Veeva PromoMats Training #1

Introduction to Veeva Vault PromoMats

• Veeva Vault PromoMats (VVPM) is a content management system that serves as a big content repository for digital assets.
• It enables the upload, review, approval, and storage of digital assets, ensuring compliance and streamlining distribution.
• VVPM improves overall compliance, streamlines distribution and withdrawal, and enables global brand management.

Why Veeva Vault PromoMats?

• It provides a comprehensive solution for compliant, commercial content and digital asset management.
• Advanced referencing features, core claims management, and automatic claims linking ensure accuracy and compliance.
• It enables the effortless sharing of assets across markets, achieving global brand alignment and reducing content development costs.

End-to-End Content Management

• The process involves creating, reviewing, approving, sharing, and publishing digital assets.
• Brand/marketing agencies and users/creative agencies upload assets, ensuring compliance with SOP guidelines.
• The MLR team reviews content, and brand/marketing operations share approved content with targeted audiences.

Logging into the System

• To log in, users go to the URL, fill in their login details, insert their password, and click on Log In.
• By default, users are prompted into Tasks.

System Purpose and Main Functionalities

• Veeva Vault PromoMats simplifies the creation, review, and approval process for promotional materials, ensuring regulatory compliance.
• It improves collaboration and efficiency in managing marketing content.
• The system enables digital asset management from upload to distribution.

Functionalities

• Upload, Review, and Approve: content is uploaded, reviewed by the MLR team, and approved for use/distribution.
• Multichannel Repository: PromoMats serves as a content repository for digital asset management, storing all available content.

Tabs and their Functionalities

• Tasks Tab: displays user tasks, enables completing assigned tasks, and shows tasks with no due date.
• Library Tab: contains all uploaded assets, enables searching, uploading new content, and starting multi-document workflows.
• Reference Tab: displays documents of the 'Reference Document' type, enabling users to view, search, and organize supporting documents.
• Reports and Dashboards Tabs: enable retrieving reports and dashboards created by users, providing insights into promotional activities.

Learn about Veeva Vault PromoMats, a content management system. This training covers system functionalities, login, purpose, and main tabs.