Project Lifecycle & Integration Management

• The presentation is on the project's lifecycle and its integration management.
• International Islamic University, Islamabad is written across the top.
• Instructor: Dr. Shahida Mariam
• Assessment: Quiz-1, Assignment, Mid-term Examination

BS Project Management - Mission

• The goal is to develop people who have the skills to lead, manage, and use decision-making in line with today's project management methods.

BS Project Management - Program Objectives

• To give students the research skills they need to make smart project choices.
• To help students acquire a full academic and practical grasp of project management as an area of study.
• To enable everyone involved to recognize, comprehend, and use the language, theory, and frameworks of the project management profession.
• To improve management and communication abilities through the use of current technologies.
• To demonstrate honesty and dedication to social and ethical duties.

BS Project Management - Program Learning Outcomes

• Develop a full grasp of the Project Management lifecycle and obtain practical experience in project planning, organizing, and controlling.
• Acquire proficiency with the best tools, techniques, and practices to efficiently develop and manage cost baselines, leading to improved cost and schedule performance and minimized risk.
• Recognize the importance of ethical behavior in the project context and the role of ethically strong individuals in managing all project stakeholders.
• Cultivate strong leadership and communication skills while adhering to the code of conduct defined by international standards organizations.
• Attain skills in developing innovative programs and projects that generate value, utilize tools and techniques inside the framework of project management knowledge areas, and contribute to the current knowledge base.
• Demonstrate skilled problem-solving, research, and analytical skills to enable well-informed decision-making, while also encouraging a competitive environment through contextual knowledge and operational drivers.
• Develop a grasp of industry quality standards and effectively apply them in project design and implementation.
• Equip project management practitioners with current knowledge, tools, and methodologies, allowing them to become agents of change and contribute to a better and improved economy.

Project Management Lifecycle & Integration Management - Course Learning Outcomes

• Understand the stages of the project lifecycle and how they relate to the project management process.
• Apply integration management knowledge area tools and techniques during the initiating, planning, executing, monitoring and controlling, and closing stages of projects.
• Develop basic integration management skills throughout the project lifecycle.

Session Learning Goals

• Identify the work that occurs at each stage of a project.
• Apply appropriate project management methodologies to each project stage.
• Demonstrate how to use project management documents correctly throughout the project lifecycle.

Key Topics

• Project and Project Management
• Project Management Life Cycle
• Project Management Knowledge Areas
• Initiation Phase
• Planning Phase
• Execution Phase
• Monitoring and Controlling Phase
• Closing Phase

Project and Project Management

• A project's life cycle consists of the phases it goes through from start to finish.
• A project phase is a collection of logically connected project tasks that culminate in the completion of one or more deliverables.
• The names, number, and length of the project phases are determined by the management and control requirements of the organization(s) involved in the project.
• Project management entail using knowledge, skills, tools, and approaches to project activities in order to fulfill project requirements.
• Effective project management includes identifying project requirements, addressing the various needs, concerns, and expectations of stakeholders, establishing and maintaining active communication with stakeholders, managing resources, , and balancing the competing project constraints.

Project Management Lifecycle

• A project life cycle is the sequence of phases that a project goes through from beginning to end.
• A project phase is a collection of logically related project activities that results in the completion of one or more deliverables.
• The phases can be sequential, iterative, or overlapping.
• Project phases are time-bound, with a start and end or control point.
• The project charter and business documents are reexamined at the control points based on the current environment.
• The project's performance is being compared to the project management strategy at control points to determine if the project should be changed, stopped, or continued as planned.

The PMBOK Knowledge Areas

• Integration Management
• Scope Management
• Schedule Management
• Cost Management
• Quality Management
• Resource Management
• Communications Management
• Risk Management
• Procurement Management
• Stakeholder Management

Key Questions

• Define the work completed during each phase of project lifecycle.
• What are the goals of the project team?
• Can you identify several project management techniques used during each phase of the project?
• How or when can project phases overlap?
• What is the significant work effort in each project phase?
• Relate the triple constraint to each phase of the project.
• What are the document outputs for each phase of the project?
• How do these documents help guide the team through project execution?

