Podcast
Questions and Answers
Which systems are referred to in time management?
What are the three different areas into which the Original system is broken?
Committed time, Maintenance time, Discretionary time
What is committed time?
Time you have committed yourself to; time used to commit to goals
What does maintenance time include?
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What is discretionary time?
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What is the first flaw of discretionary time?
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What is the second flaw of discretionary time?
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What characterizes the 1st Quadrant of the Time Management Matrix?
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What characterizes the 2nd Quadrant of the Time Management Matrix?
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What characterizes the 3rd Quadrant of the Time Management Matrix?
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What characterizes the 4th Quadrant of the Time Management Matrix?
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What is a time log?
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What are some powerful time management strategies?
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What is procrastination considered?
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What is the purpose of a priority list?
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What are ways to control interruptions?
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What is the purpose of time management?
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Study Notes
Time Management Systems
- Two systems for time management: Original system and Stephen Covey's 4 Grid Time Management Matrix.
Original System Areas
- Original system divides time into three key areas:
- Committed time: Dedicated to personal or professional goals.
- Maintenance time: Time spent on self-care and household responsibilities.
- Discretionary time: Free time, which presents two main flaws.
Committed Time
- Represents time dedicated to fulfilling personal commitments and achieving goals.
Maintenance Time
- Involves time for self-care activities and preparing for committed tasks.
Discretionary Time
- Considered free time but lacks alignment with personal values and lacks a structured improvement process.
Covey's Time Management Matrix
- Quadrant 1: Urgent and Important – demands immediate attention.
- Quadrant 2: Non-Urgent but Important – focuses on effectiveness and planning.
- Quadrant 3: Urgent but Not Important – characterized by interruptions and distractions.
- Quadrant 4: Non-Urgent and Not Important – often leads to wasted time.
Time Logging
- Keeping a time log involves recording activities in intervals throughout the day to enhance awareness of time usage.
Time Management Strategies
- Effective strategies include:
- To Do Lists
- Project Boards
- Tackle tough tasks first
- Break large projects into manageable tasks
- Group similar tasks together
- Organizational skills
- Blocking out time chunks
- Maintaining a flexible mental attitude
Procrastination
- Identified as a significant obstacle to achieving goals, referred to as a "dream killer."
Priority List
- A tool to combat procrastination by establishing a clear order of tasks.
Managing Interruptions
- Strategies to control interruptions include:
- Learning to say no
- Establishing personal time and space
- Utilizing quiet places like libraries for focused work
Purpose of Time Management
- The ultimate goal is to create enough free time to accomplish essential personal and professional tasks.
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Description
Explore two key time management systems, including the Original system and Stephen Covey's 4 Grid Time Management Matrix. Understand how to categorize time into committed, maintenance, and discretionary areas while effectively managing your time for personal and professional growth.
