Podcast
Questions and Answers
In project management, what primarily determines the naming and sequencing of project phases?
In project management, what primarily determines the naming and sequencing of project phases?
- The preferences of the project manager and key stakeholders.
- The management and control needs of the organizations involved. (correct)
- Standard industry practices and regulatory requirements.
- The availability of resources and budget constraints.
Which of the following is the MOST crucial aspect of the executing phase of a project?
Which of the following is the MOST crucial aspect of the executing phase of a project?
- Strict adherence to the initial project charter.
- Continuous decision-making to keep the project moving forward. (correct)
- Extensive documentation of all project changes.
- Detailed planning of all project activities.
Which of the following BEST describes the role of 'definition' in the context of project management phases?
Which of the following BEST describes the role of 'definition' in the context of project management phases?
- It is centered around detailed planning and strategizing how to achieve project goals. (correct)
- It mainly involves monitoring and controlling project progress.
- It involves executing the tasks outlined in the project plan.
- It primarily focuses on securing funding and resources.
What is the PRIMARY purpose of 'Check against the baseline' in project execution?
What is the PRIMARY purpose of 'Check against the baseline' in project execution?
Which activity is MOST associated with coordinating resources during project execution?
Which activity is MOST associated with coordinating resources during project execution?
In the project life cycle, what does 'breakdown of the work' refer to?
In the project life cycle, what does 'breakdown of the work' refer to?
What is a key consideration when assessing the attitude of people involved in project decision-making?
What is a key consideration when assessing the attitude of people involved in project decision-making?
What distinguishes the 'Define' phase from the 'Discover' phase in a project's lifecycle?
What distinguishes the 'Define' phase from the 'Discover' phase in a project's lifecycle?
During which project phase is risk and uncertainty typically at its HIGHEST?
During which project phase is risk and uncertainty typically at its HIGHEST?
What is the PRIMARY objective of 'collecting and classifying information' within project management?
What is the PRIMARY objective of 'collecting and classifying information' within project management?
In project management, what is the purpose of using a cause-and-effect diagram?
In project management, what is the purpose of using a cause-and-effect diagram?
Which element is critical to include in project documentation to ensure clarity and organization?
Which element is critical to include in project documentation to ensure clarity and organization?
Why is it important to evaluate alternatives with objectives during the 'Analysis of Alternatives' stage?
Why is it important to evaluate alternatives with objectives during the 'Analysis of Alternatives' stage?
What is the MAIN purpose of documenting lessons learned in project management?
What is the MAIN purpose of documenting lessons learned in project management?
In project management, what does managing stakeholder engagement PRIMARILY involve?
In project management, what does managing stakeholder engagement PRIMARILY involve?
Which of the following activities is MOST indicative of the 'Develop' phase of a project lifecycle?
Which of the following activities is MOST indicative of the 'Develop' phase of a project lifecycle?
What is a potential DANGER of 'slowing down' during the decision-making process in a project?
What is a potential DANGER of 'slowing down' during the decision-making process in a project?
What is the MAIN purpose of a Work Breakdown Structure (WBS) Dictionary in project documentation?
What is the MAIN purpose of a Work Breakdown Structure (WBS) Dictionary in project documentation?
In the context of decision-making, what does 'predefinition' involve?
In the context of decision-making, what does 'predefinition' involve?
How does managing communications contribute to the 'Human Aspects' of project management?
How does managing communications contribute to the 'Human Aspects' of project management?
In project documentation, what information does the 'Report Code' typically provide?
In project documentation, what information does the 'Report Code' typically provide?
Which scenario exemplifies the importance of 'Opportunity, quality, and appropriateness' in decision-making?
Which scenario exemplifies the importance of 'Opportunity, quality, and appropriateness' in decision-making?
According to the 'Characteristics' diagram, what happens to the 'Cost of changes and/or error correction' as a project progresses from the Initial phase towards the Final phase?
According to the 'Characteristics' diagram, what happens to the 'Cost of changes and/or error correction' as a project progresses from the Initial phase towards the Final phase?
During which phase of the project life cycle is synthesis and identification MOST emphasized?
During which phase of the project life cycle is synthesis and identification MOST emphasized?
During project execution, what is the PRIMARY goal of managing quality?
During project execution, what is the PRIMARY goal of managing quality?
Flashcards
Project Life Cycle
Project Life Cycle
A series of generally sequential and sometimes overlapping project phases.
Project Life Cycle Definition
Project Life Cycle Definition
The breakdown of the work to be done in a project.
Decision Making (In Project Management)
Decision Making (In Project Management)
A phase in project management where key project decisions are made.
Cause-and-Effect Diagram
Cause-and-Effect Diagram
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Document Coding
Document Coding
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Study Notes
Traditional Project Management
- Focuses on managing project phases and executing them effectively.
Project Phases
- Definition establishes the "What"
- Planning determines the "How"
- Executing the project
- Monitoring & Control (M&C) ensures execution aligns with the baseline
- Decision making is critical throughout project execution.
Index Topics
- The slides address core questions about project purposes and goals.
- Decision-making processes.
- Human and interpersonal considerations.
- Methods for documenting project outcomes.
Project Life Cycle Definition
- A project life cycle is a collection of generally sequential and sometimes overlapping project phases.
- The name and number are determined by management and control needs of the organization
- Considers the nature of the project itself and its area of application.
Project Activities Covered
- Coordinating resources
- Involves implementing risk responses, conducting procurement, and managing quality.
- Making decisions
- Addressing human aspects of project management.
- Considering resources needed, stakeholder engagement and communications.
- Using interpersonal and team skills.
- Documenting results
- Involves data gathering and analysis
- Data representation, quality reports, issue logs, lessons learned register, and change requests.
Project vs. Project Management Life Cycle
- The project life span includes phases such as pre-launch, launch, definition, implementation, initial operations, and close.
- These phases are viewed from both project and phase perspectives within the PMBOK® Guide framework.
Project Life Cycle Breakdown
- The project life cycle breaks down the work into phases, with sub-phases the project is divided into
- Project uncertainty determines if the project approach is predictive, iterative, or adaptive.
- Typical Stages
- Discover: Initial ideas and user needs.
- Define: Interpretation and alignment.
- Develop: Iteration and assessment of design-led concepts
- Deliver: Finalizing and implementing outcomes.
Characteristics of Project Phases
- The cost of changes or error correction increases as a project progresses.
- Risk and uncertainty decrease over time
Decision Making
- Decision making is a key feature and is essential for moving the project forward.
- Main factors for decision making includes
- Responsibility and authority
- Variability and lack of knowledge
- A tendency to slow down due to never ending analysis
- Additional Factors for Decision Making
- Balancing decision quality
- Opportunity, quality, and appropriateness
- The attitude of decision-makers
Decision-Making Process
- Problem analysis involves predefinition, collecting and classifying info, defining objectives, and diagnosing the situation.
- Analysis of Alternatives
- Generating alternatives and evaluation using project objectives.
- A decision is finally made
Tools
- Cause-and-effect diagrams is used in project management.
Document Coding
- Used to organize project documentation
- Each document is identified by:
- A report code, report name, edition date, number of edition, editor, and relevant modification details.
- Example
- Report name is Memoria_Kotxe e- prototipoa
- Number of edition: V5
- Edition Date: 25/10/2019
Documentation
- Basic documentation
- Additional Documentation
- Meetings minutes, activity logs, activity proposals, modifications proposals, and progress reports.
- Cost planning, a detailed Gantt chart, network diagram, and a WBS dictionary.
- Structure of the work breakdown (WBS)
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