Technical Report Writing Principles
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Questions and Answers

What is the importance of effective communication in technical writing?

  • To convey incomplete messages to create misunderstanding
  • To convey complex and specialized information to a varied audience (correct)
  • To write brief and ambiguous content
  • To convey simple and general information to a specific audience

    • Which of the following is a benefit of completeness in communication?

  • Creates misunderstanding and delays actions
  • Provides only a few required facts and figures
  • Encourages guessing and overwhelming content
  • Prevents follow-up questions and ensures the reader is fully informed (correct)

    • What is the benefit of conciseness in communication?

  • Provides only a few required facts and figures
  • Creates misunderstanding and delays actions
  • Encourages guessing and overwhelming content
  • Saves time and expense for both sender and receiver (correct)

    • According to Francis, what are the principles of practical communication that are helpful in effective communication?

    <p>Completeness, conciseness, coherence, correctness, clarity, courtesy, concreteness</p> Signup and view all the answers

    What is the purpose of the 7 C's of effective communication?

    <p>To guide the choice of content and style of presentation adapted to the purpose of the receiver</p> Signup and view all the answers

    What is the purpose of the Abstract in a report?

    <p>To provide a summary of the conclusions and recommendations</p> Signup and view all the answers

    What is included in the Table of Contents of a report?

    <p>From summary through to appendices, excluding title page and table of contents page</p> Signup and view all the answers

    Which section of a report covers 'What is the report about' and 'Why is it important'?

    <p>Introduction</p> Signup and view all the answers

    What represents 10% of the written report and includes details about the purpose, scope, methods, important results, conclusions, and recommendations?

    <p>Abstract</p> Signup and view all the answers

    What does the Table of Contents use to identify appropriate page numbers for different sections of the report?

    <p>Decimal numbering system (DNS)</p> Signup and view all the answers

    Study Notes

    Introduction to Technical Report Writing

    • A technical report communicates technical information, facts, and conclusions to recommend, instruct, inform, or persuade a reader about a specific practical matter.
    • The primary goal of a technical report is to focus the reader's attention on relevant facts, using technical words, technical terminology, and sentence structures.

    Characteristics of Technical Reports

    • Presented facts should always be accurate and complete.
    • Graphic descriptions are frequently used to support the presented information.

    Types and Length of Technical Reports

    • Formal reports vary in length, depending on the need and requirement of the reader or audience and purpose.
    • Short reports may be presented in:
      • Memo format (brief summary of activities)
      • Letter format
    • Long formal technical reports follow a basic structure.

    Key Considerations

    • The length and format of the report are selected according to the reader's or audience's needs and purpose.

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    Description

    Learn about the principles of technical report writing as advocated by Francis, and the importance of effective communication in technical writing.

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