30 Questions
What kind of records pertain to members or applicants for employment?
Human Resources Division records
What is the purpose of the Internal Affairs Unit records?
For investigating citizen complaints
What type of information is included in physical and mental health information?
Information obtained during the application process, fitness for duty, claims for workers’ compensation, or retirement/separation process
Who is responsible for handling requests for personal information about job applicants and employment references?
HRD, Employment Section
What type of records are not considered 'closed' records?
All of the above
Where should requests from attorneys, courts, and the Missouri Department of Public Safety be directed?
Office of General Counsel (OGC)
What will the unit do in response to a request for records?
Separate open and closed records and make necessary redactions
What type of information is protected by Section 191.656.1(1) RSMo?
HIV infection status and HIV testing results
What type of information about members will not be disclosed outside of the Department?
Personal information, such as medical records
Under what circumstances can personal information about members be disclosed?
With the consent of the member
Where should requests for personal information about past and present members be directed?
HRD, Personnel Records Section
What type of information is included in family and relationship information?
Home address, phone number, social security number, date of birth, and familial status
What is the purpose of the Office of Community Complaints records?
To investigate allegations of policy violations
What type of information is not considered 'personal information' about members?
Length of service information
Who is responsible for handling requests from the media?
Media Unit
What type of information is not protected as confidential?
Education and military service history
Who can provide consent for disclosure of personal information about a member who is unable to provide consent?
The member's lawful next-of-kin
What is not a reason for disclosing personal information about a member?
To a news organization
Who should members contact when receiving requests for personal information?
Appropriate element as outlined in the procedure
What is the purpose of the procedure outlined in this policy?
To protect confidential information of members and applicants
What is the primary purpose of Policy Series 200: Employee Guidelines?
To establish guidelines for the release of personal information
According to Section 610.021(3) and (13) RSMo, what type of records are designated as 'closed'?
Individually identifiable personnel records
What is the policy on releasing personal information about members and applicants for employment?
It is confidential and only disclosed in accordance with federal and state laws
What is the reference for Records Management in the Kansas City Missouri Police Department?
Board Resolution 95-1
What is the purpose of the written directive on the release of personal information?
To provide guidance and procedures for releasing personal information
What are the two types of records that contain personal information?
Individually identifiable personnel records and records pertaining to members or applicants for employment
Under what circumstances can personal information be disclosed?
Only in accordance with federal and state laws, Board of Police Commissioners Resolutions, Department written directives, court orders or pursuant to a subpoena
What is the purpose of the Family and Medical Leave Act, as amended?
To provide job protection and unpaid leave for qualified family and medical reasons
What is the reference for the Americans with Disabilities Act, as amended?
Policy Series 200
What is the purpose of the Board of Police Commissioners Resolutions?
To provide a framework for the management of department records
Study Notes
Introduction to Personnel Policy
- The policy provides guidance and procedures for the release of personal information about Kansas City Missouri Police Department members and applicants.
- Personal information is considered confidential and will not be disclosed except in accordance with federal and state laws, Board of Police Commissioners Resolutions, Department written directives, court orders, or pursuant to a subpoena.
Closed Records
- Certain records are designated "closed" under Section 610.021(3) and (13) RSMo. as they contain personal information relating to the performance or merit of an individual member or applicant.
- These closed records include:
- Human Resources Division (HRD) records related to hiring, firing, disciplining, or promoting members or applicants.
- Internal Affairs Unit (IAU) records related to internal investigations or internal investigations conducted as a result of citizen complaints.
- Office of Community Complaints (OCC) records related to internal investigations of a member's alleged policy violations conducted as a result of citizen complaints.
Open Records
- The following records are not designated as "closed":
- Members' names
- Position
- Salary
- Length of service
- Records that are closed may also contain open information, and the unit will separate open and closed records and/or make any necessary redactions prior to disclosure.
Disclosure of Personal Information
- The following types of personal information about members will not be disclosed outside of the Department without the consent of the member (or member's lawful next-of-kin), or in defense of a lawsuit/claim filed against the Department and/or member, or pursuant to a court order, a subpoena, or as otherwise required by law:
- Physical and mental health information
- Information relating to a member's sick leave or leave taken pursuant to the Family Medical Leave Act
- HIV infection status or the results of HIV testing
- A member's home address, phone number, social security number, date of birth, and familial status
- A member's education, history, and military service
This quiz covers information related to physical and mental health in the workplace, including fitness for duty, workers' compensation, and leave policies such as sick leave and the Family Medical Leave Act.
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