Stock Management of Postal Supplies
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Stock Management of Postal Supplies

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Questions and Answers

Which of the following services requires mandatory biometric updation of children?

  • Fixed closing fees
  • Management of SB Accounts
  • Fee for verification of addresses
  • Aadhar enrolment (correct)

    • What is NOT a mode of postage collection for services rendered by the Department of Posts?

  • Digital modes
  • Cash
  • Cheque and DD
  • Barter agreements (correct)

    • Which of these services involves commission on the sale of international i-card application forms?

  • Commission on collection of bills
  • Management of cash certificates
  • Retail post charges
  • Media post (correct)

    • Which of the following modes allows for payment in advance for postal services?

    <p>Book Now Pay Later</p> Signup and view all the answers

    What is the purpose of the memorandum ACG 46 in the posting of registered newspapers?

    <p>To credit postage in cash</p> Signup and view all the answers

    Which service is associated with commissions earned from the sale of tickets for road transport corporations?

    <p>Market place commission</p> Signup and view all the answers

    What fee type is collected from the issuance of post office identity cards?

    <p>Commission on international i-card</p> Signup and view all the answers

    Which recognition does the Head of Circle or Head of Region have regarding the posting of registered newspapers?

    <p>They can grant licenses to post without prepayment under specific conditions.</p> Signup and view all the answers

    What type of fee is associated with the certificate of discharge for a postal officer?

    <p>Fee for issuing a certificate of discharge</p> Signup and view all the answers

    Which of the following is a source of revenue from selling philatelic materials?

    <p>Sale through outsourced agents</p> Signup and view all the answers

    How should the face value of articles received from the Postal Stores Depot be recorded?

    <p>As 'Receipt from the Stores Depot'</p> Signup and view all the answers

    What is attributed to unexplained differences in the customs duty ledger?

    <p>Excess credit or short debit</p> Signup and view all the answers

    What represents income derived from philatelic ancillaries?

    <p>Sale of presentation packs and albums</p> Signup and view all the answers

    What is the time frame for the Postal Stores Depot to furnish monthly supply details to the Circle Postal Accounts Office?

    <p>3 days after receipt</p> Signup and view all the answers

    What is the category of revenue linked to delayed reimbursements?

    <p>Interest on delayed reimbursement</p> Signup and view all the answers

    What is included in the sale of philatelic stamps?

    <p>Sale through online marketplaces like e-bay</p> Signup and view all the answers

    Which fee relates directly to a government servant after quitting service?

    <p>Fee for providing a service book copy</p> Signup and view all the answers

    Which office provides monthly e-data regarding the supplies received from Postal Stores Depot?

    <p>Head Post Office</p> Signup and view all the answers

    What is one of the types of allowances mentioned in relation to medical examinations?

    <p>Travelling allowances for postal services</p> Signup and view all the answers

    What procedure must be followed when Post Offices receive commemorative stamps from Nasik Security Press?

    <p>An invoice in triplicate must accompany the supply</p> Signup and view all the answers

    What must Post Offices do with unserviceable stocks of stamps and stationery?

    <p>Exchange them for serviceable ones</p> Signup and view all the answers

    How are losses of stamps during transit addressed?

    <p>They are dealt with under the usual provisions outlined in the rules</p> Signup and view all the answers

    What role does the Circle PAO have in the verification process?

    <p>They have access to check and balance the supply records</p> Signup and view all the answers

    What must the daily transaction report include?

    <p>The corresponding sale value under the relevant Head of Account</p> Signup and view all the answers

    What is the main purpose of revenue stamps?

    <p>To generate postal receipts from sales</p> Signup and view all the answers

    What is the redemption method for Sovereign Gold Bonds (SGBs)?

    <p>Cash payment upon maturity</p> Signup and view all the answers

    What percentage commission is charged for the sale of Sovereign Gold Bonds?

    <p>1%</p> Signup and view all the answers

    What does the e-Intimation of Delivery (e-IOD) service provide?

    <p>Electronic proof of delivery via email</p> Signup and view all the answers

    Where are Sovereign Gold Bonds typically issued from?

    <p>RBI on behalf of the Government of India</p> Signup and view all the answers

    Which of the following is NOT a condition for offering the e-IOD service?

    <p>Customer age limit for registration</p> Signup and view all the answers

    Where is the commission received from the sale of Sovereign Gold Bonds credited?

    <p>To the postal department's commission account</p> Signup and view all the answers

    What is a key feature of the e-IOD service regarding delivery information?

    <p>Delivery information is uploaded by delivery post offices</p> Signup and view all the answers

    What happens to the unpaid balance of eMOs after three financial years?

    <p>It lapses to Government and is transferred to forfeited Money Orders.</p> Signup and view all the answers

    What is the timeframe for unclaimed Indian Postal Orders (IPOs) to be preserved before transferring the amount to postal receipts?

    <p>Twelve months</p> Signup and view all the answers

    What is included in the customs duty assessment for foreign parcels?

    <p>The customs duty along with the postal fee</p> Signup and view all the answers

    Which head of account is credited for new Aadhaar enrolment services?

    <p>1200-00-200-23-01-00</p> Signup and view all the answers

    How is the assessment for customs duty documented on parcels?

    <p>On parcel receipts and assessment memos</p> Signup and view all the answers

    What happens to eMOs that remain unpaid but are later claimed by the sender?

    <p>Payment can still be made if claims are established.</p> Signup and view all the answers

    What is the prescribed postal fee for parcel and EMS services?

    <p>Rs. 100/-</p> Signup and view all the answers

    Which head of account is used for forfeited Indian Postal Orders?

    <p>1201-00-800-24-00-00</p> Signup and view all the answers

    What is the minimum amount required for recharging an account for franking machines?

    <p>Rs. 2000</p> Signup and view all the answers

    For subsequent deposits to reset a franking machine, what is the minimum payment amount?

    <p>Rs. 1000</p> Signup and view all the answers

    What is required from bulk customers to avail of the credit facility for postal services?

    <p>An agreement with the department</p> Signup and view all the answers

    What is the penalty rate applied for late payment by a bulk customer?

    <p>12% per annum</p> Signup and view all the answers

    When must the BNPL bill be paid by the bulk customer?

    <p>By the last day of the month in which the bill is raised</p> Signup and view all the answers

    What amount of speed post business qualifies a customer as a bulk customer?

    <p>Rs. 10,000 in a month</p> Signup and view all the answers

    What happens if a bulk customer opts out of the credit facility?

    <p>They are eligible for a discount on their business if it exceeds Rs. 50,000</p> Signup and view all the answers

    What is a feature provided by Domestic Speed Post services?

    <p>Volume based discounts</p> Signup and view all the answers

    Which of the following can be utilized for booking Speed Post articles?

    <p>Digital transactions including online bookings</p> Signup and view all the answers

    What must Postmasters check and account for on a day-to-day basis?

    <p>Receipt entries in the bank account</p> Signup and view all the answers

    What type of fee is associated with Cash On Delivery (COD) options for Speed Post?

    <p>Independent COD fee completely separate from postage</p> Signup and view all the answers

    Which characteristic of the registered customers' service is emphasized in the accounts management?

    <p>Promptly account for advance payments against service</p> Signup and view all the answers

    What aspect is crucial for accounting in the Speed Post services management?

