SAP S/4HANA Procurement Quiz & Flashcards

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Questions and Answers

When creating an invoice with purchase order reference, which options are available for the automatic posting of unplanned delivery costs? Note: There are 2 correct answers to this question.

The system determines a freight clearing account for posting the costs.
The costs can be posted to a separate account. (correct)
The costs can be distributed among the invoice items. (correct)
The costs are posted automatically in a separate invoice.

How can you personalize the Procurement Overview app? Note: There are 3 correct answers to this question.

Use the drag-and-drop functionality to rearrange cards. (correct)
Exchange a card with another card accessed by the same CDS view. (correct)
Filter the contents of all cards according to a specific supplier.
Define your own layout and save it as a tile on the SAP Fiori launchpad.
Use your user settings to define which cards to show and hide. (correct)

Which of the following SAP Fiori apps must you use to set up the following Situation Handling use case: Quantity Deficit in Supplier's Delivery? Note: There are 2 correct answers to this question.

Manage Teams and Responsibilities
Manage Situation Objects (correct)
Manage Situation Types
Monitor Situations (correct)

You want to manually post an initial entry of stock for a material in SAP S/4HANA. You want to enter both a quantity and an amount. How do you proceed? Note: There are 2 correct answers to this question.

In the SAP GUI, use transaction MIGO. (A), On the SAP Fiori launchpad, use the Post Goods Movement app. (D) Signup and view all the answers

For which of the following transactions do you receive an error message if the automatic account determination is set up incorrectly? Note: There are 3 correct answers to this question.

Material price change (A), Transfer posting between stock types (C), Stock transfer between company codes (D) Signup and view all the answers

You send newly created purchase orders to a supplier via EDI, whereas quantity or price changes are transmitted by e-mail. What prerequisites must be met if you are using the condition technique for message determination? Note: There are 3 correct answers to this question.

The Price and Quantity fields are relevant for printout changes. (B), The New Message Determination Process for Change Messages indicator is flagged in Customizing. (C), The condition record contains the Price and Quantity fields. (E) Signup and view all the answers

How can you automatically update the conditions in an already created purchasing info record?

Select the Info Update indicator when creating a contract release order (A), Select the Info Update indicator when maintaining a contract (B), Select the Info Update indicator when creating a purchase order (C) Signup and view all the answers

How does SAP Fiori achieve the role-based design principle? Note: There are 2 correct answers to this question.

By decomposing big transactions into several discrete apps suited to the user's role (B), By giving end users exactly what they need for their work (C) Signup and view all the answers

Which of the following assignments can you configure? Note: There are 2 correct answers to this question.

The allowed account assignment categories for each document type (A), The allowed item categories for each document type (B) Signup and view all the answers

You want to set up the same account determination for raw materials (material type ROH) and operating supplies (material type HIBE). How can you group these material types?

Assign the same account category reference to the material types (A), Assign the same valuation class to the material types (C) Signup and view all the answers

You want to identify the spend of purchase orders that do NOT have a contract reference, although an existing contract could have been used. What key performance indicator (KPI) provides this information?

Contract leakage (D) Signup and view all the answers

For which of the following business scenarios does a situation template exist in Situation Handling? Note: There are 2 correct answers to this question.

A supplier confirmation is pending. (B), A purchase order approval is pending. (C) Signup and view all the answers

Production planning and product costing are to be implemented in your company. Which organizational level must you choose for stock valuation?

Plant (C) Signup and view all the answers

You have concluded a cleaning contract with a supplier for your operating facility. You agreed on a monthly amount for which you want to automatically create a credit note every month. What do you use in this scenario?

Value contract (B) Signup and view all the answers

What are some advantages of a stock transport order compared to a stock transfer posting between two plants? Note: There are 3 correct answers to this question.

You can post goods receipt in consignment. (A), You can issue from inspection stock. (D), You can plan delivery costs. (E) Signup and view all the answers

Blocking reason Quality is set for an item in an invoice. What could be the reason for this? Note: There are 2 correct answers to this question.

Goods-receipt-based invoice verification is used and NO usage decision has been made for the inspection lot for the item in the invoice. (B), Goods-receipt-based invoice verification is NOT used and NO usage decision has been made for any inspection lot for the item in the invoice. (D) Signup and view all the answers

You create a blanket purchase order for several minor repairs that may occur during the year. Which of the following data must you enter? Note: There are 2 correct answers to this question.

An account assignment category (C), An overall limit value (D) Signup and view all the answers

Your purchasing department is interested in working with scheduling agreements. What valid information can you share with them regarding release creation profiles? Note: There are 3 correct answers to this question.

You can enter a release creation profile in a purchasing info record. (B), A release creation profile controls the aggregation of schedule line quantities in a delivery schedule. (C), A release creation profile triggers the creation of scheduling agreement schedule lines. (E) Signup and view all the answers

What are the different types of SAP Fiori apps? Note: There are 3 correct answers to this question.

Analytical (A), Interactive (B), Fact sheet (C) Signup and view all the answers

What is the effect of setting the Freeze Book Inventory indicator in a physical inventory document header?

