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Fundamental & Supplementary Rules

• Fundamental Rules (FRs) apply to all Government Servants with pay debitable to civil estimates.
• Supplementary Rules (SRs) implement fundamental rules and address gaps.
• Together, FRs and SRs govern service terms for Central Government employees, defining rights, privileges, duties, and conditions.
• FRs lay the foundation for service conditions, covering pay, allowances, leave, disciplinary actions, promotion, retirement, and pension.
• SRs add clarifications and instructions.
• FRs ensure uniformity and fairness across Central Government services, covering a wide range of topics.
• The rules apply to Group A, B, and C employees.

Pay & Allowances

• Pay is determined by pay scales and the 7th Pay Commission pay matrix.
• FR 9 sets rules for pay fixation, pay scale, and pay adjustment for promotions, transfers, or reemployment.

Leave

• Employees have earned leave, casual leave, commuted leave, and special casual leave.
• Leave accumulations and leave salary calculations are governed by FRs, with limits on leave days carried forward.
• Employees can take medical leave for long-term illness, with leave encashment provisions for retirement or resignation.

Joining Time

• Joining time is granted to join a new post post transfer.
• Governed by FR 15, with duration based on transfer distance.
• Employees get a maximum of 10 days to join a new post within India and 30 days for transfers from one station to another.

Probation & Confirmation

• Employees start with probation after joining a service, typically lasting two years.
• Work performance and conduct are assessed during probation.
• Employees are confirmed after successful probation, subject to meeting necessary conditions.

Promotion & Upgradation

• Promotions are based on seniority, merit, and vacancies.
• FR 16 describes promotion rules, including vacancy requirements and procedures based on service record and performance.

Retirement & Pension

• Retirement rules are in FR 56, stating employees retire on superannuation at 60 years old, unless otherwise specified.
• Employees receive pension, gratuity, and other retirement benefits upon retirement, based on last pay.
• Voluntary retirement is available with specific conditions after completing required service years.

Leave Salary

• Leave salary = the salary paid during leave time; based on pay band and grade pay.
• Provisions exist for pensionable (earned and half-pay leave) and non-pensionable leave (casual leave).
• Rules determine conditions for leave without pay and its impact on pension and benefits.

Transfer & Deputation

• FR 15 describes conditions for transfer of employees between posts within the same or different department.
• Transfers can be voluntary or compulsory.
• Employees may be deputed to other government departments or organizations, subject to deputation allowance rules.

Leave Encashment

• Leave encashment rules allow monetary compensation for unused earned leave at retirement, resignation, or during voluntary retirement.
• The maximum encashable leave is generally 300 days of earned leave.

Pension & Gratuity

• Pension is calculated from the last pay drawn, and is governed by the Pension Rules.
• Retiring employees are entitled to gratuity and family pension after a minimum number of years of service, including in case of death in service.
• FR 93 discusses pension computation, typically as a percentage of the last basic pay.

Disciplinary Action

• FR 19 outlines disciplinary action procedures for misconduct or inefficiency, including suspension, reprimands, pay reduction, or dismissal, based on severity.
• Rules ensure due process and a fair chance for employees to defend themselves.

Conduct Rules

• FR 17 and FR 18 discuss expected government employee conduct, ensuring integrity and impartiality.
• Employees must not engage in political activities or conduct that discredits government service.

Purpose of Supplementary Rules

• SRs offer guidelines and clarifications on FR provisions and the Central Civil Services (CCS) Rules.
• SRs provide direction on service conditions, pay, allowances, and leave.

Pay & Allowances Specifics

• SRs clarify pay regulation, pay fixation, increment grants, leave pay computation, and allowance payments, including HRA and TA.
• SR 23 regulates pay calculation for employee transfers or pay adjustments due to promotion.