    <p>Adjustments for delayed deliveries should be reported</p> Signup and view all the answers

    What defines the nature of receipts under the various heads for Speed Post?

    <p>They require immediate integration into accounts</p> Signup and view all the answers

    What distinguishes PRC speed post-e.commerce from regular speed post services?

    <p>Online and COD options specifically for ecommerce</p> Signup and view all the answers

    What is the primary basis for determining the postage or tariff for a Business Parcel?

    <p>Gross weight or volumetric weight, whichever is higher</p> Signup and view all the answers

    Which of the following head of accounts is directly associated with revenue collections from Business Parcel COD?

    <p>1201-00-101-22-02-00</p> Signup and view all the answers

    What is the maximum amount that can be collected through the Cash on Delivery facility?

    <p>INR 50,000</p> Signup and view all the answers

    Which entity is responsible for ensuring the proper accounting of COD fees?

    <p>The respective payment office or nodal office</p> Signup and view all the answers

    Which head of account is used for crediting insurance charges on a Business Parcel?

    <p>1201-00-101-22-03-00</p> Signup and view all the answers

    For a Business Parcel, what is one of the services available specifically for bulk customers like e-commerce players?

    <p>Cash on Delivery service</p> Signup and view all the answers

    Which standard operating procedure provides rules related to the Business Parcel service?

    <p>Parcel Directorate's instructions</p> Signup and view all the answers

    What is a necessary condition for customers using the Cash on Delivery facility?

    <p>They must be contractual customers with an agreement with the Department</p> Signup and view all the answers

    What service incurs a commission payment to M/s e-bay.in?

    <p>Sale of philatelic stamps through M/s e-bay.in</p> Signup and view all the answers

    Which of the following options represents a method of sale for philatelic materials?

    <p>Sale through e-post offices</p> Signup and view all the answers

    What type of sale involves commissions paid to outsourced agents?

    <p>Sale of my stamps through other institutions/tie-ups</p> Signup and view all the answers

    Which of the following is categorized under philatelic ancillaries?

    <p>FDC brochure and first-day covers</p> Signup and view all the answers

    What is a common characteristic of the sale of philatelic stamps through Bureaux?

    <p>Combines sales and commissions for effective marketing</p> Signup and view all the answers

    What organization's institutions are involved in the sale of philatelic stamps?

    <p>Non-profit organizations and institutions</p> Signup and view all the answers

    Which of the following options is NOT a type of commission payment related to philatelic sales?

    <p>Commission on postage services for government contracts</p> Signup and view all the answers

    What is included in the payment of commissions for the sale of philatelic ancillary items?

    <p>Commission for sale of FDC brochures and presentation packs</p> Signup and view all the answers

    Which of the following sales methods directly pays commissions to postal assistants?

    <p>Sale through e-post office channels</p> Signup and view all the answers

    What role do organisations or institutions play in the sale of philately stamps?

    <p>They facilitate sales and earn commissions</p> Signup and view all the answers

    What is the maximum amount specified for recovery from the addressee for a postal article?

    <p>Rs. 50,000/-</p> Signup and view all the answers

    What is the additional fee for a Cash on Delivery article with an amount to be recovered that exceeds Rs. 5,000/-?

    <p>Flat Rs. 100/- plus 1% of the amount exceeding Rs. 5,000/-</p> Signup and view all the answers

    Which of the following statements is true regarding the insurance of Cash on Delivery articles?

    <p>Insurance is optional regardless of the amount.</p> Signup and view all the answers

    What is a requirement for articles meant for delivery in other towns under the Direct Post service?

    <p>They must be accepted in PIN Code wise bundles.</p> Signup and view all the answers

    What is the minimum quantity required for Direct Post articles to be processed?

    <p>1,000 pieces</p> Signup and view all the answers

    What is the primary type of items included in Direct Post?

    <p>Un-addressed postal articles.</p> Signup and view all the answers

    How is the fee for Direct Post articles credited?

    <p>To the Head of account: 1201-00-101-06-00-00.</p> Signup and view all the answers

    What is a condition regarding the contents of postal articles specified in the regulations?

    <p>They must not include items for sale on the Snowball System.</p> Signup and view all the answers

    Which of the following items is directly generated from the sale of printed rule books and application forms?

    <p>Sale of publications</p> Signup and view all the answers

    What type of revenue is earned from sums found excess in counters or treasuries?

    <p>Miscellaneous incomes</p> Signup and view all the answers

    Which contribution is related to recoveries towards retirement benefits?

    <p>Contributions for leave salary</p> Signup and view all the answers

    What type of fee is associated with communication of marks to candidates in respect of recruitment examinations?

    <p>Examination fee</p> Signup and view all the answers

    Which of the following involves the sale proceeds related to identity cards?

    <p>Sale proceeds of identity cards</p> Signup and view all the answers

    What is categorized under miscellaneous sums paid into the post office?

    <p>Miscellaneous sums from railway mail service</p> Signup and view all the answers

    Which recovery is associated with penal interest on outstanding advances?

    <p>Recoveries on account of penal interest</p> Signup and view all the answers

    Which financial item represents excess credit or short charge related to Indian postal orders?

    <p>Value of postage stamps</p> Signup and view all the answers

    What is the fee for special handling for articles weighing up to 100 grams for registered services?

    <p>$0.70</p> Signup and view all the answers

    Which of the following processing services has the same fee for both registered and unregistered options?

    <p>Sealing</p> Signup and view all the answers

    What type of consignments does Logistics Post manage?

    <p>Both FTL and LTL shipments</p> Signup and view all the answers

    What is the fee for pasting computerized address labels that are not pre-gummed for registered services?

    <p>$0.10</p> Signup and view all the answers

    What should happen immediately after a license has been issued?

    <p>An intimation should be sent to the concerned Postal Accounts office.</p> Signup and view all the answers

    Which fee is charged for special handling for every additional 100 grams or part for registered services?

    <p>$0.20</p> Signup and view all the answers

    What must accompany the article posted under the specified arrangement?

    <p>A duplicate invoice in the prescribed form.</p> Signup and view all the answers

    How does Logistics Post ensure packages are delivered safely and on time?

    <p>With a network combining road, rail, and air transport</p> Signup and view all the answers

    What is the fee for processing for inserting a letter before insertion for registered services?

    <p>$0.20</p> Signup and view all the answers

    When are bills prepared and presented to the newspaper for postage?

    <p>Fortnightly, on the 1st and 16th of each month.</p> Signup and view all the answers

    What action is taken if a bill remains unpaid after the required fortnight?

    <p>The license is deemed to be cancelled.</p> Signup and view all the answers

    Which service under Logistics Post allows tracking of the entire value chain from collection to delivery?

    <p>Logistics Post</p> Signup and view all the answers

    What is necessary for an individual or organization to use a franking machine?

    <p>A valid license issued by Postal Authorities.</p> Signup and view all the answers

    What is the fee for renewing an expired franking machine license?

    <p>Rs. 475</p> Signup and view all the answers

    How must the Postmaster handle invoices upon processing articles?

    <p>Keep the original and return the duplicate to the customer.</p> Signup and view all the answers

    What happens to the fee for a new franking machine license after it has been paid?

    <p>It is credited to a specific revenue head.</p> Signup and view all the answers

    What is the main purpose of renting post boxes and bags through DOP?

