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Technical Writing: Purposes and Examples

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Questions and Answers

A company is creating a document to outline the step-by-step procedure for employees to follow when handling sensitive customer data. Which purpose of technical writing does this best exemplify?

To inform
To instruct (correct)
To document
To persuade

A research team has compiled findings on a new material's properties and potential applications. What type of technical writing would be most suitable to share this information with other scientists and engineers?

A standard operating procedure for manufacturing the material.
A technical report detailing the material's characteristics. (correct)
A user manual for equipment made from the material.
A persuasive proposal advocating for further funding.

An engineer is writing a document that aims to convince management to invest in a new technology by highlighting its benefits and cost-effectiveness. Which of the following purposes of technical writing is the engineer primarily employing?

Persuasion (correct)
Instruction
Documentation
Information

A software company updates its employee handbook to include new cybersecurity protocols and guidelines. Which function of technical writing is primarily being served by this update?

<p>Documenting policies for future reference. (D)</p> Signup and view all the answers

Which of the following scenarios exemplifies the 'informing' purpose of technical writing?

<p>A white paper detailing the specifications of a new technology. (C)</p> Signup and view all the answers

Flashcards

Inform (Technical Writing)

To provide factual and precise information about technical subjects.

Instruct (Technical Writing)

To guide users on how to complete tasks or operate systems.

Persuade (Technical Writing)

To encourage a specific action or decision.

Document (Technical Writing)

To record technical processes, policies, and findings for future reference.

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Purpose of Technical Writing

Conveying complex information in a clear, concise, and structured manner.

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Study Notes

Technical writing aims to convey complex information clearly and concisely.

Purposes of Technical Writing

To Inform: Supplies factual and precise information on technical subjects.
- Examples include reports, manuals, and instructions.
To Instruct: Guides users in completing tasks or operating systems.
- Examples include user manuals, how-to guides, and standard operating procedures.
To Persuade: Encourages specific actions or decisions.
- Examples include proposals, business plans, and research recommendations.
To Document: Records technical processes, policies, and findings for future reference.
- Examples include technical reports, lab reports, and legal documentation.

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