15.106 Sexual Harassment Reporting Procedure

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Questions and Answers

What are employees encouraged to do if they encounter sexual harassment?

Ignore the behavior to avoid confrontation

Only report to their supervisor in writing

Immediately report to the Federal Equal Employment Opportunity Commission

Inform the person their actions are unwelcome and offensive (correct)

To whom can a victim of sexual harassment report their complaint?

Only a designated Human Resources representative

Family members and friends for advice

Any supervisor, EEO counselor, or the City’s EEO Office (correct)

The Ohio State Civil Rights Commission only

What must a supervisor do upon receiving a sexual harassment complaint?

Prepare a Form 17 detailing the complaint (correct)

Only inform upper management verbally

Dismiss the complaint if it's an isolated incident

Conduct an immediate investigation without documentation

What is the first action a supervisor must take upon receiving a Form 17 related to a sexual harassment complaint?

Place it in a sealed envelope and send it to the Police Chief. Signup and view all the answers

Which of the following behaviors is NOT considered sexual harassment?

A workplace discussion unrelated to sexual matters Signup and view all the answers

Which section is responsible for investigating sexual harassment complaints?

Internal Investigations Section (IIS) Signup and view all the answers

What must happen immediately after a sexual harassment complaint is received by HR?

Conduct an investigation by IIS. Signup and view all the answers

What is one of the responsibilities of supervisors regarding sexual harassment?

To monitor the work environment and take appropriate action Signup and view all the answers

How can sexual harassment directly impact the workplace?

By creating discomfort and a hostile environment Signup and view all the answers

Which document must be completed when a sexual harassment complaint is filed through HR?

Department Response to Employee Relations/EEO Complaint form Signup and view all the answers

What should Personnel Section do upon receiving an EEO complaint?

Forward it for investigation by a supervisor. Signup and view all the answers

What form of reporting allows department employees to communicate their complaint anonymously?

There is no anonymous reporting option Signup and view all the answers

Which of the following mentions a specific component that must be included in Form 17?

The nature of the harassment complaint Signup and view all the answers

What is the main responsibility of the Internal Investigations Section (IIS) in handling complaints?

Conduct investigations per their standard operating procedures. Signup and view all the answers

Which of the following is NOT a responsibility of the Personnel Section?

Conducting investigations of sexual harassment complaints. Signup and view all the answers

What characterizes sexual harassment according to the investigation protocol?

It involves unwelcome sexual advances or conduct. Signup and view all the answers

What is the main responsibility of every employee concerning sexual harassment in the workplace?

To ensure a harassment-free environment Signup and view all the answers

Who is responsible for investigating sexual harassment complaints filed through Human Resources?

The Internal Investigations Section Signup and view all the answers

Which of the following actions is NOT appropriate when dealing with sexual harassment complaints?

Ignoring minor complaints Signup and view all the answers

What form must supervisors complete when notified of an EEO complaint within the Department?

Form 17 Signup and view all the answers

Which of the following best defines sexual harassment according to the outlined policy?

Unsolicited conduct of a sexual nature Signup and view all the answers

What role does the Personnel Section play concerning EEO complaints?

Maintaining a file of all EEO complaints Signup and view all the answers

What happens if an employee violates the sexual harassment policy?

They can be subject to disciplinary action Signup and view all the answers

What is the purpose of completing the 'Department Response to Employee Relations/EEO Complaint' form?

To organize thoughts for a precise response Signup and view all the answers

Study Notes

Sexual Harassment Reporting Procedure

Department employees are encouraged, but not obligated, to inform individuals directly when their actions are considered unwelcome and offensive.
Complaints can be reported to any supervisor, EEO counselor, the City's EEO office, the Ohio State Civil Rights Commission, or the Federal Equal Employment Opportunity Commission.
A supervisor notified of a sexual harassment complaint within the Department will prepare a Form 17 to the Chief, detailing the involved parties, incident details, and actions taken.

Supervisor Responsibilities

Supervisors are responsible for monitoring the work environment, counseling employees on prohibited behavior, and stopping any observed acts of sexual harassment.
Supervisors are responsible for preparing a Form 17 to the Chief when notified of a sexual harassment complaint within the Department.

Internal Investigations Section (IIS) Responsibilities

IIS will investigate sexual harassment complaints according to their standard operating procedures (SOP).
All complaints are handled discreetly and investigated promptly, fairly, and completely.
IIS will immediately report all sexual harassment complaints to HR and forward all documents and evidence to HR and Personnel Section.
IIS will complete the Department Response to Employee Relations/EEO Complaint form.

Personnel Section Responsibilities

Act as the Department liaison with HR.
Receive and forward a copy of the EEO complaint to the district/section/unit for investigation.
Forward the EEO complaint and the Department Response to Employee Relations/EEO Complaint form to HR.
Maintain a file of all EEO complaints.
Notify the Police Chief's Office of the status of all EEO complaints.

Form 17 Handling

Form 17 is placed in a sealed envelope and sent directly to the Police Chief, bypassing the chain of command.
A copy of Form 17 is placed in a sealed envelope and sent to the Personnel Section.
The Police Chief determines who will investigate EEO complaints.
The Police Chief's Office will forward EEO complaints filed through HR to the Personnel Section.

Department Response to Employee Relations/EEO Complaint Form

The form is completed by IIS supervisors when investigating sexual harassment complaints filed through HR.
This form documents facts and helps organize thoughts for an accurate response to an EEO complaint.
Maintaining records of EEO complaints assists HR and the Law Department in identifying factual information related to the complaint.

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Description

This quiz covers the procedures and responsibilities related to reporting sexual harassment within the Department. Participants will learn about the mechanisms for lodging complaints, supervisory responsibilities, and the role of the Internal Investigations Section in addressing such issues. Understanding these protocols is crucial for fostering a safe work environment.