    <p>To provide a secure location for mail delivery</p> Signup and view all the answers

    What account is credited with the commission from the sale of Indian Postal Orders?

    <p>Head of Account 1201-00-102-03-00-00</p> Signup and view all the answers

    What does the Greeting Post product include?

    <p>A distinctive card with an embossed stamp</p> Signup and view all the answers

    What is the maximum weight limit for sending articles using the Greeting Post service?

    <p>20 grams</p> Signup and view all the answers

    Which type of stamps are known as definitive stamps?

    <p>Stamps used for everyday postal mailing</p> Signup and view all the answers

    Which denomination is the starting point for definitive postage stamps?

    <p>25 paise</p> Signup and view all the answers

    What is the requirement for officers in charge of e-post regarding accounting?

    <p>They must ensure accurate reporting of commission</p> Signup and view all the answers

    Which of the following is a feature of the Greeting Post service's postage?

    <p>It comprises a pre-printed postage stamp</p> Signup and view all the answers

    What is one of the main utility services provided by Post Offices in association with third-party partners?

    <p>Sale of Railway Reservation Tickets</p> Signup and view all the answers

    How is the revenue earned from the Media Post classified in the accounting system?

    <p>1201-00-800-11-00-00</p> Signup and view all the answers

    What feature does e-Post provide to corporate customers?

    <p>Special e-POST rates and value additions</p> Signup and view all the answers

    What is the mode of message delivery used by e-Post services in India?

    <p>Combination of electronic transmission and physical delivery</p> Signup and view all the answers

    Which of the following is NOT a product sold under philately by Post Offices?

    <p>Railway tickets</p> Signup and view all the answers

    What is the classification for the revenue from e-Post services in the accounting system?

    <p>1201-00-101-12-01-00</p> Signup and view all the answers

    What type of services does Media Post offer to businesses and government organizations?

    <p>Advertising through various mediums</p> Signup and view all the answers

    Under which head of account is the revenue from philately products classified?

    <p>1201-00-800-11-00-00</p> Signup and view all the answers

    What services does Business Post primarily offer to customers?

    <p>Collection, franking, and addressing mail</p> Signup and view all the answers

    Which of the following is NOT included in the revenue types listed for Speed Post?

    <p>Document delivery service</p> Signup and view all the answers

    What is the primary function of Business Post Centres established by India Post?

    <p>To manage Business Post consignments efficiently</p> Signup and view all the answers

    Which head of account is credited with the revenue for Business Post services?

    <p>1201-00-101-03-01-00</p> Signup and view all the answers

    What is a requirement for Postmasters regarding the Business Post revenue?

    <p>They must account for revenue against the activities performed under Business Post</p> Signup and view all the answers

    What is the correct head of account to which the commission on Indian Postal Orders is credited?

    <p>1201-00-102-03-00-00</p> Signup and view all the answers

    Which of the following options correctly describes the key feature of Greeting Post?

    <p>It includes an embossed stamp representing the card design.</p> Signup and view all the answers

    What is the maximum weight limit for sending an article using the Greeting Post at the prescribed postage rate?

    <p>20 grams</p> Signup and view all the answers

    What type of stamps are classified as definitive stamps?

    <p>Stamps used for daily mailing purposes.</p> Signup and view all the answers

    Which of the following correctly states the nature of the fees collected for renting post boxes and bags?

    <p>They are flat fees without variation.</p> Signup and view all the answers

    How is the total commission on Indian Postal Orders represented in accounting?

    <p>Shown as a separate entry in e-lists.</p> Signup and view all the answers

    What is the measurement of the embossed stamp on the Greeting Card?

    <p>5 cm x 4 cm</p> Signup and view all the answers

    What is the denomination written on the stamp of the Greeting Post?

    <p>Rs.5/-</p> Signup and view all the answers

    What type of payment method is used for transactions involving application forms sold at the Post Office?

    <p>e-Payment</p> Signup and view all the answers

    Which category of revenue does the Media Post service fall under in terms of accounting?

    <p>Head of account 1201-00-800-11-00-00</p> Signup and view all the answers

    What is the classification for the revenue generated from the sale of philatelic products?

    <p>Postal Receipts</p> Signup and view all the answers

    In e-Post services, how are messages transmitted before physical delivery?

    <p>Electronic transmission</p> Signup and view all the answers

    Which type of customers can avail special e-POST rates and value additions?

    <p>Corporate customers</p> Signup and view all the answers

    Under which head of account is the revenue from e-Post services credited?

    <p>Head of account 1201-00-101-12-01-00</p> Signup and view all the answers

    What business function does the Post Office provide concerning third-party products and services?

    <p>Utility services</p> Signup and view all the answers

    What is one of the advertising mediums offered by Media Post?

    <p>Postal Premises</p> Signup and view all the answers

    What is the primary responsibility of the Postal Stores Depot?

    <p>Procurement and supply of stamps to Head Post Offices.</p> Signup and view all the answers

    Which of these Circles is served by the PSD Guwahati?

    <p>Assam Circle and North east Circle.</p> Signup and view all the answers

    How soon must the Head Postmaster verify the received stamps and stationery?

    <p>Not later than 3 days of receipt.</p> Signup and view all the answers

    What documentation must be returned to the officer-in-charge of the Stores Depot after verification?

    <p>An invoice copy, duly acknowledged.</p> Signup and view all the answers

    Which statement about electronic processes in Head Post Offices is true?

    <p>Head Post Offices must use an application for procurement and sales.</p> Signup and view all the answers

    Which Postal Stores Depot serves the Odisha Circle?

    <p>PSD Bhubaneswar.</p> Signup and view all the answers

    What is the consequence if the acknowledgment of the invoice is not returned within 3 days?

    <p>One may face penalties for late acknowledgment.</p> Signup and view all the answers

    Which Circle is served by the PSD Chennai?

    <p>Tamil Nadu Circle.</p> Signup and view all the answers

    What should the Circle Postal Accounts Office do after receiving the invoice from the press?

    <p>Cross verify the accounting in stock register</p> Signup and view all the answers

    What must be recorded in the e-stock register upon receipt of packets containing stamps?

    <p>The count and value of the stamps as per the invoice</p> Signup and view all the answers

    When stamps are transferred to other philatelic bureaus, what process must occur?

    <p>The e-stock must be updated accordingly</p> Signup and view all the answers

    What must be verified by the postmaster about the sales for the day?

    <p>They correspond to the credits in the transaction report</p> Signup and view all the answers

    What happens to the two acknowledged copies of the invoice after verifying the supplies?

    <p>They are immediately returned to the printing press</p> Signup and view all the answers

    In the context of accounting for philatelic stamps, which of the following is NOT a head under which sales are accounted?

    <p>Sale of philatelic stamps through government agencies</p> Signup and view all the answers

    How should the closing balance as recorded in the stock register be treated?

    <p>It must match the actual physical quantity at predetermined intervals</p> Signup and view all the answers

    What is a requirement for record-keeping when sales proceeds are generated through outsourced agents?

    <p>They should be documented immediately in the Books of account</p> Signup and view all the answers

    What is the maximum weight limit for magazines to be delivered at the rate of Rs 8/- within the municipal area?

