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Questions and Answers
Contingency planning only involves personal arrangements and does not consider team dynamics.
False
Having additional plans to address unforeseen issues can help reduce disruption within a team.
True
Contingency arrangements cannot include team members taking on each other's tasks.
False
Contingency planning disregards the need for adequate resources during unexpected situations.
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The more experienced a team member becomes, the less they need to prepare for unforeseen issues.
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A task work schedule should include the tasks to be done, their order, allocated time, and an indication of urgency.
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Developing a task work schedule should not consider flexibility for interruptions and unexpected tasks.
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Task assignments in a team should be made according to the individual skills, talents, and abilities of team members.
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Only high priority tasks should be constantly evaluated, ignoring the time spent on low priority tasks.
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Creating a list of tasks is the first step in building an effective personal task schedule.
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Study Notes
Team Success and Goal Achievement
- Success is defined by the team's ability to achieve set goals, which requires contributions from all members.
- Goals are broken down into tasks suited to each member's skills, talents, and abilities.
Task Assignment and Planning
- Each member should be informed of timelines, milestones, and deadlines for task completion.
- Personal task planning aligns with assigned tasks and overall team timelines.
Developing a Task Work Schedule
- A task work schedule identifies, prioritizes, and estimates time for tasks.
- Steps to build a schedule include:
- Listing all tasks
- Estimating completion time
- Ranking tasks by importance and urgency
- Defining the order of priority
Formats for Task Work Schedules
- Schedules may be stored electronically, on paper, or displayed on a whiteboard for visibility.
- Essential details in a schedule include:
- Daily tasks
- Order of execution
- Allocated time for each task
- Urgency or deadlines for completion
Flexibility and Evaluation
- Schedules must allow for flexibility to handle interruptions, unexpected tasks, or team interactions.
- Continual assessment of schedules is vital, focusing on:
- Meeting deadlines
- Time spent on low vs. high-priority tasks
- Potential waste of time
- Improving efficiency for low-priority tasks
- Realism of time estimates
Dependencies and Rescheduling
- Some tasks depend on completion by other team members, necessitating schedule revisions and priority resets.
Contingency Planning
- Contingency plans address unforeseen circumstances and potential problems impacting task completion.
- Essential components include:
- Backup team members ready to take on tasks if needed
- Access to necessary resources or tools for unexpected task requirements
- Training in additional skills to assist others when required
Experience and Preparedness
- Increased experience allows better anticipation of unforeseen issues, enhancing overall task execution.
- Prepared contingency measures help minimize disruptions and maintain team operations.
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Description
Explore the principles of team success and how effective planning contributes to achieving goals. This quiz will cover task assignment, developing work schedules, and formats for managing tasks efficiently within a team. Test your knowledge on ensuring every member contributes effectively to collective objectives.
