Podcast
Questions and Answers
What are employees encouraged to do if they encounter sexual harassment?
What are employees encouraged to do if they encounter sexual harassment?
To whom can a victim of sexual harassment report their complaint?
To whom can a victim of sexual harassment report their complaint?
What must a supervisor do upon receiving a sexual harassment complaint?
What must a supervisor do upon receiving a sexual harassment complaint?
What is the first action a supervisor must take upon receiving a Form 17 related to a sexual harassment complaint?
What is the first action a supervisor must take upon receiving a Form 17 related to a sexual harassment complaint?
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Which of the following behaviors is NOT considered sexual harassment?
Which of the following behaviors is NOT considered sexual harassment?
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Which section is responsible for investigating sexual harassment complaints?
Which section is responsible for investigating sexual harassment complaints?
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What must happen immediately after a sexual harassment complaint is received by HR?
What must happen immediately after a sexual harassment complaint is received by HR?
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What is one of the responsibilities of supervisors regarding sexual harassment?
What is one of the responsibilities of supervisors regarding sexual harassment?
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How can sexual harassment directly impact the workplace?
How can sexual harassment directly impact the workplace?
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Which document must be completed when a sexual harassment complaint is filed through HR?
Which document must be completed when a sexual harassment complaint is filed through HR?
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What should Personnel Section do upon receiving an EEO complaint?
What should Personnel Section do upon receiving an EEO complaint?
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What form of reporting allows department employees to communicate their complaint anonymously?
What form of reporting allows department employees to communicate their complaint anonymously?
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Which of the following mentions a specific component that must be included in Form 17?
Which of the following mentions a specific component that must be included in Form 17?
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What is the main responsibility of the Internal Investigations Section (IIS) in handling complaints?
What is the main responsibility of the Internal Investigations Section (IIS) in handling complaints?
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Which of the following is NOT a responsibility of the Personnel Section?
Which of the following is NOT a responsibility of the Personnel Section?
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What characterizes sexual harassment according to the investigation protocol?
What characterizes sexual harassment according to the investigation protocol?
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What is the main responsibility of every employee concerning sexual harassment in the workplace?
What is the main responsibility of every employee concerning sexual harassment in the workplace?
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Who is responsible for investigating sexual harassment complaints filed through Human Resources?
Who is responsible for investigating sexual harassment complaints filed through Human Resources?
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Which of the following actions is NOT appropriate when dealing with sexual harassment complaints?
Which of the following actions is NOT appropriate when dealing with sexual harassment complaints?
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What form must supervisors complete when notified of an EEO complaint within the Department?
What form must supervisors complete when notified of an EEO complaint within the Department?
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Which of the following best defines sexual harassment according to the outlined policy?
Which of the following best defines sexual harassment according to the outlined policy?
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What role does the Personnel Section play concerning EEO complaints?
What role does the Personnel Section play concerning EEO complaints?
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What happens if an employee violates the sexual harassment policy?
What happens if an employee violates the sexual harassment policy?
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What is the purpose of completing the 'Department Response to Employee Relations/EEO Complaint' form?
What is the purpose of completing the 'Department Response to Employee Relations/EEO Complaint' form?
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Study Notes
Sexual Harassment Reporting Procedure
- Department employees are encouraged, but not obligated, to inform individuals directly when their actions are considered unwelcome and offensive.
- Complaints can be reported to any supervisor, EEO counselor, the City's EEO office, the Ohio State Civil Rights Commission, or the Federal Equal Employment Opportunity Commission.
- A supervisor notified of a sexual harassment complaint within the Department will prepare a Form 17 to the Chief, detailing the involved parties, incident details, and actions taken.
Supervisor Responsibilities
- Supervisors are responsible for monitoring the work environment, counseling employees on prohibited behavior, and stopping any observed acts of sexual harassment.
- Supervisors are responsible for preparing a Form 17 to the Chief when notified of a sexual harassment complaint within the Department.
Internal Investigations Section (IIS) Responsibilities
- IIS will investigate sexual harassment complaints according to their standard operating procedures (SOP).
- All complaints are handled discreetly and investigated promptly, fairly, and completely.
- IIS will immediately report all sexual harassment complaints to HR and forward all documents and evidence to HR and Personnel Section.
- IIS will complete the Department Response to Employee Relations/EEO Complaint form.
Personnel Section Responsibilities
- Act as the Department liaison with HR.
- Receive and forward a copy of the EEO complaint to the district/section/unit for investigation.
- Forward the EEO complaint and the Department Response to Employee Relations/EEO Complaint form to HR.
- Maintain a file of all EEO complaints.
- Notify the Police Chief's Office of the status of all EEO complaints.
Form 17 Handling
- Form 17 is placed in a sealed envelope and sent directly to the Police Chief, bypassing the chain of command.
- A copy of Form 17 is placed in a sealed envelope and sent to the Personnel Section.
- The Police Chief determines who will investigate EEO complaints.
- The Police Chief's Office will forward EEO complaints filed through HR to the Personnel Section.
Department Response to Employee Relations/EEO Complaint Form
- The form is completed by IIS supervisors when investigating sexual harassment complaints filed through HR.
- This form documents facts and helps organize thoughts for an accurate response to an EEO complaint.
- Maintaining records of EEO complaints assists HR and the Law Department in identifying factual information related to the complaint.
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Description
This quiz covers the procedures and responsibilities related to reporting sexual harassment within the Department. Participants will learn about the mechanisms for lodging complaints, supervisory responsibilities, and the role of the Internal Investigations Section in addressing such issues. Understanding these protocols is crucial for fostering a safe work environment.