Leave, Travel, & More

• SRs provide guidelines for calculation, encashment, and availing of various leave types, such as earned, casual, and sick leave.
• SRs detail leave salary, accumulation, and leave encashment limits at retirement or resignation.
• Supplementary regulations outline conditions for retirement benefits for government employees, guiding the calculation and payment of retirement dues upon superannuation or premature retirement.
• Instructions clarify how government employees can be deputed or transferred to other departments, sectors, or organizations, including terms and conditions and allowances during foriegn leave or deputation.
• Regulations detail the transfer and posting procedures for government employees in different departments, defining transfer entitlements, including joining time.
• Clarifications also cover granting advances and loans to employees, detailing repayment, conditions for sanctioning advances, and required documentation.

Disciplinary Action

• SR provide supplementary instructions on disciplinary inquiries, including the powers of disciplinary authorities.
• Rules address suspension, penalties, and appeals for employees found guilty of misconduct or poor performance.

Travel & TA

• SRs clarify Travel Allowance (TA) procedures for government employees, including TA rates based on grade and travel by rail, air, or road.
• Rules clarify joining time procedures and travel expenses when employees are transferred.

Medical & Health

• SRs outline procedures related to medical benefits for government employees and their dependents.
• Rules include the Central Government Health Scheme (CGHS), medical reimbursement, and guidelines for medicines, hospitals, and treatments.

Service Regulations & Accommodation

• Service regulations provide details on service conditions, such as promotion qualifications, seniority, probation, reviews, and compassionate appointments.
• Rules provide HRA payments, guidelines on government accommodation entitlements, and eligibility criteria based on grade and posting location.

Contributions & Gratutity

• SRs clarify General Provident Fund (GPF) contributions for employees.
• Rules cover calculations, withdrawals, loans, and interest rates applicable to these funds.
• They help clarify pension claims procedures and benefits for the family of any deceased employee.
• Rules provide clarification on miscellaneous issues, including probation period extensions, non-joining of duties, leave during training, and transfers to foreign missions.

General Conduct (Rule 3)

• Employees must be honest professionally and personally.
• Employees must not harm the repuation of the government
• Employees must inspire public trust in the Government.

Gambling (Rule 4)

• Employees are prohibited from gambling and betting.

Gifts (Rule 5)

• Employees should not take gifts that could compromise their impartiality.

Political Activities (Rule 6)

• Employees must not engage in political activities that could undermine the goverment.

Trade Unions (Rule 7)

• Employees can participate in Trade Unions but may not strike or disrupt goverment operations.

Demonstrations or Strikes (Rule 7-A)

• Employees may not demonstrate if it impacts government tasks.

Employment (Rule 8)

• Employees are not permitted to take up private employment.

Press (Rule 9)

• Employees may not write official information for publication.

Criticism (Rule 10)

• Employee must avoid tarnishing the reputation of the office.

Intoxicants (Rule 11)

• An employee is not able to drink while on duty.

Marriage (Rule 18)

• Government employees can not marry more than once.

Business (Rule 13)

• Governmental workers cannot do private business.

Personal Gain (Rule 15)

• Employees are restricted from gaining or taking personal advantages and benefits.

Suspending Employees (Rule 16)

• Criminal charges may lead to an employee suspension.

Property (Rule 16-A)

• Declare property if requested.

Government Resources (Rule 17)

• Employees are not able to use goverment resources.

Misconduct (Rule 18-A)

• Report misconduct to the relevant authorities.

Categories of employees under CCS (CCA) Rules

• Class I Employees: Higher level officers and typically senior administrative
• Class II Employees: Middle management and supervisory.
• Class III Employee: Junior level and typically operational
• Class IV Employee: Performs manual and support functions

Penalties

• Minor Penalties entail a form of written reprimand, denial or delay of promotion,
• Major Penalties involde Dismissal, Termination from Service, Removal

Procedure

1. Issue a Charge Sheet
2. Inquiry
3. Show Cause Notice
4. Final Decision

Suspension

• Employees have the chance to be suspended if:
• • If they are investigated for a serious charge.
• • When the employee is not fit to remain in office for the duration of the inquiry

Appeal Process (Rule 23-24)

• The process includes:
• • First Appeal can happen if employees can appeal the disciplinary decision to the next higher authority
• • If the employee is worried with the first appeal decision, then they may can
• • The appellate authority can review the case and may confirm, modify, or revoke the penalty.

