Request for Proposal Policy Quiz

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Questions and Answers

What is the purpose of issuing a Request for Proposal?

To select a vendor without competition

To avoid Nigerian Content requirements

To limit the number of eligible vendors

To publicize procurement needs and obtain vendor proposals competitively (correct)

When would NNPC Limited request for at least three (3) and not more than ten (10) service providers to make proposals without placing any notice?

For all services regardless of value

For services with a value greater than N5m

For services not related to procurement

For services with a value less than N5m or threshold specified by Management (correct)

What should be included in the proposal format for Requests for Quotation?

A statement of qualifications, methodology, and time frame

Only the cost for the service

A statement of qualifications and understanding of NNPC Limited's needs

A statement of qualifications, understanding of NNPC Limited's needs, methodology, time frame, and cost (correct)

What is the purpose of informing eligible vendors on procurement opportunities?

To ensure fair competition and transparency in procurement Signup and view all the answers

What does Request for Proposals entail?

Soliciting for proposals to meet the procurement objectives Signup and view all the answers

What are the objectives of informing eligible vendors on procurement opportunities?

All of the above Signup and view all the answers

What does NNPC Limited do when the value of services is minor?

Requests at least three (3) and not more than ten (10) service providers to make proposals. Signup and view all the answers

What is included in the proposal format for Requests for Quotation?

A statement of qualifications of the service provider, a statement of understanding of NNPC Limited's needs, methodology for providing the service, time frame, and cost or fee for the service. Signup and view all the answers

What justifies the use of restricted tendering for procurement by NNPC Limited?

Limited availability of goods, works, or services from vendors Signup and view all the answers

Why does NNPC Limited inform eligible vendors on procurement opportunities?

To ensure fair competition and transparency in procurement. Signup and view all the answers

Under what circumstances may NNPC Limited make direct requests for proposals to consultants?

Services only available from a limited number of providers Signup and view all the answers

What must the RFP document contain?

Introduction, brief description of the procurement need, who may apply, suggested format for the vendor response Signup and view all the answers

What is the minimum response time required for RFPs published in media?

14 days Signup and view all the answers

What criteria does NNPC Limited use to evaluate proposals?

Qualifications, experience, financial capability, evidence of past performance, and community involvement Signup and view all the answers

What may NNPC Limited grant to domestic Contractors and Suppliers in line with Local Content regulation objectives?

Margin of preference for goods manufactured in Nigeria Signup and view all the answers

What is a key performance indicator for NNPC Limited regarding the issue of RFPs?

Timeliness in the issue of RFPs Signup and view all the answers

What does the Supply Chain Function need to justify for public advertisement of an RFP?

The new nature of the procurement need and the project estimate or the lack of adequate confidence in the competence of registered vendors. Signup and view all the answers

What does SCM do after receiving an extract for an approved Contract Strategy from a Tenders Committee?

Finalize the RFP and send it to target list vendors. Signup and view all the answers

Study Notes

NNPC Limited may use restricted tendering for procurement if goods, works, or services are only available from a limited number of vendors or examining a large number of tenders would be disproportionate to the value of the contract.
NNPC Limited may make direct requests for proposals to a limited number of consultants if the services are only available from a limited number of providers or examining a large number of proposals would be disproportionate to the value of the services.
The Supply Chain Function must justify the need for public advertisement of a Request for Proposal (RFP) based on the new nature of the procurement need and the project estimate, or the lack of adequate confidence in the competence of registered vendors.
The RFP document must contain an introduction, brief description of the procurement need, who may apply, suggested format for the vendor response, and compliance with Nigerian Content requirements, among other things.
A minimum of 14 days response time is required for RFPs published in media to ensure sufficient notice to target vendors and adequate time to respond.
NNPC Limited uses criteria, including qualifications, experience, financial capability, evidence of past performance, and community involvement, to evaluate proposals.
NNPC Limited may grant a margin of preference to domestic Contractors and Suppliers for goods manufactured in Nigeria in line with Local Content regulation objectives.
When a User Department receives an extract for an approved Contract Strategy from a Tenders Committee, they prepare a draft RFP and send it to SCM.
SCM finalizes the RFP and sends it to the target list of vendors or prepares ITT/EOI Advert for external publication.
SCM sends out the RFP/RFQ document to the target list of vendors via the approved communication channel.
Evaluation Committee Terms of Reference and the tender document are inputs, while the RFP and the tender document are outputs.
The timeliness in the issue of RFP is a key performance indicator for NNPC Limited.

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Description

Test your knowledge of issuing a Request for Proposal (RFP) with this quiz. Explore the guidelines for publicizing procurement needs and obtaining vendor proposals to achieve procurement objectives.