Time Management Systems: Covey's Matrix

Questions and Answers

Which systems are referred to in time management?

Gantt Chart & Kanban Board

Original & Stephen Covey's 4 Grid Time Management Matrix (correct)

Pomodoro Technique & Eisenhower Box

Time Blocking & Daily Standup

What are the three different areas into which the Original system is broken?

Committed time, Maintenance time, Discretionary time

What is committed time?

Time you have committed yourself to; time used to commit to goals

What does maintenance time include?

Anytime you use to take care of yourself or your household, also used to get ready for committed time. Signup and view all the answers

What is discretionary time?

Free time; this has 2 flaws Signup and view all the answers

What is the first flaw of discretionary time?

Does not incorporate your value system Signup and view all the answers

What is the second flaw of discretionary time?

Only a description, no process of improvement Signup and view all the answers

What characterizes the 1st Quadrant of the Time Management Matrix?

Immediacy; Urgent and Important Signup and view all the answers

What characterizes the 2nd Quadrant of the Time Management Matrix?

Effectiveness, sharpening the saw; Non-Urgent but Important Signup and view all the answers

What characterizes the 3rd Quadrant of the Time Management Matrix?

Delusion, interruptions; Urgent but Not Important Signup and view all the answers

What characterizes the 4th Quadrant of the Time Management Matrix?

Waste; Non Urgent and Not Important Signup and view all the answers

What is a time log?

Write down in intervals what you're doing during the day Signup and view all the answers

What are some powerful time management strategies?

To Do List; Project Board; Do tough tasks 1st; Break large projects into small tasks; Consolidate similar tasks; Get organized; Block out chunks of time; Mental attitude of Flexibility Signup and view all the answers

What is procrastination considered?

Single most dream killer Signup and view all the answers

What is the purpose of a priority list?

To overcome procrastination Signup and view all the answers

What are ways to control interruptions?

Learn to say no; find the time that is yours; find the space that is yours; go to the library (find someplace to hide) Signup and view all the answers

What is the purpose of time management?

Free up enough time to do what you need to do Signup and view all the answers

Study Notes

Time Management Systems

Two systems for time management: Original system and Stephen Covey's 4 Grid Time Management Matrix.

Original System Areas

Original system divides time into three key areas:
- Committed time: Dedicated to personal or professional goals.
- Maintenance time: Time spent on self-care and household responsibilities.
- Discretionary time: Free time, which presents two main flaws.

Committed Time

Represents time dedicated to fulfilling personal commitments and achieving goals.

Maintenance Time

Involves time for self-care activities and preparing for committed tasks.

Discretionary Time

Considered free time but lacks alignment with personal values and lacks a structured improvement process.

Covey's Time Management Matrix

Quadrant 1: Urgent and Important – demands immediate attention.
Quadrant 2: Non-Urgent but Important – focuses on effectiveness and planning.
Quadrant 3: Urgent but Not Important – characterized by interruptions and distractions.
Quadrant 4: Non-Urgent and Not Important – often leads to wasted time.

Time Logging

Keeping a time log involves recording activities in intervals throughout the day to enhance awareness of time usage.

Time Management Strategies

Effective strategies include:
- To Do Lists
- Project Boards
- Tackle tough tasks first
- Break large projects into manageable tasks
- Group similar tasks together
- Organizational skills
- Blocking out time chunks
- Maintaining a flexible mental attitude

Procrastination

Identified as a significant obstacle to achieving goals, referred to as a "dream killer."

Priority List

A tool to combat procrastination by establishing a clear order of tasks.

Managing Interruptions

Strategies to control interruptions include:
- Learning to say no
- Establishing personal time and space
- Utilizing quiet places like libraries for focused work

Purpose of Time Management

The ultimate goal is to create enough free time to accomplish essential personal and professional tasks.

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Description

Explore two key time management systems, including the Original system and Stephen Covey's 4 Grid Time Management Matrix. Understand how to categorize time into committed, maintenance, and discretionary areas while effectively managing your time for personal and professional growth.