – questionnaires and – analyzing job descriptions.