Advances Available

• House Building Advance - loan for housing
  • Loan can be used for improvement/renovation
  • Loan amount based on basic pay
  • Interest rates follow goverment directions
• Vehicle Advance - scooter, motorcycle.
  • Those in permament position are able to have that
  • Payed back 3 to 5 years
• Festival Advance - for Diwali, Holi, and Eid.
  • Can help with expenses
  • Amount generally INR 4500.
• Leave Travel Concession Advance - Can allow one to travel home or to a new place
• Medical Advance - Medical treatment is needed but funds are an issue.
  • Can be used at approved hospitals.
• Computer advance - for laptops, computers
  • generally, 3 years to pay back

Advances for Natural Calamities

• Available for natural disasters such as earthquakes

Marriage Advance

• Can be used for a family member wedding.

Repay and Adjustment of Advances

Repay is monthly installments and interest rates often follow the federal percentages Eligibility often hinges on status and/or length of service.

Joining Rules

• Joining time* refers to governmental employees have the opportunity to join a new post once transferred.
• Eligiility entails if you are transffered from one department to another, have a break in appointment or being tranferred to a location that is officially recongized.
• • If an employee's joining time and it falls on a public holiday then you avail assistance for an additional time. Example: Monday --> Wednesday, Tuesday was a holiday, then employee is entitled to an additional day.
• If an employee is on leave when transferred, the joining time will be added to leave already provided.
• Salary*: The compensation is treated as duty for pay and allowance purposes, so salary as well as monetary support are both continued all throughout.

CCS Rule 1972 Leave

Earned Leave Common and based on each period.

• every 20 days of service, you get one
• entitled UP TO 300 days total. Casual Leave - unforeseen situations or emergencies. Sick Leave - entitles based on how unwell you are Maternity Leave- granted specifically to woman Paternity Leave - grantred specifcally to men Special Leave - approved by government

Leave Procsdure

• Applications* should be sanctioned by administrators depending on the level of employee For longer term requests you need proof

Encashed Leave

Can happen at anytime, if they retire, resign or die while in service. Limit of total is usually 300 day cap

LTC

• Allows the reimbursement of certain expenses
• Typically you are are not eligible if you are -temp
• probationary
• retired
• 3 types of LTC*:
• Hometown
• able to see family
• All India
  • go anywhere in India
• North Ease States
  • special scheme for north east

Leave Block

• Typically for 4 years

Child Eduation

CEA is a financial allowance to school children for reimbursements on the costs of education

• Eligibilty requires that the candidate recognized. It will also only reimburse tuition, registration and library fees.
• To claim*, you need fee reciepts and proof of enrollments.
• Eligibility* must attend the educational system, provide documentation

House Rent

• HRA* or House Rent Allowance is for those are needing housing or apartment.
• It is categorized by*: Class X or populated cities +50,000 Class Y Cities +5000
• In order to eligible for housing/HRA*, you need to live off site, there need to be proof that you are. The tax from HRA if still taxable

Alimony

• Alimony* or HRA are for those people who are living and needing support for that. It's based on the type of city that they are in. It is to fight the effects of inflation, and a lot of how it acts is connected, related to

It was revised semi/annually and also determined based on the city that they are in.

What are pay fixations?

When an employee is both moved up and changed their work locations, their pay should be fixed according to the Pay Matrix.

Dearness Allowances

Help to provide people with more of a comfortable payment/living arrangement

Travel Allowances

To get travel done and covered when travel happens. This includes payments for transportation, lodging and food as well as other potential touring

Government Responsibilities for this

Ensure everything is safe for those who have served!

Pension and Gratutity

• They protect long term as as pension and short term with gratuity to the workers involved.
• They offer certain benefits, as well as payment plans with various stipulations and timelines for use.

Important concepts under General Provident

• All Central Goverment employees of Indian are eligable to this*, and those in the services and territories with unions are also eligable. On contributions the govermental workers contribute a a fixed rate from their salary. and that can be as much as 100% depending on the level of pay.

Funds are typically used for; Medical, Education, Mariage or housing costs. If an employee has passed, any funds or amounts or still entilements.