76 Questions
What is the requirement for an employee to be eligible for vacation leave with pay?
Completion of six months of the initial probation period
What happens to accrued vacation leave that is not used by the benefits date?
It is forfeited
What is the purpose of the two-week notice period?
To provide a transition period for employees leaving the organization
Who can grant exceptions to the six-month probation period for vacation leave?
The District/Division Commander
What is the minimum number of hours an 80 hour per pay period employee must use each benefits year?
40 hours
What happens if an employee suffers a line of duty injury during a pre-approved vacation leave request?
The employee may cancel the leave request
What must an employee use before the next benefits date to avoid forfeiture?
Both carried over and mandatory vacation hours
What is required for an employee to accumulate vacation hours beyond the required usage?
A memorandum through the chain of command
How many hours of holiday leave are authorized each year?
96 hours
What is the minimum employment duration required for new employees to be awarded a non-designated holiday?
Six months
What happens when a holiday falls on an employee's regularly scheduled day off?
The employee receives 8 hours of holiday credit
How many hours of leave are provided to eligible employees for newborn leave?
40 hours
What is the waiting period between the disabling event and the beginning of Short-Term Disability (STD) benefits?
14 calendar days
What is the maximum benefit period for Short-Term Disability (STD)?
180 days
What is the purpose of the Attendance Award Program?
To permit employees to convert a portion of sick leave to vacation leave
What happens if an employee takes sick leave under false pretenses?
The employee can be dismissed
What is the minimum employment duration required for employees to be eligible for Short-Term Disability (STD)?
Six months
What happens if an employee is unable to take a holiday on its scheduled date?
The employee accrues 8 hours of holiday credit
What is one of the conditions for a Serious Health Condition under FMLA?
Inpatient care in a hospital, hospice, or residential health care facility
How long can a Medical Leave of Absence (Medical LOA) last?
Up to 180 aggregate calendar days
What is the purpose of the Military Departure Checklist?
To document military leave exceeding 30 days
What happens to an employee's insurance premiums during a Medical LOA?
The Sheriff's Office pays the employee's portion of premiums
What is Extended Active Duty?
A voluntary or involuntary call to military service for a special assignment or mission for more than 30 days
How many working hours of compensated military leave are allowed in a calendar year?
240 working hours
What must an employee do immediately upon returning from military leave?
Notify their supervisor and complete the Military Return Checklist
What is an example of a Serious Health Condition under FMLA?
Heart attack
What happens to an employee's accruals during military leave?
Accruals are frozen
What is the definition of Active Duty Training?
A call for short-term military service, commonly referred to as summer encampment
What is the maximum number of hours an employee may take in any one 12-month period?
320
What is the time frame for an employee to use all vacation leave?
2 years from date of hire
Under what circumstances can an employee receive payment for unused vacation leave?
All of the above
How many hours of leave with pay can an employee be granted in the event of the death of an immediate family member?
24 hours
What is the definition of immediate family for bereavement purposes?
Spouse, child, mother, father, brother, sister, and more
What is the purpose of a Leave of Absence (LOA)?
An absence from work for more than 14 consecutive calendar days
What is the maximum number of hours an employee can be in No Pay status per year?
40 hours
What is the total number of hours of leave an employee may be granted in a rolling 12-month period for FMLA?
504 hours
What is one of the reasons an employee may be granted FMLA?
For the birth and care of their child
When does an employee's entitlement to FMLA for the birth, adoption, or placement of a child expire?
12 months after the birth, adoption, or placement
Employees are entitled to take vacation leave with pay after three months of probation.
False
Employees who suffer a line of duty injury during a pre-approved vacation leave request can cancel the leave request.
True
Accrued vacation leave that is not used by the benefits date is carried over to the next benefits year.
False
The purpose of the two-week notice period is to allow employees to use their accrued vacation leave.
False
Employees are required to take a minimum of 40 hours of vacation leave every year.
True
The District/Division Commander cannot grant exceptions to the six-month probation period for vacation leave.
False
Employees can accumulate vacation hours without approval from the Sheriff.
False
Employees who do not use their required vacation hours by the benefits date will be paid for the unused hours.
False
Probationary employees shall have 1 year from date of hire to use all vacation leave as stated herein.
False
Unclassified Department and Division Commanders will be permitted to take vacation during their last year of employment beyond that which is accrued during the preceding 12-month period prior to their retirement.
False
Employees may be granted up to 40 hours of leave with pay in the event of the death of an employee’s immediate family member.
False
Grandparent is not considered an immediate family member for bereavement purposes.
False
The maximum number of hours an employee may take in any one 12-month period is 400 for an 80 hour per pay period employee.
False
Employees on a continuous Leave of Absence (LOA) are eligible for bereavement leave.
False
No Pay status will only be permitted for a maximum of 30/32 hours per year.
