Word Processing: A Comprehensive Guide PDF

Word Processing By: Dr Norhayati Mohd Yusof WORD PROCESSING One of the most common computer applications. Is a programme or software that enables users to create a document store it electronically on a disc display it on the screen modify it by entering...

Word Processing By: Dr Norhayati Mohd Yusof WORD PROCESSING One of the most common computer applications. Is a programme or software that enables users to create a document store it electronically on a disc display it on the screen modify it by entering commands and characters from the keyboards print it on the printer.  monitor and a keyboard word processing software a document disc a printer Interaction among the components is important because if one component is missing, the USER NEED programme will not able to function. TO HAVE Give examples of word processing software??  user can make changes without retyping the entire document. Advantage If there is a topographical mistake, users can move the cursors to it and correct the mistake. of WORD save & print it out PROCESSING Example question: what are the benefit of using word PROGRAM processing programme than a typewriter?  1. Cursor Control 2. Word Wrap 3. Page Breaks General 4. Scrolling features of 5. Line and paragraph spacing a Word Processing Programme  1. Insert and Delete 2. Find and Replace Standard 3. Cut/Copy and Paste 4. Spelling Checker, Grammar Checker and Editing Thesaurus features of a (how to download BM inside Microsoft office?) Word Processing Programme Standard Formatting Features of a Word Processing Programme 1. Tabs 2. Margin and Alignment 3. Headers and Footers 4. Spacing and Column 5. Font  Does your computer have enough memory to run this program? How many disk drives does Evaluating WP the machine have and what (Sharp, 2005) size are they? Does the software program need more RAM to run faster Hardware and more efficiently? What equipment is Compatibility necessary? What type of printer does the program support?  Are the graphics and skills required reasonable? Does the software fit your Evaluating WP needs? (Sharp, 2005) Do students return to this program time after time? Can the program be adapted Instructional to small and large groups of Design & students? Features Can the program meet the individual needs of the students in the classroom?  Does it promote independent use? Are the features easy to use at any point? Evaluating WP How much time is needed to (Sharp, 2005) learn the program? Can the student immediately load the program and use it? Ease of Use Can the student access a help screen whenever it is needed? Does a tutorial disk or manual take the user through the program?  Does the program come with safety features that prevent users from making errors? Does the program automatically save your documents intermittently? Evaluating WP Does the program remind the (Sharp, 2005) user to Save? Does it have the Undo feature? Safety Features Evaluating WP (Sharp, 2005) What is the cost? Are the features found in an Consumer expensive software worth it? Value  Does the program come with Evaluating WP a Help function? How is the technical support? (Sharp, 2005) Is there tutorial with the software package? Is the publisher reputable? Support Is the telephone call toll free? Does the company charge for the support? Integrating WP into the Classrooms The Benefits saves time helps teachers use preparation time more efficiently by letting them modify materials instead of creating new ones Integrating WP into the Classrooms The Benefits enhances document appearance allows sharing of documents materials from word processing software allows materials to be shared easily among look more polished and professional than teachers and students handwritten or typed materials Integrating WP into the Classrooms TEACHERS can make use of the software to create: lesson plans – detailed description of the course of instruction for an individual lesson course syllabus – an outline and summary of topics to be covered in a course attractive notes and activity pages that can help in the classroom instruction and aid students’ learning report books – record daily teaching and learning activities complete with illustrations Integrating WP into the Classrooms TEACHERS can make use of the software to create: feedback forms (students and parents) – help manage, organise and improve teaching and learning and the school letters and memos – sent to fellow colleagues and parents informing them of meetings and other events brochures/flyers – advertising and promoting school activities to students, parents and other stakeholders  outlines and notes of the subjects that they Integrating are learning WP into the Classrooms assignments and STUDENTS at projects – quality and professional look all levels can use WP to produce: journals – students record events or personal experiences daily  flyers and brochures – advertising an event, service or other activities of the school to Integrating the teachers, students and the general public WP into the Classrooms STUDENTS at letters and memos all levels can use WP to produce: books and reports – using charts and tables as well other illustrations Using Microsoft Quick Access Toolbar Word 2007 provides access to frequently used commands Save, Undo, and Redo  The Ribbon several tabs: clicking a tab displays several related command groups within each group are related command buttons Using a dialog box launcher Microsoft Word 2007  Status Bar appears at the very bottom of your window provides such information as the current page and the number of words in your document Using can change the displays on the Status bar Microsoft right-click on the Status bar select the options you want Word 2007  Using the Clipboard Word can store the information you have cut or copied on the Clipboard in a hierarchy Using the Clipboard can store up to 24 items can paste any item on the Clipboard into a Microsoft document place cursor at the insertion point, displaying Word the Clipboard pane, and then click the item 2007  Using Microsoft Word 2007 Find and Replace to find a particular word or phrase in your document, you can use the Find command is especially useful when you are working with large files to search the entire document, simply execute the Find command to limit your search to a selected area, select that area and then execute the Find command  Choose a Style Set styles can be used to quickly format your documents a style is a set of formats consisting of things such as fonts, font colors, font sizes, and paragraph formats Using Word Exercise 1 Microsoft Word 2007  Using Microsoft Word 2007 reviewing documents turn on the track changes and edit your friend’s Exercise 1 accept or reject the revised version of your document  SAVE TIME: (TRY TO ENHANCE DOCUMENT Why Do GIVE EXAMPLE?) APPEARANCE Teachers use Word Processing? ALLOWS SHARING OF DOCUMENTS  Lesson plans- there is template prepare by M.office Course syllabus Attractive notes and activity pages How Do Reports books Teachers Integrate Feedback forms Word Letters and memo Processing? Brochures / flyers Calendar / calendar book ???? How Do OUTLINE AND NOTES ASSIGNMENTS AND JOURNALS Students OF THE SUBJECT PROJECTS Integrate Word Processing? PRODUCING LETTERS AND MEMO BOOKS AND REPORTS BROUCHERS AND FLYERS