St. Johns Fire District Incident Reporting Policy

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Questions and Answers

What is required before personnel can go off-duty?

Be authorized by the NFIRS Program Manager

Finish all administrative tasks

Complete all ongoing training sessions

Submit all incident reports (correct)

Who is responsible for the monthly quality improvement review of incident reports?

The Battalion Chief

The Fire Chief

The NFIRS Program Manager (correct)

The Incident Commander

Who is responsible for reviewing NFIRS incident reports at their assigned station?

Paramedic Supervisor

Fire Chief

Battalion Chief

Company Officer (correct)

Which type of incidents is NOT subject to formal review by the NFIRS Program Manager?

Traffic accidents Signup and view all the answers

What does 'QA Complete' signify?

Review was completed with no errors found Signup and view all the answers

Which of the following is NOT a field that Company Officers must review for incident reports?

Casualty Reports Signup and view all the answers

What must be included in the review notes for incident reports?

Description of the issue for correction Signup and view all the answers

What must Battalion Chiefs ensure regarding incident reports?

They are completed during the same tour in which they occurred Signup and view all the answers

Which office will review NFIRS series 100 incidents for accuracy?

The Fire Marshal's office Signup and view all the answers

What status should be assigned if errors are found during the Level 2 review?

Needs Revision Signup and view all the answers

Which of the following is a component of the Level 1 Review process?

Reviewing estimated dollar loss and value Signup and view all the answers

What happens after a Level 3 review is completed?

The incident status is set to 'Admin QA Complete' Signup and view all the answers

What should a Battalion Chief do after completing a Level 2 Review?

Change the status of the report Signup and view all the answers

Which type of incident is specifically mentioned as part of the Level 3 review process?

Hazardous materials incidents Signup and view all the answers

Who can authorize personnel to leave a report incomplete?

The on-duty Battalion Chief or NFIRS Program Manager Signup and view all the answers

Which report should be reviewed according to SOG 200.07?

Medical Incident Reports Signup and view all the answers

What is the primary purpose of the Fire Marshal's review of incidents?

To ensure accuracy in incident reporting Signup and view all the answers

What message type should be chosen when a report status is changed to 'Needs Revision'?

Documentation or Protocol Deviation Signup and view all the answers

When should the Battalion Chief perform the review of incident reports?

During the same tour in which they occurred Signup and view all the answers

Which of the following fields is NOT specifically mentioned for review in the Level 1 Review process?

Time of Day Signup and view all the answers

What is the primary purpose of the incident reporting policy for the St. John's Fire District?

To establish minimum requirements for incident reporting Signup and view all the answers

Which of the following activities should not be assigned an incident number?

Smoke detector installations Signup and view all the answers

When should all incident reports be completed?

During the shift of occurrence Signup and view all the answers

Who is primarily responsible for the timely completion of incident reports?

The incident commander Signup and view all the answers

What is required prior to leaving a structure fire report incomplete past the end of the shift?

Chief officer approval Signup and view all the answers

Which software is mandated for documenting all incidents?

Image Trend reporting software Signup and view all the answers

What additional information should be included in incident reports?

Helpful scene information Signup and view all the answers

Which type of report must be completed during the shift of occurrence for citizen access?

Medical emergency reports Signup and view all the answers

What is the document's approval date?

10/20/2023 Signup and view all the answers

What types of incidents require an incident number according to the policy?

All incidents, regardless of their duration or status Signup and view all the answers

What information is required to be gathered by incident commanders during fire incidents?

Origin, cause, and dollar loss Signup and view all the answers

What should be done if the cause and origin of a fire are unknown?

List it as 'undetermined' and notify appropriate personnel Signup and view all the answers

Why is it important for members completing reports to pay attention to various modules and required fields?

For accurate staffing and resource allocation decisions Signup and view all the answers

What type of incidents requires a unit narrative from each responding unit?

Fire incidents Signup and view all the answers

What is the main focus of medical incidents according to the guidelines?

Patient care record accuracy and privacy Signup and view all the answers

How does the St. John's Fire District store NFIRS incident reports?

With the ImageTrend Records Management System (RMS) Signup and view all the answers

What action should be taken after an incident report is completed and includes 'undetermined' cause and origin?

Notify the NFIRS program manager and Fire Marshal in writing Signup and view all the answers

What factors are determined by the information collected in NFIRS incident reports?

Staffing and resource allocation decisions Signup and view all the answers

How many tiers are part of the review process for NFIRS incident reports according to the guidelines?

Three Signup and view all the answers

Who should complete the unit narrative for each responding unit at an incident?

The company officer or acting officer of that unit Signup and view all the answers

Study Notes

Incident Reporting & Quality Review

Incident reporting policy established by St. John’s Fire District (STJFD) to ensure standardized reporting and quality assurance.
Effective date: 10/20/2023; approved by Chief Ryan Kunitzer.

General Reporting Guidelines

All incidents assigned a unique incident number for documentation in record management software.
Activities such as smoke detector installs or public service events recorded differently, not using incident numbers.
Reports must be completed during the shift of occurrence unless extenuating circumstances arise.
Incident commanders are responsible for timely report completion; reviews conducted by on-duty Battalion Chief.
Approval from Chief officer required to leave reports incomplete at shift end, especially for structure fire and medical emergency reports.

Fire Incident Reporting

Essential information to gather: origin, cause, dollar loss, property, and occupant details.
NFIRS (National Fire Incident Reporting System) report must be filled out comprehensively.
Unknown cause or origin should be labeled as "undetermined" and reported to relevant authorities for follow-up.
Unit narrative required from each responding company officer detailing specific actions taken during the incident.

Medical Incident Reporting

Privacy and confidentiality are paramount in handling patient information.
EMTs and company officers must ensure accurate entry of patient care records.
Individual incident reports generated for every call, impacting staffing and resource allocation.

Review Process

Level 1 Review

Conducted by Company Officers to assess completeness and accuracy of NFIRS reports.
Critical fields include: aid given/received, property use, incident type, response times, and estimated dollar loss.
Medical incident reports follow a specific review process as outlined in SOG 200.07.

Level 2 Review

On-duty Battalion Chief ensures reports are timely and accurate for their battalion.
Identifies errors and changes report status to either "Needs Revision" or "QA Complete" after review.

Level 3 Review

NFIRS Program Manager conducts monthly quality improvement reviews on selected incident types, including fire and hazardous materials.
Completes review and updates report status to "Admin QA Complete".

Fire Marshal Review

Fire Marshal’s office focuses on verifying accuracy of incidents categorized under NFIRS series 100, ensuring correct documentation of cause, origin, and property loss.

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Description

This quiz covers the Standard Operating Guideline for incident reporting and quality review at the St. John's Fire District. Understand the minimum requirements established for effective incident reporting. Review the objectives and policy details to ensure compliance.