False
Employees may be granted FMLA up to a total of 10 weeks of leave in a rolling 12-month period.
False
Bereavement leave may also be granted to an employee who is the parent of a stillborn child of 15 weeks or more gestation.
False
If an employee is unable to take a holiday on its scheduled date, they will not accrue any hours of holiday credit.
False
The purpose of a Leave of Absence (LOA) is to provide compensation to employees during their leave.
False
Employees must be employed for at least one year to be eligible for newborn leave.
False
The maximum benefit period for Short-Term Disability (STD) is 60 days.
False
If an employee takes sick leave under false pretenses, it shall be grounds for a written warning.
False
Employees are entitled to 10 paid holidays per year.
False
Employees must provide a doctor's note to their supervisor when returning to work after taking sick leave.
False
The Attendance Award Program permits employees to convert 40 hours of sick leave to vacation leave.
False
Employees must notify their supervisor at least two hours prior to their scheduled reporting time if they are unable to report for work due to an illness or emergency.
False
The waiting period for Short-Term Disability (STD) benefits is 30 calendar days.
False
New employees are not eligible for non-designated holidays until they have been employed for one year.
False
An absence of more than five consecutive calendar days and under continuing treatment by a medical provider is considered a Serious Health Condition.
False
Medical Leave of Absence (Medical LOA) may be extended beyond 180 aggregate calendar days with the Sheriff's approval.
True
Compensated military leave is limited to 200 working hours in any one calendar year.
False
The Military Departure Checklist is required for all military leaves regardless of duration.
False
Employees may return from military leave lasting more than 30 days without completing the Military Return Checklist.
False
A Serious Health Condition under FMLA includes ongoing pregnancy complications.
True
An employee's insurance premiums are not paid during a Medical LOA.
False
Extended Active Duty refers to a call for short-term military service.
False
The Sheriff's Office pays an employee's portion of basic life and health insurance premiums during a Medical LOA.
True
Military leave exceeding 240 working hours shall be with pay unless the employee selects to use eligible accruals.
False
Study Notes
Accrued and Authorized Leave
- Two-Week Notice: A period of two consecutive weeks (14 calendar days) that employees must work after submitting their Separation of Employment Resignation or Retirement form.
- During this time frame, accruals shall not be utilized, and the last day on the books shall not be more than 30 calendar days from the last working day.
Vacation Leave
- Employees are eligible for vacation leave with pay after completing at least six months of the initial probation period.
- Exceptions may be granted by the District/Division Commander based on written justification by the employee.
- Employees are required to take vacation leave every year, with a minimum of 40 hours for 80 hour per pay period employees and 42 hours for 84 hour per pay period employees.
- Any required vacation hours not used will be forfeited annually on the benefits date.
Bereavement Leave
- Employees may be granted up to 24 hours of leave with pay in the event of the death of an immediate family member.
- Leave Request Form, Bereavement/Newborn/Adoption, shall be completed, approved, and submitted to the Payroll Section.
- Immediate family members include spouse, child, mother, father, brother, sister, stepparent, stepchild, stepsister, stepbrother, grandchild, grandparent, great grandparent, guardian, parent-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, or anyone charged with a parent's rights, duties, and responsibilities.
Leave of Absence (LOA)
- An absence from work for more than 14 consecutive calendar days or intermittent leave for the same reason.
- Reasons for LOA include personal or immediate family illness, birth and care of a child, adoption or receiving a child into foster care, compelling personal hardship, or short-term disability (STD) or long-term disability (LTD) leave.
- No Pay status will only be permitted for a maximum of 40/42 hours per year.
Family and Medical Leave Act (FMLA)
- Employees may be granted up to 12 weeks (480 hours for 80 hour per pay period employees and 504 hours for 84 hour per pay period employees) of leave in a rolling 12-month period for one or more of the following reasons:
- Birth and care of their child
- Adoption of a child or receiving a child into foster care
- Suffering a serious health condition rendering the employee incapable of performing their job functions
- To care for any immediate family member (spouse, child, or parent) who is suffering a serious health condition.
Medical Leave of Absence
- Authorized by the Sheriff in the case of extended sickness or injury to an employee.
- If the employee is in a No Pay - Absent With Authorization Status, the employee's portion of basic life and health insurance premiums shall be paid by the Sheriff's Office.
- Medical LOA may be for a period not to exceed 180 aggregate calendar days, unless further extended by the Sheriff.
Military Leave
- Compensated military leave shall not exceed 240 working hours in any one calendar year.
- Military leave exceeding 240 working hours shall be without pay unless the employee selects to use eligible accruals.
- The Military Departure Checklist should only be completed if the employee will be on extended military leave for more than 30 days.
Holiday Leave
- 12 days are authorized each year as holiday leave.
- Each day is based on 8 hours, providing a total of 96 hours.
- Ten of the days are designated by the Sheriff, and two non-designated holidays are awarded on June 1 and December 1 of each calendar year.