Phases of Project Management

• Initiation Phase - The goal of this phase is to identify:
  • Project objective
  • Project need
  • If a business problem or opportunity exists
  • Document an appropriate solution
  • Conduct a feasibility study
  • Issues of feasibility ("can we do the project?")
  • Justification("should we do the project?")
• Planning Phase - The goal of this phase is to identify:
  • All work to be done(activities, tasks, dependencies and timeframe)
  • Project's tasks and resources
  • Project’s budget by providing costs for labor,equipment and materials
  • Determine scope, schedule, and cost
  • Identify stakeholders and establish communication plans
• Execution Phase - The implementation phase involves putting the project plan into action.
  • Project manager coordinates and directs resources to meet the objectives.
  • Project team performs planned activities to produce the deliverables.
  • This phase implements approved changes by control data.
  • Change control is a set of procedures that allow changes in an organized way while considering the risks.
• Monitoring and Controlling Phase - It occurs with all project phases from start to finish.
  • Emphasis on the scope of work -Includes: Project scope reports, analysis of variance and change management processes -Alignment with the triple constraints of time, scope, and cost is also key to monitor here.
• Closing Phase - Closure activities begin at the conclusion of the execution phase, these activities include:
  • Transitioning from project to operations(when is appropriate)
  • Closing project procurement contracts
  • Capturing lessons learned
  • Releasing employees from a project

Initiation Phase- Activities, Objectives, Deliverables

• Define the project at a high level/determine its feasibility by:
  • Identifying the project idea/need
  • Conduct a feasibility/business case study
  • Define project goals, scope and objectives
  • Identify key stakeholders
  • Appoint a project manager and assemble a team
  • Develop a project and charter initiation
• Deliverables:
  • Project charter
  • Stakeholder register
  • Initial feasibility report

Planning Phase- Activities, Objectives, Deliverables

• Develop a detailed roadmap for a project by:
  • Defining in detail a project scope
  • Creating a work breakdown structure
  • Develop a scheduling project
  • Estimate costs and prepare a budget
  • Identify risks/create a risk management plan
  • Resources plan communication
  • Finalizing a management plan
• Deliverables:
  • Project management plan
  • Schedule
  • Budget
  • risk register
  • Communication plan

Execution Phase- Activities, Objectives, Deliverables

• Carry out the project plan/deliver project deliverables by:
  • Allocating resources to manage
  • Executing tasks as per work plan
  • Communicate with stakeholders/ manage expectations
  • Monitor/control project progress
  • Implementing quality insurance processes
  • Managing risks/solutions as they arise
• Deliverables:
  • Completed project deliverables
  • Updated project documentation
  • Performance reports

Monitoring & Controlling Phase- Activities, Objectives, Deliverables

• Track, review, and regulate the progress and performance by:
  • Monitoring project progress against a workplan
  • Measuring key performance indicators(KPI’s)
  • Managing changes to scope, schedule, and budget.
  • Conduct risk assessments/ implement mitigation strategies
  • Conduct quality control checks
  • Reporting project stakeholders
• Deliverables
  • Performance report
  • Change request
  • Updated project plans

Closing Phase- Activities, Objectives, Deliverables

• Formalizing the completion of the project and handing over deliverables by:
  • Delivering a final project client/service
  • Obtains formal acceptance from stakeholders
  • Conduct post-project/learned sessions
  • Resources/ close contact
  • Document the archive project
  • Celebrating success/team contributions
• Deliverables:
  • Final project report
  • Formal project closure
  • Learned documents

Key Applications of Knowledge

• Ten knowledge areas should be applied.
• Use integration to identify, define, combine, unify, and coordinate the various processes and project management activities.
• Throughout communication with stakeholders is critical.
• Asses and mitigate Risks.
• Changes scope, schedule, or budget should be managed.
• Ensure all deliverables meet expectations and regulations.

Build Your Vocabulary

• Business case
• Project charter
• Project initiation
• RACI Chart
• Responsibility Assignment Matrix
• Scope Creep
• Scope of work
• Work breakdown structure

Overview of BS Project Management program at IIUI, Islamabad, focusing on the project lifecycle and integration. Covers program objectives, including research skills, practical understanding of project management, and ethical responsibilities. Course taught by Dr. Shahida Mariam.