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Questions and Answers
Is the FBP limit available for the month?
True
The date of the invoice should be available. If the invoice date belongs to the last fiscal year, it should not be approved.
True
GST number should be available in the invoice.
True
If GST details are not found online, the claim should be rejected.
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The name of the employee should match with the customer name in the invoice.
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If the bill is in a different name other than the employee's name, the claim should be rejected.
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If an invoice is not shared and only a UPI screenshot is provided, it can still be approved if the name shows a recognized restaurant.
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The bill can be escalated if it is found to be duplicated based on ticket history.
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If a bill contains alcoholic beverages, only the edible items should be approved, and there should be a cap of 400 per bill.
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Invoice number or bill number should be available in the receipt. If not available, add the time of payment in the format 'hh:mm:ss' which converts to __________.
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If the invoice is illegible and only a UPI screenshot is shared, validating the name is necessary.
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Any kind of non-food items must be deducted in value and the bill should be approved for lower values.
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If everything is valid but the FBP value is over, tickets should be kept on hold and approved in the next month for managers only.
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The date of the bill should be available in the receipt for fuel coupon expenses reimbursement.
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If a handwritten bill has proper stamp and sign, it can be approved if the GST number is visible.
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Study Notes
SOP for Food Reimbursement Allowance
- FBP limit must be confirmed available for the month.
- Invoice date must be current; last fiscal year invoices will not be approved.
- GST number should be present on the invoice; if missing, search online.
- Claims with untraceable GST details must be rejected.
- Employee name must match the customer name on the invoice; mismatches can still be approved if the name is not present.
- Claims with bills under different names than the employee must be rejected.
- UPI screenshots can be approved if the restaurant name is identifiable; a proper invoice is still preferred.
- Duplicate bills, based on ticket history, require escalation with clear commentary.
- For bills with alcoholic beverages, only edible items are eligible for reimbursement up to 400 per bill.
- If order details from delivery services are provided, request an official invoice and reject if details are inadequate.
- Invoice number or bill number is necessary; if unavailable, time of payment in hhmmss format should be provided.
- UPI screenshots can be approved without verifying the name, but the vendor's GST must be searched online.
- UPI payments without GST details available online will result in claim rejection.
- Non-food items must be deducted from the total bill value, ensuring the adjusted amount is approved.
- If all requirements are met but FBP limit is exceeded, hold the ticket for approval in the next month (applies to managers).
SOP for Fuel Coupon Expenses Reimbursement
- Confirmation for the FBP limit's availability must be done for the month.
- Receipt date must be present and valid.
- Fuel receipts must be system-generated; handwritten receipts may be approved if they are properly stamped and signed, with visible GST number.
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Description
Test your understanding of the SOP for Food Reimbursement Allowance. This quiz covers the eligibility criteria for reimbursement, including FBP limits, invoice dates, and GST number requirements. Ensure you're well-informed to navigate the reimbursement process effectively.