The book inventory is determined and fixed in the physical inventory document at the beginning of the count. (B) Signup and view all the answers

For which documents can you configure the usage of time-dependent conditions? Note: There are 2 correct answers to this question.

Contract (A), Scheduling agreement (B) Signup and view all the answers

Which card in the Procurement Overview app can you use to analyze the percentage of all purchase requisition items that require manual intervention during processing?

Purchase Requisition Touch Rate (D) Signup and view all the answers

How can you control the account determination for planned delivery costs based on the condition type?

Assign an account key in the condition record (D) Signup and view all the answers

You want to use automatic conversion of purchase requisitions into purchase orders for some raw materials. What are the prerequisites? Note: There are 3 correct answers to this question.

The Automatic Purchase Order indicator is set in the plant-specific purchasing data of the material master record. (C), A plant-specific source list entry exists for the material. (D), A source of supply containing valid conditions is assigned to the purchase requisition. (E) Signup and view all the answers

What are some properties of the organizational structure for procurement? Note: There are 2 correct answers to this question.

Several storage locations may be assigned to a plant. (A), A storage location key must be unique in a company code. (C) Signup and view all the answers

What are some of the prerequisites to use a stock determination strategy for a material in inventory management? Note: There are 3 correct answers to this question.

Assign a stock determination strategy to the material type in Customizing (A), Assign a stock determination group in the material master record (B), Customize a stock determination rule and assign it to the storage type (C) Signup and view all the answers

What can you control with a document type in purchasing? Note: There are 3 correct answers to this question.

Number range (B), Allowed account assignment categories (D), Allowed item categories (E) Signup and view all the answers

Which of the following prerequisites must be met for the system to check the shelf life of materials at goods receipt? Note: There are 2 correct answers to this question.

The shelf life expiration date check is activated for the material type in Customizing. (C), The purchase order item contains the remaining shelf life. (D) Signup and view all the answers

At which level do you activate SAP S/4HANA output management for purchasing documents?

Document type (D) Signup and view all the answers

You want to use split valuation for your refurbishing process to differentiate between materials based on the condition of the material. What do you need to consider for the accounting data of your material?

For each possible valuation type, the price control must be standard price. (B) Signup and view all the answers

Which situations lead to an open item on the GR/IR clearing account? Note: There are 2 correct answers to this question.

The invoiced quantity for a purchase order item is more than the delivered quantity. (C), The delivered quantity for a purchase order item is more than the invoiced quantity. (D) Signup and view all the answers

You enter a supplier invoice for a purchase order that has already been delivered. Apart from the purchase order itself, what can you use as a reference? Note: There are 2 correct answers to this question.

Delivery note (A), Goods receipt (B) Signup and view all the answers

Which of the following procurement proposals can be created during an MRP Live planning run for externally procured materials? Note: There are 2 correct answers to this question.

Purchase requisition (A), Planned order (B) Signup and view all the answers

How can you completely block a material for procurement in a plant? Note: There are 2 correct answers to this question.

Create a blocking entry in the supplier master record (C), Create a relevant plant-specific material status in the material master (D) Signup and view all the answers

Which object is determined using an access sequence in message determination?

Output condition record for a message type (C) Signup and view all the answers

What must you do to implement split valuation? Note: There are 2 correct answers to this question.

Customize valuation categories and valuation types (A), Create additional accounting data for the relevant materials (B) Signup and view all the answers

What can you configure when defining a new movement type? Note: There are 3 correct answers to this question.

The dynamic availability check (A), The field control (B), The allowed transactions (C) Signup and view all the answers

What are some key features of purchase-order-based invoice verification? Note: There are 2 correct answers to this question.

Partial deliveries for a purchase order item are NOT flagged as individual invoice items. (B), The system proposes the quantity to be invoiced as the difference between the total delivered quantity and the total quantity already invoiced. (D) Signup and view all the answers

Where does SAP S/4HANA store low-level code? Note: There are 2 correct answers to this question.

Planning file (B), Material master (D) Signup and view all the answers

For which of the following document categories can you perform an item-wise release in the flexible workflow for purchasing?

Scheduling agreement (A), Purchase requisition (C), Purchase order (D) Signup and view all the answers

There are multiple company codes and plants in your SAP S/4HANA system. You have set the valuation area to plant level. How can you reduce the effort to configure account determination?

You can use the account grouping code to group together plants assigned to company codes with the same chart of accounts. (B) Signup and view all the answers

Flashcards

Invoice with unplanned delivery costs

When creating an invoice with a purchase order reference, there are two ways to automatically post unplanned delivery costs. Costs can be distributed among invoice items, or posted to a separate account.

Procurement Overview app personalization

The Procurement Overview app in SAP S/4HANA can be personalized using user settings to show/hide cards; rearranging cards using drag-and-drop; filtering cards by supplier; and defining custom layouts that can be saved as tiles on the SAP Fiori launchpad.

Situation Handling - Quantity Deficit

Setting up a Quantity Deficit in Supplier's Delivery use case in Situation Handling requires using the SAP Fiori apps to Manage Situation Objects and Monitor Situations.

Manual Material Stock Entry

To manually post an initial stock entry for a material in SAP S/4HANA. This involves entering the quantity and amount.