    <p>20 grams</p> Signup and view all the answers

    What is the service offered through the collaboration between the Department of Posts and Western Union?

    <p>Instantaneous money transfers</p> Signup and view all the answers

    Which of the following describes a permissible use of inward personal remittances into India under MTSS?

    <p>Family maintenance</p> Signup and view all the answers

    What charge is applied for every additional 100 grams of magazines delivered outside the municipal area?

    <p>Rs 3/-</p> Signup and view all the answers

    What is the head of account credited with the commission from IMT transactions?

    <p>1201-00-800-55-01-00</p> Signup and view all the answers

    What service is responsible for the delivery of products purchased through the India Post e-commerce portal?

    <p>Speed Post Service</p> Signup and view all the answers

    Which of the following statements about Magazine Post is true?

    <p>Magazines can be tracked and received via SMS alerts.</p> Signup and view all the answers

    How should the revenue from Marketplace Commission and Fixed Closing charges be accounted?

    <p>Under head of account 1201-00-200-24-01-00 and 1201-00-200-24-02-00 respectively</p> Signup and view all the answers

    Which feature is NOT provided by the Magazine Post service?

    <p>BNPL discount</p> Signup and view all the answers

    What must the officer in charge of the Nodal Post office ensure regarding revenue classification?

    <p>Correctness of booking revenue under the proper head of account</p> Signup and view all the answers

    What is one of the conditions related to the Magazine Post service?

    <p>No rebates are allowed under the advance payment scheme.</p> Signup and view all the answers

    What is the role of the Parcel Directorate in the context of the India Post portal?

    <p>Determining the rates for parcel and related issues</p> Signup and view all the answers

    Which of the following locations is NOT identified for the posting of magazines?

    <p>Mumbai</p> Signup and view all the answers

    What is the main objective of the India Post e-Commerce Portal?

    <p>To maximize public access to postal products and enhance service quality</p> Signup and view all the answers

    Which group is particularly encouraged to sell products through the India Post e-Commerce Portal?

    <p>Rural artisans and women entrepreneurs</p> Signup and view all the answers

    Which type of commission is received for payments related to the new pension system?

    <p>Upfront charges</p> Signup and view all the answers

    What type of income is realized from the Pradhan Mantri Suraksha Bima Yojana?

    <p>Income share from DOP</p> Signup and view all the answers

    Which of the following relates to the handling charges associated with the Atal Pension Yojana?

    <p>Incentives payable to staff for the scheme</p> Signup and view all the answers

    Under which circumstance would excess credit be recognized on a customs duty account?

    <p>For inward foreign mail articles</p> Signup and view all the answers

    What is the status of delayed reimbursement interest received from WUFSI classified as?

    <p>Miscellaneous income</p> Signup and view all the answers

    What does the fee for verification of addresses typically apply to?

    <p>Registration of cable TV operators</p> Signup and view all the answers

    What should happen to the acknowledged copies of the invoice once the packets containing stamps are opened?

    <p>They should be returned to the Nasik Press marked as first and second copies.</p> Signup and view all the answers

    Which process must exist at the Postmaster's office when it comes to accounting for stamp sales?

    <p>Sales for the day should match the amounts credited in respective heads of account.</p> Signup and view all the answers

    What method should be followed if a computerized system is not available?

    <p>Manual procedures may be utilized.</p> Signup and view all the answers

    When transferring stamps to another philatelic bureau, how is the e-stock updated?

    <p>E-stock must be updated immediately after the transfer.</p> Signup and view all the answers

    What is to be ensured by the Postmaster regarding the stocks on hand?

    <p>The closing balance as per stock register matches the expected receipts.</p> Signup and view all the answers

    What type of data regarding sales of philatelic stamps must be reported under various heads?

    <p>All sales through various channels must be reported.</p> Signup and view all the answers

    What is the responsibility of Postmasters regarding sales proceeds from outsourced agents?

    <p>They should ensure immediate accounting proceedings.</p> Signup and view all the answers

    What detail is essential when maintaining the e-stock register?

    <p>The types and values of stamps along with counts.</p> Signup and view all the answers

    Which of the following is NOT a method of selling philatelic stamps?

    <p>Sale through company-owned stores</p> Signup and view all the answers

    What is the purpose of payment to outsourced agents as mentioned in the document?

    <p>Commission for sale of philatelic stamps</p> Signup and view all the answers

    Which option correctly describes the role of philatelic bureaux mentioned in the content?

    <p>They sell philatelic stamps through various channels.</p> Signup and view all the answers

    Which type of commission is outlined for the sale of philately ancillaries?

    <p>Deducted commission for outsourced agents</p> Signup and view all the answers

    Which of the following best describes the revenue source related to special stamps?

    <p>Sale of commemorative philatelic items</p> Signup and view all the answers

    In the sale of my stamps, which of the following represents a commission associated with postal assistants?

    <p>Payment of commission for sale through postal counters</p> Signup and view all the answers

    Which of these options accurately describes the ancillary sales mentioned in the content?

    <p>Sales of FDC brochures and presentation packs</p> Signup and view all the answers

    What does the document specify about the payments related to selling philatelic stamps through e-bay?

    <p>Payments include commissions for platforms used.</p> Signup and view all the answers

    What is a unique aspect of payment related to sales through other institutions or tie-ups?

    <p>It involves commissions for external organizations.</p> Signup and view all the answers

    In terms of commission payments, which type of sale has a specific mentioning for payment to postal assistants?

    <p>Sale of my stamps through postal counters</p> Signup and view all the answers

    Study Notes

    Stock Register

    • The face value of stamps and stationery received from the Postal Stores Depot shall be entered in the Stock register as "Receipt from the Stores depots".
    • Daily transfers, sales, etc., should be deducted from the stock for the unit.
    • The Head Post Office shall furnish e-data to Circle PAO of the supply received from the Postal Stores Depot in a month, depicting the face value of stamps and stationery.
    • The corresponding sale value is brought into the Daily Transaction Report for the day under the relevant Head of Account.
    • The Postal Stores Depot shall furnish the details of stamps supplied to Head Post Offices in a month in e-format to the Circle Postal Accounts Office for verification to ensure that the supply is received at the Head Post office and accounted in the stock register not later than 3 days of the receipt of each supply.

    Unserviceable Stocks

    • Unserviceable stocks of stamps and stationery shall be exchanged for serviceable ones of the same kind from the Postal stores Depot.
    • Surplus stocks of stamps and stationery shall be returned by the post offices to the Postal Stores Depot for exchange with other denominations of stamps actually required.

    Losses of Stamps

    • Losses of stamps during transit or in Post Offices will be dealt with under the provisions contained in the "Rules for the supply and Distribution of Stamps" given in Appendix-2 of the Handbook.

    Commemorative Stamps

    • Commemorative stamps are supplied by Nasik Security Press to certain Philatelic Bureaus and Presidency Post Offices.
    • The Nasik Press will dispatch supplies to the designated Post Office accompanied by an invoice in triplicate.

