Questions and Answers
Who initiates the correction of the Weekly Crew Time Sheet F-398?
How many copies of the correction F-398 are required?
What should be indicated in the heading of the form when making corrections?
What is the purpose of the F-398 form?
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What must be shown for each incorrect entry on the form?
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To whom must both copies of the corrected F-398 be forwarded?
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What action should be taken if an employee’s entry for time off is incorrect?
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Which of the following is NOT a type of Weekly Crew Time Sheet that can be corrected using the F-398 form?
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Study Notes
Weekly Crew Time Sheet - Correction Overview
- Form F-398 is necessary for correcting Weekly Crew Time Sheets including Form #5054 for Positive Timekeeping, Firefighter Exception, and Firefighter Overtime.
- Initiated by Supervisors within Payroll Divisions and requires two copies for submission.
- Corrections are retained by the Accounting Services Section until deemed unnecessary.
Submission and Routing Process
- Both copies must be forwarded to Accounting Services Section by the requesting member’s supervisor.
- The form must pass through the Station/Unit Commander for approval before returning one approved copy to be filed in the member's personal folder.
Application of the Form
- Must check the appropriate box to indicate the type of Weekly Crew Time Sheet being corrected.
- Essential information to enter includes Payroll Division, Pay Period, Week Ending Date, Employee Identification Number, and Employee Name - all must exactly match the incorrect Form #5054 data.
Correction Details
- Clearly show the incorrect entry as submitted on Form #5054.
- State the corrected entry to reflect the accurate information.
- Provide a brief explanation for each correction to clarify changes made, such as:
- Engineer Boncolce's reported time was incorrectly categorized (TS/24 vs. VC/24).
- Captain Crammer's FI/12 was not approved, changing it to TS/12 on the correction.
- Firefighter Jones had an incorrect VC/24 entry for a day he was on duty, requiring removal.
- Firefighter Peters’ TS/24 entry correction needs to be assigned to Firefighter Wintor instead.
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Description
This quiz covers the process of handling corrections in the Weekly Crew Time Sheet for payroll purposes. It emphasizes the roles of supervisors in the Payroll Division and the importance of documentation retention. Learners will understand the procedures for forwarding copies to the Accounting Services Section.
