20 Questions
What color ink should be used for entries in the memo-book?
Black
What must be done if witness statements are included in the memo-book?
They must be signed, dated, and timed
What is the consequence of leaving blank pages in the memo-book?
Legal action
What is the purpose of memo-book reports in the court of law?
To be used as evidence
What should be done if an entry in the memo-book is vague?
Rewrite it using more detail
What is the consequence of tearing or doodling in the memo-book?
Legal action
What is the required time frame for submitting a use of force report if force over empty hand is used?
Within 24 hours
What should incident reports answer according to the text?
The big 5 interrogatories
What is the purpose of use of force reporting according to the text?
For statistics and intelligence
What should properly maintained memo-books serve as, based on the text?
Memory aids in court
What is the purpose of incident reports according to the text?
Written whenever there is anything out of the ordinary
What must security guards do if there is a loss or misplacement of their memo-book?
Immediately report it
What is the recommended frequency for making an entry in the memo book?
Every twenty minutes
What is the purpose of numbered pages in the memo books?
To adhere to legal requirements and maintain integrity in note-taking
Where should memo books containing sensitive information be kept during the shift?
On the person
What is the protocol for security guards when the memo book is filled?
Turn it in to their employer for safekeeping and receive a new one
What is the emphasis regarding the notebook's content?
It contains confidential information
What is the significance of the designated spaces in memo books designed for law enforcement?
For essential identifying information
How many memo books should security guards typically use at a time?
One
What is the guideline regarding personal entries in the memo book?
Personal entries should not be made
Study Notes
Security Guard Notebook Guidelines Summary
- Security guards should promptly document notes after an event or activity to retain their value.
- The recommended practice is to make an entry in the memo book at least every twenty minutes.
- Memo books designed for law enforcement usually include designated spaces for essential identifying information.
- These compact memo books are designed to fit in the pocket of a uniform shirt or jacket.
- Notebooks feature numbered pages to adhere to legal requirements and maintain integrity in note-taking.
- Memo books containing sensitive information should be kept on the person during the shift and securely stored when not in possession.
- Security guards should turn in filled memo books to their employer for safekeeping and receive a new one for continued use.
- Security guards typically use only one memo book at a time, except in specific overtime situations.
- The guidelines emphasize the importance of maintaining control over the notebook, as it contains confidential information.
- The guidelines outline specific rules for preserving the notebook, maintaining chronological order, making late entries, and keeping detailed notes.
- Professionalism is crucial, and personal entries should not be made in the notebook.
- The memo book should include essential information about duty, dates, site details, shift information, and more.
Test your knowledge of security guard notebook guidelines with this quiz. From recommended practices to maintaining confidentiality, this quiz covers essential information for effective note-taking and documentation in the field of security.
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