Sick Leave
- A statement from a health care physician may be requested upon return to work in cases where the employee is out on sick leave for three days or more.
- Failure to comply with the notification procedure may be grounds for denial by the supervisor for use of sick leave with pay.
Newborn Leave
- Provided to eligible employees to allow for parents to bond with their new child.
- Leave shall be provided individually for each employee, and the supervisor of the employee shall take measures necessary to verify the eligibility of the employee for this leave.
Short-Term Disability (STD)
- Determined by the insurance company according to their policy.
- Employees shall be eligible for STD the first day of the month following six months of employment.
- There is a 14-calendar day waiting period between the disabling event and the beginning of benefits.
Attendance Award Program
- Permits employees to convert a portion of sick leave to vacation leave based upon the employee's benefits date.
- Maximum conversion shall be 32 hours for an 80 hour per pay period employee and 36 hours for an 84 hour per pay period employee.
Accrued and Authorized Leave
- Two-Week Notice: A period of two consecutive weeks (14 calendar days) that employees must work after submitting their Separation of Employment Resignation or Retirement form.
- During this time frame, accruals shall not be utilized, and the last day on the books shall not be more than 30 calendar days from the last working day.
Vacation Leave
- Employees are eligible for vacation leave with pay after completing at least six months of the initial probation period.
- Exceptions may be granted by the District/Division Commander based on written justification by the employee.
- Employees are required to take vacation leave every year, with a minimum of 40 hours for 80 hour per pay period employees and 42 hours for 84 hour per pay period employees.
- Any required vacation hours not used will be forfeited annually on the benefits date.
Bereavement Leave
- Employees may be granted up to 24 hours of leave with pay in the event of the death of an immediate family member.
- Leave Request Form, Bereavement/Newborn/Adoption, shall be completed, approved, and submitted to the Payroll Section.
- Immediate family members include spouse, child, mother, father, brother, sister, stepparent, stepchild, stepsister, stepbrother, grandchild, grandparent, great grandparent, guardian, parent-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, or anyone charged with a parent's rights, duties, and responsibilities.
Leave of Absence (LOA)
- An absence from work for more than 14 consecutive calendar days or intermittent leave for the same reason.
- Reasons for LOA include personal or immediate family illness, birth and care of a child, adoption or receiving a child into foster care, compelling personal hardship, or short-term disability (STD) or long-term disability (LTD) leave.
- No Pay status will only be permitted for a maximum of 40/42 hours per year.
Family and Medical Leave Act (FMLA)
- Employees may be granted up to 12 weeks (480 hours for 80 hour per pay period employees and 504 hours for 84 hour per pay period employees) of leave in a rolling 12-month period for one or more of the following reasons:
- Birth and care of their child
- Adoption of a child or receiving a child into foster care
- Suffering a serious health condition rendering the employee incapable of performing their job functions
- To care for any immediate family member (spouse, child, or parent) who is suffering a serious health condition.
Medical Leave of Absence
- Authorized by the Sheriff in the case of extended sickness or injury to an employee.
- If the employee is in a No Pay - Absent With Authorization Status, the employee's portion of basic life and health insurance premiums shall be paid by the Sheriff's Office.
- Medical LOA may be for a period not to exceed 180 aggregate calendar days, unless further extended by the Sheriff.
Military Leave
- Compensated military leave shall not exceed 240 working hours in any one calendar year.
- Military leave exceeding 240 working hours shall be without pay unless the employee selects to use eligible accruals.
- The Military Departure Checklist should only be completed if the employee will be on extended military leave for more than 30 days.
Holiday Leave
- 12 days are authorized each year as holiday leave.
- Each day is based on 8 hours, providing a total of 96 hours.
- Ten of the days are designated by the Sheriff, and two non-designated holidays are awarded on June 1 and December 1 of each calendar year.
Sick Leave
- A statement from a health care physician may be requested upon return to work in cases where the employee is out on sick leave for three days or more.
- Failure to comply with the notification procedure may be grounds for denial by the supervisor for use of sick leave with pay.
Newborn Leave
- Provided to eligible employees to allow for parents to bond with their new child.
- Leave shall be provided individually for each employee, and the supervisor of the employee shall take measures necessary to verify the eligibility of the employee for this leave.
Short-Term Disability (STD)
- Determined by the insurance company according to their policy.
- Employees shall be eligible for STD the first day of the month following six months of employment.
- There is a 14-calendar day waiting period between the disabling event and the beginning of benefits.
Attendance Award Program
- Permits employees to convert a portion of sick leave to vacation leave based upon the employee's benefits date.
- Maximum conversion shall be 32 hours for an 80 hour per pay period employee and 36 hours for an 84 hour per pay period employee.
Learn about the rules and regulations of accrued and authorized leave, including two-week notice periods and vacation leave eligibility.
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