    Postal Financial Handbook Volume-II - Heads of Account

    • Traveling allowances for medical examination for postal life insurance in previous years.
    • Credits erroneously taken to saving bank depositors and adjusted by transfer entry to this head.
    • Amount at credit of a saving bank depositor drawn as per audit office instructions but not paid for want of information about the whereabouts of the depositor.
    • Share due to government on a/c of fee received by government servants for work done for private bodies.
    • Sale proceeds of Assets.
    • Unexplained differences in the customs duty ledger with the sanction of DG (Post) when the balance is credit more.
    • Excess credit or short debit on a/c of custom duty on inward foreign male articles, as well as outward prepaid parcels.
    • Fee recovered from a government servant for supplying a copy of the service book on quitting service.
    • Fee for the issue of a certificate of discharge for PO certificate.
    • Excess sale proceeds of depreciated value of assets abandoned/dismantled/sold/replaced/reconstructed.
    • Fee for the application for registration of a second nomination or of any variation in nomination or cancellation thereof.
    • Dividends on share capital received from postal cooperative societies.
    • Postage realised for sale of philatelic stamps through m/s e-bay.in
    • Sale of philatelic stamps through philatelic bureaux/counters/POS/ exhibitions.
    • Sale of philatelic stamps through outsourced agents.
    • Sale of philatelic stamps through other organizations/institutions.
    • Sale of philatelic stamps through e-post office.
    • Sale of my stamps through philatelic bureaux/counters/POS/exhibitions.
    • Sale of my stamps through outsourced agents.
    • Sale of philatelic stamps through other institutions/tie-ups.
    • Sale of special stamps and other materials.
    • Sale of philatelic ancillaries including FDC brochure, presentation packs, albums etc.
    • Sale of philatelic ancillaries including FDC brochure, presentation packs, albums etc. through outsourcing agents.
    • Sale of philatelic ancillaries including FDC brochure, presentation packs, albums etc. through other or outsourcing agents.
    • Sale of philatelic ancillaries through e-post office.
    • Sale of philatelic souvenirs.
    • Interest on delayed reimbursement of DOP dues recd. From WUFSI.
    • Other services and service fees.
    • Other biometric/demography updation.
    • Aadhar printout colour.
    • Aadhar printout black and white.
    • New Aadhar enrolment.
    • Mandatory biometric updation of children.
    • Market place commission.
    • Fixed closing fees.
    • Commission/remuneration for sale of tickets for road transport corporation.
    • Sale of surveys.
    • Fee for verification of addresses.
    • Retail post charges payable to the department from the sale of parcel boxes and envelopes on sale or ret.
    • Amount realised for the issue of post office identity cards.
    • e-bills (BSNL, Airtel, Education, Finance, RTO, Telecom, Electricity, Water supply, Property tax, Income tax departments etc.).
    • Commission on collection of bills of m/s mobi link.
    • Media post.
    • Commission on sale of international (STIC) i-card application forms& hand books.
    • Management of SB Accounts.
    • Management of cash certificates-Discharges.
    • Maintenance, revival & service charges in r/o silent account.
    • Interchange fee received from other Bank customers for interoperable ATM transactions.

    Postage Collections

    • The postage collection is done through any of the following modes for the services rendered by the Department of Posts:
      • Cash
      • Cheque and DD
      • Digital modes (Debit/credit card, Net banking, UPI Payments, live QR/QR code, POSB debit, etc.)
      • Franking
      • Book Now Pay Later and advance payments.

    Posting of Registered Newspaper without Prepayment of Postage

    • Registered Newspapers may be granted by the Head of Circle/Head of the Regions, as the case may be, licenses to post their newspapers without pre-payment of postage under certain conditions, in accordance with Rule 136 post office Guide Part-I.

    Forfeited Money Orders

    • The unpaid balance eMOs relating to a particular financial year is kept open in the books for three financial years and the balance i.e., the excess of actual receipts over payments, under this head will lapse to Government at the close of the third financial year and be transferred to the revenue head "forfeited Money Orders".
    • This does not, however, prevent subsequent payment of such money orders, should the claims in respect of them is established.
    • It is necessary to maintain eMO issue unpaid data to enable transfer of such data centrally by Nodal PAO and also data of eMOs stands transferred to revenue as forfeited for future reference.
    • The forfeited eMOs is credited to Head of account 1201-00-800-23-00-00.

    Forfeited Indian Postal Orders

    • In case of unclaimed IPOs, received at PAOs are kept & preserved for a period of twelve months, following the month of issue and thereafter action is taken to transfer such amount to postal receipts to 1201-00-800-24-00-00.

    Customs Duty-Postal Fee

    • On receipt of every foreign parcel and article of letter mail, the office of foreign exchange is required to arrange with the Custom Department to have the customs duty assessed on all parcels and articles of letter mail on which customs duty is payable.
    • The duty so assessed is noted on the parcel receipts and assessment memos for recovery from the addresses along with the departmental dues, if any.
    • The duty includes postal fee at the prescribed rate of Rs.100/- (parcel and EMS) or Rs. 30/- (small packet), as the case may be, which need to be accounted under Head of Account 120100101010100.
    • The customs duty is accounted under Head of Account 003700800120000.

    Commission on Aadhar Services

    • UIDAI is leveraging the national network of the Department of Posts to provide Aadhaar and accompany authentication services to all residents.
    • The DOP provides such services like updation, new enrolment, etc., and gets the service charges credited under the postal receipts head of account:
      • 1201-00-200-22-01-00 Other Biometric/Demography Updation
      • 1200-00-200-22-02-00 Aadhar Printout Colour
      • 1200-00-200-22-03-00 Aadhar Printout black and white
      • 1200-00-200-23-01-00 New Aadhar Enrolment
      • 1201-00-200-23-02-00 Mandatory Biometric Updation of Children

    Sale of Revenue Stamps

    • Revenue stamps and other non-Judicial stamp papers are obtained from respective State Treasury and sold across Post offices and the difference of cost price and sale price is taken to Postal Receipts under the head commission on sale of Revenue stamps 1201-00-200-12-00-00.

    Sale of Sovereign Gold Bonds

    • Sovereign Gold Bond (SGBs) is Government securities which are denominated in grams of gold.
    • They are, in fact, issued as a substitute for holding physical gold.
    • Here investors have to pay the issue price in cash and the bonds will be redeemed in cash on maturity.
    • The bond is issued by the RBI on behalf of the Government of India.
    • The transactions under this business will be done in head Post Offices as per the operating procedure issued by Business Development Directorate vide Letter No.F.No-36-36/2015 dated 4-11-2015 read with PA wing postal Directorate accounts procedure vide Letter PA wing No 6-4/2015-16-PA(TECH) 1246to 47 dated 1-3-2017.
    • The commission at 1% collected at Nodal office Mumbai GPO is credited to 1201-00-800-60-00-00 commission of DOP for the sale of sovereign Gold Bond.

    Postage Realised for Mail Business Service for e-iod

    • E-Intimation of Delivery (e-IOD) is a value-added service, which provides electronic information about delivery of articles through e-mail, Department's web site or electronic web-based access to the senders.
    • Delivery information of e-IOD articles would be uploaded by delivery post offices onto the central server, and an e-mail would be generated to the mail box of the sender at the e-mail address provided by the senders at the time of registration.
    • The senders could also be provided limited access to the e-IOD server to download the delivery information in respect of articles sent by them.
    • If the customers need a paper-based proof of delivery, they can use the Acknowledgement Due (for registered articles) or PoD (for Speed Post and BP) till other paper-based proof of delivery services is devised.
    • The e-IOD service was offered initially with Bill Mail Service, and gradually with other services offered by the Department of Posts.
    • Conditions for offering the e-IOD service (e.g. the minimum no. of articles to be tendered, manner and place of tendering them etc.) may differ for different products/services, and would be laid down from time to time by Business Development Directorate Delhi.

