Podcast
Questions and Answers
What is a workflow?
What is a workflow?
A series of tasks Oasis groups together to make day-to-day and weekly functions more efficient and consistent.
Why is it important to complete workflows timely?
Why is it important to complete workflows timely?
Accuracy for time worked and absences, TOR's processed timely, schedule info is up-to-date, helps to meet Publix expectations and standards.
What workflow will be completed every day?
What workflow will be completed every day?
Time and Attendance.
What does the Daily Time and Attendance workflow include?
What does the Daily Time and Attendance workflow include?
When should the pre-scheduling workflow be completed?
When should the pre-scheduling workflow be completed?
What does the pre-scheduling workflow include?
What does the pre-scheduling workflow include?
When should pre-payroll be completed?
When should pre-payroll be completed?
What does the pre-payroll workflow include?
What does the pre-payroll workflow include?
When is the payroll workflow completed?
When is the payroll workflow completed?
What is the target amount of hours per day for standard PT associates?
What is the target amount of hours per day for standard PT associates?
What is the target amount of hours per week for standard PT?
What is the target amount of hours per week for standard PT?
What is the maximum consecutive days standard PT can work?
What is the maximum consecutive days standard PT can work?
How many hours per day is the target for Standard FT?
How many hours per day is the target for Standard FT?
What is the minimum amount of hours allowed for FT?
What is the minimum amount of hours allowed for FT?
How long should a salary manager's work day be?
How long should a salary manager's work day be?
How many hours a day should a FT manager work?
How many hours a day should a FT manager work?
What are the two manual shift strategies?
What are the two manual shift strategies?
How many hours per day should a 4-day FT associate work?
How many hours per day should a 4-day FT associate work?
What is a TPR?
What is a TPR?
What are the TPR values 1-5?
What are the TPR values 1-5?
Which TPR score would be prioritized in auto-scheduling, 3 or 1, and why?
Which TPR score would be prioritized in auto-scheduling, 3 or 1, and why?
What would be a reason to exclude an associate from certain roles?
What would be a reason to exclude an associate from certain roles?
When should a minor be assigned to a school calendar?
When should a minor be assigned to a school calendar?
How long would it be appropriate to borrow an associate rather than transfer?
How long would it be appropriate to borrow an associate rather than transfer?
What minor violations are prevented by the time clock?
What minor violations are prevented by the time clock?
Can minors be borrowed by other stores?
Can minors be borrowed by other stores?
What does TGLO stand for?
What does TGLO stand for?
What are periodic tasks?
What are periodic tasks?
When is labor earned?
When is labor earned?
What are fixed tasks?
What are fixed tasks?
What are variable tasks?
What are variable tasks?
What are daily tasks?
What are daily tasks?
What are weekly tasks?
What are weekly tasks?
What does 'override exists' mean on the TGLO screen?
What does 'override exists' mean on the TGLO screen?
What is AM FEC labor based on?
What is AM FEC labor based on?
What is PM FEC labor based on?
What is PM FEC labor based on?
When should TGLOs be completed by?
When should TGLOs be completed by?
What is auto-schedule?
What is auto-schedule?
What is a manual schedule?
What is a manual schedule?
What is the range of acceptable schedule accuracy for the CS-FEC role?
What is the range of acceptable schedule accuracy for the CS-FEC role?
What is a business unit?
What is a business unit?
What is a workgroup?
What is a workgroup?
What is a primary job?
What is a primary job?
What are labor roles?
What are labor roles?
What is labor hierarchy?
What is labor hierarchy?
Do misc roles earn labor?
Do misc roles earn labor?
Why should you schedule a labor role?
Why should you schedule a labor role?
Why should you schedule a training role?
Why should you schedule a training role?
Why might you schedule a misc task?
Why might you schedule a misc task?
What is an ACSM's primary role?
What is an ACSM's primary role?
What is a break?
What is a break?
What is a meal break?
What is a meal break?
How long of a break should an adult get with a shift of 7 hours or greater?
How long of a break should an adult get with a shift of 7 hours or greater?
How many continuous hours can a 14 or 15 year old minor work?
How many continuous hours can a 14 or 15 year old minor work?
How many continuous hours can a 16 or 17 year old minor work?
How many continuous hours can a 16 or 17 year old minor work?
What qualifies a shift as a 'night shift'?
What qualifies a shift as a 'night shift'?
What is the minimum number of cashiers to be open during store hours?
What is the minimum number of cashiers to be open during store hours?
Study Notes
Workflow Overview
- Workflow groups tasks to enhance efficiency and consistency in daily and weekly functions.
- Timely completion of workflows ensures accuracy in time worked, absence management, and compliance with Publix standards.
Daily Time and Attendance Workflow
- Must be completed daily, involving several tasks such as:
- Correcting unpaired punches and reviewing TOR reports.
- Addressing hours variance reports and creating TORs for absent associates.
- Identifying potential overtime and coaching associates on schedule adherence.
Pre-scheduling and Pre-payroll Workflows
- Pre-scheduling is to be completed Thursday-Sunday by 9pm, includes:
- Editing templates and scheduling management roles.
- Pre-payroll tasks occur on Thursday or Friday, focusing on reviewing:
- Unpaired punches, time errors, missed shifts, and minor violations.
Payroll and Task Management
- Payroll workflow is finished on Saturday between 7am-1pm.
- Task Lists are used to track workflows and ensure reporting completeness.
Associate Hour Targets
- Standard Part-Time (PT) associates aim for 7 hours/day and 15-34 hours/week, with a maximum of 5 consecutive workdays.
- Standard Full-Time (FT) associates typically work 8 hours/day and must meet a 40-hour weekly minimum.
Managerial Hours
- Salary managers are expected to work 10 hours/day, while PT and FT managers should work 9 hours/day.
Performance Ratings and Scheduling
- Total Performance Rating (TPR) ranges from 1 (role model) to 5 (unacceptable).
- Higher TPR scores (1) are prioritized in auto-scheduling over lower scores (3).
Minor and Associate Management
- Minors must always be assigned to a school calendar until adulthood.
- Associates can be borrowed for 2 weeks or less, and minors may be borrowed with district manager approval.
Task Categorization
- Task categories include:
- Periodic Tasks: Less frequent than weekly.
- Fixed Tasks: Labor remains constant weekly.
- Variable Tasks: Labor fluctuates based on sales and customer count.
- Daily and Weekly Tasks: Scheduled tasks based on operation frequency.
Scheduling Terminology
- TGLO (Task Group Location Override) indicates manually entered task information for scheduling.
- Labor is defined as earned when hours are entered into the system by store management.
Break Rules
- A 10-minute break is on the clock, while meal breaks are off the clock.
- Minors have specific continuous working hour restrictions based on age (4.5 hours for 14-15 years; 5 hours for 16-17 years).
- Shifts starting at or after 7pm are designated as night shifts.
Schedule Accuracy
- Acceptable schedule accuracy for the CS-FEC role must be between 95-100%.
Miscellaneous Roles
- Miscellaneous roles do not earn labor and should be scheduled to meet demand or for training purposes.
Cashier Protocol
- A minimum of one cashier must be available during store hours to ensure continuous service.
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Description
This quiz covers the various workflows related to workforce management at Publix, including daily time and attendance, pre-scheduling, and payroll processes. Understanding these workflows is crucial for ensuring timely and accurate completion of tasks that align with company standards.
