Writing an Effective Letter of Introduction

Study Notes

Structure

Typically, a letter of introduction consists of three paragraphs:
1. Introduction and background information
2. Main purpose and request
3. Closing and contact information

Format

Business letter format:
- Formal tone and language
- One-inch margins on all sides
- Single-space or double-space between paragraphs
- Font: Arial, Calibri, or Times New Roman, size 11 or 12 points
Printed on high-quality paper or sent as a professional email

Content

Introduction:
- Start with a formal greeting and address
- Introduce yourself and your organization (if applicable)
- Establish a connection or common ground with the recipient
Main purpose:
- Clearly state the purpose of the letter
- Provide relevant background information or context
- Specify the desired outcome or action
Closing:
- Express gratitude and appreciation
- Include contact information and a call to action
- End with a professional closing (e.g., Sincerely, Best regards)

Tone

Professional and respectful
Confident and assertive, but not aggressive
Friendly and approachable, but not too casual
Avoid jargon and technical terms unless necessary for the audience

Purpose

To introduce yourself or your organization to the recipient
To establish a connection or build a relationship
To request a meeting, discussion, or collaboration
To provide information or context about a specific topic or project
To make a positive impression and create a sense of familiarity

Description

Learn about the structure, format, and tone of a letter of introduction, as well as its purpose and content. Discover how to write a professional and respectful letter that establishes a connection with the recipient.