    Philatelic Stamps

    • Philatelic stamps are sold through various channels including online platforms like eBay, postal bureaux, exhibitions, and outsourced agents.
    • Commissions are paid to agents and other institutions involved in the sales of stamps.
    • Philatelic stamps are also available on the e-post office.
    • The sale of "My Stamps" through philatelic bureaux and counters includes commission payments to postal assistants.
    • "My Stamps" are also sold through outsourced agents and other institutions, with commissions paid accordingly.

    Other Products

    • Special stamps and other materials are sold.
    • "Philately Ancillaries" such as First Day Covers (FDC), brochures, presentation packs, and albums are also sold.
    • A minimum recharge amount for franking machines is Rs. 2000, with subsequent deposits starting at Rs. 1000.
    • Advance payment for resetting franking machines is initially credited to the "8446-deposit Head" and later transferred to the "DOP products & service" account when services are provided.
    • Franking used for ordinary mails is credited to "PRC" through "RMFM".

    Book Now Pay Later (BNPL)

    • Bulk customers who meet certain requirements can avail of credit facilities for Speed Post and Business Post services.
    • Bulk customers are defined as those who spend at least Rs. 10,000 on Speed Post, Business Post, or a combination of both in a calendar month.
    • A BNPL agreement with the Department is required.
    • A Bank Guarantee is required in most cases.
    • The agreement is valid for one year and can be renewed annually.
    • Monthly invoices are generated and are due on the last day of the month.
    • A 12% per annum penalty is imposed on late payments.
    • Customers who choose not to use the BNPL facility can receive discounts for volumes exceeding Rs. 50,000 in a calendar month.

    Speed Post

    • Speed Post services include document, cash on delivery, Business Reply articles, One India One Rate, e-commerce, and parcels, including insurance and COD fees.
    • Speed Post offers local and distance-based services with features such as insurance, pick-up, BNPL, cash on delivery, volume-based discounts, and compensation for delays or lost articles.
    • Registered customers can pay in advance for subsequent bookings.
    • Both offline and online transactions are available.
    • Handling procedures for registered customers, including BNPL payments, advance payments, cod fees, and digital payments, are outlined.
    • The heads of account for various Speed Post revenue streams are detailed in Table-1.

    Logistic Post

    • Domestic Speed Post (document and parcel) provides affordable local and distance-based services with various features.
    • Logistic Post by surface and air are accounted for under heads 1201-00-800-13-01-00 and 1201-00-800-13-02-00, respectively.

    Business Parcel

    • Business Parcel provides a premium surface service with rates based on weight or volume, whichever is greater.
    • Bulk customers, particularly e-commerce players, can avail of cash on delivery facilities for up to INR 50,000.
    • Revenue collection for Business Parcel and Business Parcel COD are credited to 1201-00-101-22-01-00 and 1201-00-101-22-02-00, respectively.
    • Business Parcel e-commerce revenue and COD fees are classified to 1201-00-101-24-13-00 and 1201-00-101-24-14-00, respectively.
    • Insurance charges for Business Parcel are credited to 1201-00-101-22-03-00.
    • Nodal offices are responsible for timely accounting of BP COD fees.

    Cash on Delivery (COD)

    • COD is available for bulk customers for collecting amounts up to Rs. 50,000 for costlier goods at the time of delivery.
    • COD fees are credited to the respective product COD fee head of account.
    • Payment offices and nodal offices are responsible for proper accounting of COD fees as prescribed in operating procedures.
    • COD is available for Speed Parcel, Business Parcel, and Speed Post document customers, subject to specific conditions.
    • Customers must have a contractual agreement with the Department for COD transactions.
    • The maximum amount that can be collected from the addressee is Rs. 50,000.
    • Articles containing coupons, tickets, certificates, or introductions designed for snowball system sales are not eligible for COD.
    • Additional fees are charged for COD services, depending on the amount to be collected from the addressee.
    • Insurance of COD articles is not compulsory.
    • Amounts collected from addressees are remitted to the sender through e-payment.

    Direct Post

    • Direct Post is a component of Direct Mail comprising unaddressed postal articles such as letters, cards, brochures, questionnaires, pamphlets, samples, promotional items, coupons, posters, mailers, and other printed communication.
    • A minimum quantity of 1000 pieces is required for Direct Post.
    • These are accepted in bulk at designated offices and cannot be posted in letter boxes.
    • Articles intended for delivery in other towns are accepted in PIN Code-wise bundles.
    • Direct Post articles are priced according to their weight, and revenue is credited to the head of account: 1201-00-101-06-00-00.

    Revenue Sources

    • Net receipts from other postal administration: Revenue generated from dealings with other postal services.
    • Other receipts: Miscellaneous income not included in other categories. This could include services like inter-office remittances or postal money orders from other countries.
    • Other items- misc: Additional miscellaneous revenue.
    • Examination fee etc: Revenue earned from examinations conducted by the postal department. This includes charges for communication of results to candidates.
    • Sale of publications & blank forms: Proceeds from sales of rule books and application forms related to various postal department examinations.
    • Fees for sale of posts publication on loan to examining: Revenue generated from the sale of publications on loan. It includes charges for the sale of publications related to examinations, where a portion of the cost is refunded later.
    • Receipts under contributory health scheme for govt. Servants: Revenue earned from employee contributions to the government’s healthcare program for postal employees.
    • Sale proceeds of VPMO forms: Sale proceeds of ‘Verification of Postal Money Order’ Forms.
    • Forfeited money orders: Revenue from unpaid and expired money orders.
    • Forfeited Indian postal orders: Revenue from unpaid and expired postal orders.
    • Contributions for leave salary & pension benefits: Employee contributions towards leave salaries, pensions, and other retirement benefits.
    • Commission for collection of premia on behalf of LIC: Revenue earned as a commission for collecting insurance premiums for the Life Insurance Corporation of India (LIC).
    • Sale proceeds of identity cards & plastic covers: Revenue from sales of identity cards and protective plastic coverings.
    • Recoveries on account of lost damages on insured articles: Revenue collected from insurance claims concerning damaged or lost insured mail.
    • Recoveries on account of mail robberies: Revenue recovered from incidents of mail theft.
    • Proceeds from sale of waste paper dead stock etc: Revenue generated from the sale of surplus or unusable materials.
    • Special recoveries from private individuals etc. On account of experimental offices: Revenue obtained from private individuals who use experimental post offices for specific purposes.
    • Sums found excess in counters/treasuries/letter boxes: Revenue from excess funds found in post office counters, treasuries, and letter boxes.
    • Sale proceeds of post office compound products: Revenue from sales of products manufactured by the post office.
    • "Value of postage stamps and unused post cards: Revenue from the unsold value of stamps and unused postcards.
    • Excess credit or short charge on a/c of Indian postal orders: Revenue earned from excess credits or short charges on transactions involving Indian Postal Orders.
    • Short payments on a/c of saving bank money orders and cash certificate transactions: Revenue generated from short payments on saving bank money order transactions and cash certificate transactions.
    • Miscellaneous sums paid into post office by railway mail service officers: Revenue received from miscellaneous payments made by railway mail service officers to the post office.
    • Overhead charges on supplies of stamps and seals made by the postal seals office Aligarh: Recoveries for overhead charges on supplies of stamps and seals by the postal seals office in Aligarh.
    • Postal fee on outward parcels liable to customs duty and 3% commission on the sale proceeds of abandoned parcels recovered from the customs departments. Revenue received from custom duties on exported parcels, in addition to a 3% commission on sales of abandoned parcels.
    • Recoveries on account of penal interest charged on the outstanding LTC/TA advances: Revenue collected from employees for unpaid out-of-pocket travel expenses.
    • Fees from contractors: Revenue from charges levied on contractors for various services.
    • Unpaid amounts on the closure of saving bank accounts: Revenue recovered from unpaid balances in closed savings bank accounts.
    • Credits for the cost of making goods the damage done by the hostile tribe's men to the postal assets of the postal department: Revenue recovered from the cost of repairs of damaged postal property due to hostile tribal activity.
    • Recoveries on account of wards and recoveries on a/c of Revenue earned from the recovery of amounts owed by wards.

