Word Processing Overview

Word Processing Overview

• Word processing is one of the most common computer applications.
• It's a program/software that allows users to create, store, display, modify, and print documents electronically.
• Documents are stored on a disc.
• Modifications are made by entering commands and characters from a keyboard.
• Displaying on a screen happens through entering commands using keyboards.
• Documents can be printed using a printer.

User Needs

• Essential components include a monitor, keyboard, word processing software, document disc, and a printer.
• Proper interaction among components is crucial for the program to operate correctly.

Advantages of Word Processing Programs

• Users can modify documents without retyping the entire document.
• Users can correct mistakes easily by moving the cursor.
• Documents can be saved and printed easily.
• Word processing programs offer significant advantages over typewriters.

General Features of a Word Processing Program

• Cursor control: Allows users to move the cursor for editing.
• Word wrap: Automatically moves text to the next line when the current line is full.
• Page breaks: Allows for formatting pages.
• Scrolling: Allows to navigate through a large document.
• Line and paragraph spacing: Adjusts spacing between lines and paragraphs.

Standard Editing Features of a Word Processing Program

• Insert and delete: Allows users to add and remove text.
• Find and replace: Locates and replaces text.
• Cut, copy, and paste: Allows moving and copying content.
• Spelling checker, grammar checker, and thesaurus: Tools to improve writing accuracy and vocabulary.

Office Language Interface Pack (LIP)

• It's a translated user interface that can be downloaded.
• It's available for MS Office versions 2003, 2007, 2010, and 2013.
• It translates Microsoft Excel, OneNote, Outlook, PowerPoint, and Word features into different languages.
• Includes a spelling checker in nearly all languages.

Standard Formatting Features of a Word Processing Program

• Tabs and alignment: For precise placement of text.
• Margins and alignment: Controls the document's edges and text arrangement.
• Headers and Footers: For consistent placement of information on each page.
• Spacing and columns: Control how lines and columns are formatted.
• Font: Provides a range of fonts and sizes for formatting text.

Evaluating Word Processing (WP) - Hardware Compatibility

• Assess the computer's memory (RAM) to ensure it can run the WP program efficiently.
• Determine the number and size of disk drives available.
• Check if the WP program requires more RAM for optimum performance.
• Identify the necessary hardware.
• Know the types of printers the program supports.

Evaluating WP (Instructional Design & Features)

• Evaluate the reasonableness of the graphics and skills required.
• Ensure the software's features meet the user's needs.
• Verify whether students consistently use the program.
• Determine whether the program can be adapted for diverse student group sizes.
• Identify if the program can meet the varied needs of students in the classroom.

Evaluating WP (Ease of Use)

• Assess if the program encourages user independence.
• Determine how easy the features are to use.
• Determine the learning time required for the program.
• Evaluate if the software can be immediately loaded and used.
• Decide if the software offers help screens.
• Verify if a tutorial disk or manual is provided to guide users through the program.

Evaluating WP (Safety Features)

• Check for safety features that prevent accidental errors.
• Evaluate if the program automatically saves documents periodically.
• Determine if the program prompts users to save their work .
• Verify the presence of an Undo feature

Evaluating WP (Consumer Value)

• Assess the program's cost.
• Evaluate if the features in the program justify its cost.

Evaluating WP (Support)

• Confirm the availability of a support function.
• Evaluate the technical support provided for the software.
• Determine if tutorial materials are included.
• Verify the reputation of the program publisher.
• Assess if the telephone support is toll-free.
• Evaluate if the support services have costs.

Integrating WP into Classrooms (Benefits for Teachers)

• Time saving: Teachers can efficiently modify materials instead of creating entirely new ones.
• Enhanced document appearance: Word processing enhances the visual appeal of notes, lesson plans, and materials.
• Facilitates document sharing: Makes it simple for teachers and students to share materials.

Integrating WP into Classrooms (Benefits for Teachers-Tasks)

• Create detailed descriptions of individual lessons.
• Outline and summarize topics for courses.
• Develop attractive notes and activity pages for classroom instruction.
• Generate daily logbooks/teaching reports complete with images.
• Create feedback forms for students and their parents.
• Write letters and memos to colleagues, parents, etc.
• Prepare brochures and fliers for announcing school events.

Integrating WP into Classrooms (Benefits for Students at All Levels)

• Create outlines and detailed notes on subjects being studied.
• Produce assignments and projects that present professional looks.
• Document daily events in personal journals.
• Generate visually effective presentations.

Integrating WP into Classrooms (Additional Student Resources/Tasks)

• Produce flyers and brochures.
• Write letters and memos.
• Compile books and reports.

Using Microsoft Word 2007

• Quick Access Toolbar: Frequently used commands (Save, Undo, Redo).
• The Ribbon: Several tabs with command groups (Home, Insert, etc.).
• Status Bar: Displays current page number, word count, zoom level, etc.
• Clipboard: Temporarily stores copied or cut items.
• Find and Replace: Locates specific words or phrases.
• Styles: Sets of formatting options applied consistently throughout a document.
• Reviewing documents – Track changes, accept/reject changes.