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Questions and Answers
What is a report?
What is a report?
A structured form of writing that identifies a problem, examines it in detail, and organizes results and discussions with recommendations.
Which of the following is NOT a characteristic of a report?
Which of the following is NOT a characteristic of a report?
What is a primary purpose of writing a report?
What is a primary purpose of writing a report?
A report is only for internal communication within an organization.
A report is only for internal communication within an organization.
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Name one significance of a report.
Name one significance of a report.
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A report is a __________, well-planned document.
A report is a __________, well-planned document.
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Which of the following is a feature of a well-written report?
Which of the following is a feature of a well-written report?
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Study Notes
What is a Report?
- A report is a structured written document that investigates a problem and presents findings, discussions, suggestions, and recommendations.
Characteristics of a Report
- Reports are structured with headings and subheadings for clear organization.
- Each section should be independently understandable without needing to reference other sections.
- Reports are impartial, relying on facts and figures to maintain objectivity.
Report Expectations
- Reports address a specific problem with a solution proposed.
- Reports are prepared as proposals with a clear objective.
- Reports have a defined audience (e.g., client, manager).
- Reports follow a structured format with headings and subheadings.
- The language is objective, avoiding personal or subjective perspectives.
- Good reports are based on thorough research and analysis, adding credibility and authenticity.
General Purposes of Writing a Report
- To inform: Provide impartial and authentic information.
- To persuade: Analyze data and present findings to support a specific position.
- To influence: Encourage the audience to take action based on findings and recommendations.
- To Initiate: Lead to a shift in perspective and behavior, potentially triggering change in society.
Significance of a Report
- Reports document organizational tasks and activities.
- They serve as a form of written communication within an organization, including upward (employee to employer), downward (employer to employee), and parallel (employee to employee) communication.
Relevance of a Report
- Reports facilitate internal communication within an organization.
- They aid in project planning and initiating action based on decisions.
- Reports provide new information by analyzing subject matter and adding to existing knowledge.
- They act as a channel for disseminating information among employees.
Report Attributes
- Methodical, well-planned documents outlining and evaluating a subject or problem.
- Concise documents written for a specific purpose and audience.
- They analyze situations or problems, often recommending future actions.
- Factual papers requiring clarity and well-structured presentation.
Features of a Well-Written Report
- Reflect clear and comprehensive thinking.
- Provide information in a self-explanatory manner.
- Offer maximum information using a minimum of words (conciseness).
- Have a presentable and legible structure.
Report vs. Essay
- Similarities: Introductory section, detailed body, conclusive section, analytical thinking, formal style, proofreading, neat presentation.
Differences
- Reports: Focus on specific problems, impartial presentation, objective language, recommendations for action.
- Essays: Explore broader topics, personal perspectives, subjective language, may not include recommendations.
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Description
This quiz explores the fundamental concepts of report writing, including its definitions, characteristics, and expectations. Learn how to structure a report effectively and understand the importance of objectivity and thorough research in the reporting process.