    Newspaper Subscriptions

    • Arrangement for payment of subscription: A system is in place for the payment of newspaper subscriptions, where subscribers can purchase newspapers through post offices.
    • Security deposits for newspaper subscriptions: Newspaper organizations are required to pay security deposits for subscriptions.
    • Billing process for newspaper subscriptions: Post offices generate fortnightly bills for newspaper subscriptions, showing the total postage payable.
    • Payment period and recovery measures: Subscription payments are due within a specific timeframe. If payments are not received, the post office takes action to recover the dues.
    • Deadline for payment: If the subscription bill remains unpaid after a fortnight, the license is considered canceled.

    Franking Services

    • Franking machine: A stamping machine used to pay postage and fees, available for private and official use.
    • Licensing requirements for franking machines: Persons or organizations must obtain a valid license from the Postal Authorities to use franking machines.
    • License fees: A fee of Rs. 375 is charged for applying for a new license, while the renewal fee is Rs. 475.

    Logistics Post

    • Full Truck Load (FTL) and Less than Truck Load (LTL) services: Logistics Post handles the transportation of consignments, whether it's full truckloads (FTL) or smaller loads (LTL).
    • Network for Logistics Post: Dedicated networks for distributing parcels and consignments nationwide.
    • Modes of transportation: Logistics Post leverages road, rail, and air transportation for transporting goods.
    • Logistics Post Centres: Dedicated facilities across the country for managing the transmission and distribution of packages.
    • Warehousing options: Storage facilities for consignments before dispatch or delivery.
    • Order processing and order management solutions: Provides comprehensive services, including order processing and management.
    • Pick and pack facilities: Logistics Post handles the packing of specific goods based on customer requirements.
    • Return services: Logistic Post offers return services for consignments.

    Post Boxes and Bags

    • Rental of Post Boxes and Bags: DOP offers rental of post boxes and bags, enabling individuals to receive postal deliveries to their specific box or bag.
    • Fees and terms for rental: Rental fees and terms are outlined in the Post Office Guide.

    Commission on Indian Postal Orders

    • Commission on sale of Indian Postal orders: A commission is charged on the sale of Indian Postal Orders in addition to the face value of the order.
    • E-list for Indian Postal Orders sold: An electronic list records the total value and commission for each denomination of Indian Postal Orders sold during a specific month.
    • Accounting of commission: The commission earned on Indian Postal orders is credited to a specific account.
    • Detailed rules: Detailed rules regarding Indian Postal Orders can be found in Chap. V of the Postal Manual, Vol. VI Part II.
    • E-IPOs: E-IPOs are sold through e-post offices, ensuring appropriate accounting of value and commission.

    Greeting Post

    • Greeting Post services: A product of India Post, it includes a card with an envelope that features a prepaid postage stamp.
    • Features of Greeting Post: Embossed stamps with specific sizes and denominations, and an additional round stamp on the back of the cards.
    • Postage rules for Greeting Post: The same postage rules and regulations apply.
    • Revenue for Greeting Post: Revenue earned is classified as a Postal Receipt, under a specific account "PRC-Greeting Post."

    Sale of Postage Stamps

    • Definitive stamps: Used for regular postal mail, available at different denominations.
    • Special definitive stamps: A category of definitive stamps.
    • Retail post: The postal network sells application forms.
    • E-payment: Customers can make payments using e-payment methods.
    • Third-party products and services: Post Offices sell third-party products and services like application forms for educational institutions.
    • One-stop shop: Post offices are becoming one-stop shops, offering a wide range of customer services.

    Media Post

    • Advertising services: India Post provides advertising options to reach customers.
    • Mediums for Media Post: Utilizes postal stationery, postal premises, and other mediums.
    • Revenue for Media Post: Revenue earned is classified as a Postal Receipt, under 'Head of account 1201-00-800-11-00-00 Media post’.
    • Printing component: Revenue for printing is classified separately under a specific account.

    Philately

    • Revenue from philately: Revenue earned from philately products is classified into various accounts based on specific rules.
    • Booking of revenue: Revenue from philately sales is recorded.
    • Accounting of e-commerce sales: Sales through e-commerce platforms are handled by the designated nodal office, ensuring appropriate accounting.

    e-Post Services

    • e-Post: Offers electronic message transmission with traditional physical delivery.
    • Delivery process: Messages are sent electronically and then printed and delivered as hard copies.
    • Corporate agreements for e-Post: Businesses can enter into agreements with India Post for special e-post services.
    • Revenue for e-Post: Revenue earned is credited to a specific account.

    Head Post Office Supply Chain

    • Head Post Offices receive postage stamps, postal stationery, and other stamp types from Postal Stores Depots (PSDs).
    • PSDs are responsible for procuring and supplying these materials to Head Post Offices.
    • There are 15 PSDs across India, each serving specific postal circles.

    Head Post Office Stamp Handling and Accounting

    • Head Post Offices are responsible for verifying the accuracy of received stamps and stationery against invoices.
    • One copy of the invoice is returned to the PSD after verification, and another copy is sent to the Circle Postal Accounts Office (PAO).
    • The PAO cross-checks the accounting information with the e-stock register maintained by the Head Post Office.
    • Philatelic stamps are supplied to the Philatelic Bureau of the post office through electronic means.
    • The sale of philatelic stamps is categorized under specific heads based on the sales channel, including:
      • Sale of philatelic stamps through eBay.in
      • Sale of philatelic stamps through the Bureau/POs/exhibitions
      • Sale of philatelic stamps through an outsourced agent
      • Sale of philatelic stamps through organizations/institutions
      • Sale of philatelic stamps through e-post office
    • The daily sales report should match the revenue credited in the daily transaction report and e-schedules.
    • The closing balance in the stock register should match the actual physical quantity of stamps.
    • Proceeds from sales through outsourced agents, organizations/institutions, and the bureau/exhibitions should be recorded in the books of account immediately.

    Business Post

    • Business Post provides a range of professional mailing services for businesses, including:
      • Mail collection from customer premises
      • Franking
      • Inserting
      • Sealing
      • Addressing
    • Business Post Centres operate in major cities, with services also available on customer premises for high-volume mail.
    • Revenues from Business Post services are credited to Head of Account 1201-00-101-03-01-00.

    Rent of Post Boxes & Bags

    • India Post offers post box and bag rental services for receiving postal articles.
    • Fees collected for these services are credited to Head of Account 1201-00-200-05-00-00.

    Commission on Sale of Indian Postal Orders

    • Post Offices receive a commission on the sale of Indian Postal Orders (IPOs) in addition to the face value.
    • Commission is credited to head of account 1201-00-102-03-00-00.
    • E-IPOs sold through e-post offices require the officer-in-charge to ensure proper accounting of value and commission.

    Greeting Post

    • Greeting Post consists of a card with an envelope and a pre-printed postage stamp.
    • The postage stamp has a denomination of Rs. 5/- and entitles the sender to send up to 20 grams within the country.
    • Revenue from Greeting Post is classified under head of account 1201-00-101-04-00-00.

    Sale of Postage Stamps

    • Post Offices sell definitive stamps for everyday mailing purposes in various denominations.
    • Post Offices earn revenue/commission from various business activities, including:
      • Sale of application forms
      • Sale of third-party products and services (Railway reservation tickets, Rakhi envelopes, address verification service)

    Media Post

    • Media Post provides advertising opportunities for corporate and government organizations through postal channels.
    • Various mediums are available, including Postal Stationery and Postal Premises.
    • Revenue from advertising is classified under Head of account 1201-00-800-11-00-00 Media Post.
    • Revenue for printing components is classified under 1201-00-800-11-01-00.

    Philately

    • Revenue generated from the sale of philatelic products is categorized under the Head of Accounts as stipulated in Rule 18 of Postal FHB Volume –II.
    • The e-post office ensures proper recording of revenue through its portal.
    • The designated nodal office is responsible for the accurate accounting of e-commerce sales.

    e-Post Services

    • ePost enables customers to send messages throughout India through a combination of electronic transmission and physical delivery.
    • Customers benefit from hard copy delivery at the destination.
    • Corporate customers can access special e-POST rates and value-added services through business agreements.
    • Revenue is credited to Head of account 1201-00-101-12-01-00.

    Stamps

    • Stamps received by post offices are cross-verified against invoices
    • Invoices are opened at the receiving office in the presence of the postmaster or the group officer
    • Stamps are accounted for in the e-stock register
    • Two acknowledged copies of the invoice are returned to the press
    • Stamps are then supplied to the philatelic bureau through an electronic process
    • Sales of stamps are recorded in the e-stock register and accounted for under specific heads depending on the sales channel

    Sales

    • Sales are recorded under specific heads of account depending on the channel of sale, such as through m/s e-bay.in, philatelic bureaus, outsourced agents, organizations, institutions, and e-post offices.
    • Any commission or incentives paid for the sale of stamps are debited against the corresponding sales credits.
    • The daily sales figures should correspond to the amount credited to the respective head of account in the daily transaction report and e-schedules
    • Postmasters should ensure that the closing stock balance matches the actual physical quantity of stamps.

    Financial Heads

    • The text lists specific financial heads of account which should be used for recording various philatelic sales and expenses.
    • Separate heads are used for different sales channels and commission expenses related to these sales
    • Examples of financial heads include:
      • Sale of philatelic stamps through m/s e-bay.in - 1201-00-101-16-01-00
      • Payment of commission to m/s e-bay.in for sale of philately stamps - 1201-00-101-16-02-00
      • Sale of philatelic stamps through Bureaux/POS/exhibition - 1201-00-101-16-03-00
      • Sale of philatelic stamps through outsourced agent - 1201-00-101-16-04-00
      • Payment of commission to outsourced agents for sale philately stamps - 1201-00-101-16-05-00
      • Sale of philatelic stamps - organisations/institutions - 1201-00-101-16-06-00
      • Payment of commission to other organisation/institutions - sale philately stamps - 1201-00-101-16-07-00
      • Sale of philatelic stamps through e-post office - 1201-00-101-16-08-00
      • Sale of my stamps through philatelic bureaux/counters - 1201-00-101-20-01-00
      • Payment of commission paid to postal assistant for sale of My stamps - 1201-00-101-20-02-00
      • Sale of my stamps through outsourced agents - 1201-00-101-20-03-00
      • Payment of commission paid to outsourced agents for sale of My stamps - 1201-00-101-20-04-00
      • Sale of my stamps through other institutions/tie-up - 1201-00-101-20-05-00
      • Payment of commission paid to other institutions/tie-up - 1201-00-101-20-06-00
      • Sale of special stamps and other materials - 1201-00-800-37-01-00
      • Sale philately ancillaries including FDC brochure presentation packs - 1201-00-800-37-02-00
      • Ded commission outsourced agents-sale philately ancillary - 1201-00-800-37-04-00
      • Sale philately ancillaries including FDC brochure pre packs albums etc. - 1201-00-800-37-05-00

    E-commerce Portal

    • India Post's e-commerce portal is intended to make postal services accessible to the public, encourage rural entrepreneurship, and strengthen the rural economy
    • It allows users to buy and sell products through the portal, with deliveries handled by Speed Post
    • The portal provides a marketplace specifically for rural artisans, Self Help Groups (SHGs) and women entrepreneurs
    • State and central public sector organizations and self-governing bodies can also sell products through the portal
    • The portal has a return policy for customers
    • Parcel Directorate decides on the rates of parcels and related issues
    • The portal's revenue comes from marketplace commission and fixed closing charges, which are accounted for under specific financial heads:
      • 1201-00-200-24-01-00 - Marketplace Commission charges
      • 1201-00-200-24-02-00 - Fixed closing charges

    Magazine Post

    • Magazine Post is a new product offered by the Business Development Directorate for booking and delivering magazines
    • This service offers tracking facilities and SMS alerts for deliveries
    • Magazines are posted at designated sorting offices in cities like Delhi, Ahmedabad, Bangalore, Chennai, Hyderabad, Kolkata, Guwahati, Lucknow, and Bhopal
    • Delivery is address specific and the service offers both BNPL and Advance payment options
    • No volume discount under the BNPL scheme or rebate under the advance payment scheme is admissible
    • Revenue from Magazine Post is credited to Head of account 1201-00-001-33-00-00
    • The rates for magazine delivery are based on the weight and destination:
      • Up to 20 grams: Rs 12/- for delivery outside the municipal area of the posting location and Rs 8/- inside the municipal area.
      • For every additional 100 grams or part thereof: Rs 3/-
    • These rates include GST at 18%

    International Money Transfer Service Scheme (IMTS)

    • IMTS is a service for transferring personal remittances from abroad to beneficiaries in India
    • This service allows for instant money transfers from various countries and territories to India
    • The scheme is designed to support NRI families, international tourists visiting India and foreign students studying in India
    • The service is a collaboration between the Department of Posts and Western Union Financial Services
    • Commission for IMTS services is adjusted centrally and credited to Head of account 1201-00-800-55-01-00

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    Postal Financial Handbook Volume-II (PDF)

    Description

    This quiz focuses on the management of stock registers for postal supplies, including stamps and stationery. It covers procedures for recording receipts, transfers, and unserviceable stocks to ensure accurate accounting. Ideal for understanding the regulations and processes involved in postal inventory management.

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